Request for Quotation (RFQ) 19NL80-25-Q-0071 Automobile Purchase

"See attached"

Request for Quotation (RFQ) 19NL80-25-Q-0071 Automobile Purchase

The Embassy of the United States of America, The Hague, invites you to submit your best competitive quote for the supply and delivery of one (1) vehicle as per below specifications and requirements. Offerors must read this RFQ including the clauses in its entirety before submitting an offer.

1. Introduction:

The purpose of this Statement of Work (SOW) is to outline the requirements and specifications for the procurement of a one (1) Luxury Sports Utility Vehicle (SUV) for official use. The vehicle will be used to transport personnel and official visitors, ensuring

comfort, safety, and reliability.

2. Scope of Work:

The contractor shall provide one (1) Luxury Sports Utility Vehicle (SUV) that meets or exceeds the specifications outlined in this document. The vehicle must be new, Gasoline powered and equipped with the features and capabilities as specified below.

3. Specifications:

5-door Luxury SUV which will be used for operations and high-level representational visits in the Netherlands. Gasoline powered; all-wheel drive; 2.0-liter engine,190+ HP engine, 4 Passenger Seats is the minimum requirement

3.1 General Requirements:

• EU Spec

• Drivetrain: Gasoline-powered or Gasoline Hybrid (Regular hybrid, mild

hybrid, or plug-in hybrid)

• Automatic transmission

• Drive Assist (ADAS)

• Braking Assist

• Automatic Climate control system

• Modern safety features

• Parking assistance with 360 Degree camera

• Leather conservative interior

• Privacy glass

• European odometer

• Head Up Display

• European GPS navigation system

• Bluetooth hands-free audio system

• Vehicle must be gasoline powered

• Paint color: Black/Dark Grey/Blue Metallic Color

• Emergency spare wheel

• Alloy wheels with simple pattern for ease of cleaning

• Run-flat tires

• Comfort suspension

• 3-year factory/dealer warranty (minimum)

• Apple CarPlay / Android Auto integration

• Variable power steering

• Electric seats with memory function

• Active steering assistance

• Driver and front passenger air bags

• Side airbags

• Pedestrian protection

• Quantity: 1

3.2 Trade In Vehicle:

• Volvo XC60 (2015) Estimated current mileage: 65.000 km *Trade-In Option: Vendors are encouraged to submit offers that include or exclude the trade-in of a 2015 Volvo XC60. The trade-in is optional and not a mandatory component of the solicitation. Offers will be evaluated based on overall value and compliance with the requirements outlined in the Statement of Work.

4. Deliverables:

The contractor shall deliver the following:

• One (1) Luxury Sports Utility Vehicle (SUV) meeting the specifications outlined in the

Statement of Work.

• All necessary documentation, including the vehicle's manual, warranty information,

and maintenance schedule.

5. Delivery Schedule

The vehicle must be delivered within three (3) months from the date of contract award, or as determined by the Contracting Officer.

The delivery location will be:

• US vendors will deliver to the US Despatch Agency in New York. The exact address will be provided upon award.

• Non-US vendors will deliver to the United States Embassy Warehouse, Zinkwerf 57-59, 2544 EC The Hague, The

Netherlands.

Shipping must be free on board (FOB) destination OCONUS (Outside Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

6. Acceptance Criteria

The vehicle will be inspected upon delivery to ensure it meets all the specifications and requirements outlined in this SOW. Acceptance will be based on the successful completion of the inspection and verification of all features and capabilities.

• New Equipment ONLY; NO remanufactured or "gray market" items.

7. Warranty and Maintenance

The contractor shall provide a comprehensive warranty for the vehicle, covering all parts and labor for a minimum of 3 years. Additionally, the contractor shall provide a maintenance schedule for the vehicle.

Your offer must be submitted in English, via email to TheHagueContracts@state.gov marked RFQ# 19NL80-25-Q-0071 and must be received on or before August 18, 2025, at 4 p.m. local time Offers received after the deadline will not be considered.

The U.S. Government intends to award a Purchase Order, to the responsible offeror submitting the lowest quotation which is technically acceptable. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors with regard to price quotations to be submitted.

This RFQ does not commit the US Embassy The Hague, The Netherlands to make any award. The Embassy may cancel this RFQ or any part of it at any time. The Contracting Officer reserves the right to reject all quotations and to waive any information, or minor irregularities in quotations received. The Embassy is exempted from local taxes, offers must exclude all taxes.If needed, the Embassy will request a tax exemption certificate from the local tax authorities. Your quotation must be submitted electronically to TheHagueContracts@state.gov in MSWord, MS-Excel, or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If

the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following:

1. Completed (Standard Form) SF-18 (boxes 8, 11, 12, 13, 14, 15 & 16).

2. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s

proposal to be considered non-responsible and no further consideration will be given.

Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Please direct any questions regarding this Request for Quotations to: TheHagueContracts@state.gov

Sincerely,

Jonathan P. Wedd

Contracting Officer