Request for Proposals for Professional Services for the FY 2027 EPA Brownfields Cleanup Grant

PURPOSE
The purpose of this Request for Proposals (RFP) is to obtain information from qualified environmental
consultants to assist with an application for and the management and implementation of an EPA
Brownfields Cleanup Grant Agreement for the City of Oskaloosa. This agreement would be for a period
starting approximately November 3rd, 2026, and estimated to end by September 30th, 2030, pending the
formal award of funds from the EPA.
SCOPE OF SERVICES
The scope of services for this project include, but are not limited to, the following:
1. Coordinate with city grant administration officials to ensure all EPA regulations are met.
2. Serve as technical liaison between the city and the Iowa Department of Natural Resources
(IDNR) Environmental Protection Commission (EPC) and the EPA.
3. Assist the City in writing the grant application to the EPA, in particular on the technical
requirements for the cleanup and cost estimates and preparation of a workplan.
4. Updates to the Analysis of Brownfields Cleanup Alternatives (ABCA) which was generated in
May of 2018. The current ABCA, along with the Phase I and II Environmental Site Assessments,
are included for reference.
5. Assist the City in negotiating assessment requirements with the IDNR EPC and the EPA
6. Preparing bidding documents for procuring a contractor to perform the cleanup activities.
7. Communicate progress regularly to the city, the EPC, and the EPA.
8. Assist the City with materials, resources, etc. in the City's public involvement activities.
9. Develop integrated cleanup and redevelopment plans as needed for the designated sites using
risk based corrective actions.
10. Prepare monthly reports documenting activities in a format that helps facilitate the City's
quarterly reports that are to be submitted to the EPA.
11. Serve as technical consultant to educate City officials in the preparation and submission of all
necessary reports to be submitted to the EPA including financial reimbursement forms,
MBE/WBE forms, etc.
12. Complete and distribute a final closeout report summarizing all grant activities.
SCHEDULE
The estimated project start date is November 3rd, 2026, pending the release of the formal guidelines for
applications by the EPA. If awarded, the grant will require expenditure of all funds within four years,
however the city intends to complete the cleanup within the first two years. The City of Oskaloosa may
amend this contract beyond the initial four years to accommodate the terms and conditions of future
EPA grants which the city desires to apply for or which are awarded to the city within a five-year period
provided that any price increase is verified as reasonable by a market study conducted by the city.
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Phone: 641-673-7472 / Fax: 641-673-3733 / Website: www.oskaloosaiowa.org

PROPOSALS FORMAT
To facilitate review of the proposals by the City of Oskaloosa, it is requested that submissions conform
to the following format:
1. Coversheet: List RFP Statement, the name of your firm, and the name, address, and telephone
number of a contact person for questions concerning the RFP submitted.
2. Firm Background: Provide a general description of the capabilities of your firm, including
information related to its history, overall size, location of company headquarters, local office
location and type of business (partnership, corporation, etc.). Provide the location of the office
where the majority of the work will be performed. For proposed sub-consultants, please
provide the name of each firm, the office location, contact name and telephone number and the
services to be provided.
3. Project Team: Provide a project team organizational chart identifying the technical team
members and sub-consultants proposed for this assignment, their availability, and a brief
biography of each team member including project roles and office location where they currently
work. Only staff to be directly involved in the execution of the project shall be included, with
particular attention given to the project manager and technical staff. Provide Project Manager's
current workload and ability to complete the project and meet all compliance schedule dates.
4. Project Understanding and Approach: Based upon the information presented herein, provide a
description of the overall approach the firm will take to complete this project.
5. Costs Proposal: Provide estimated costs for all activities associated with completing this project.
The proposal should specifically separate the costs necessary to assist the city with writing the
Grant application from the costs associated with work to be performed under the Grant if
awarded.
6. Other Supporting Data: Include any other information you feel to be relevant to the selection of
your firm.
The entire Proposal Statement must not exceed twenty (20) single-sided pages or ten (10) double-sided
pages; excluding the front and back covers, cover sheet, letter of introduction (maximum two pages)
and tab sheets separating the sections of the report.
PROJECT DELIVERABLES
The selected consultant will deliver the following reports/plans as required by the EPA to the City of
Oskaloosa in conjunction with the scope of work:
* Quality Assurance Management Plans
* Analysis of Brownfields Cleanup Alternatives (ABCA)
* Monthly and Quarterly Reports
* Quality Assurance Project Plans
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Phone: 641-673-7472 / Fax: 641-673-3733 / Website: www.oskaloosaiowa.org

* Environmental Health and Safety Plans
* Threatened and Endangered Species Survey & Historical and Cultural Resource Survey Reports
* Health Monitoring Reports
* Cleanup and Redevelopment Plans
* Closeout Report
CRITERIA FOR REVIEW
The qualifications will be evaluated and reviewed by a Selection Committee made up of City staff. Listed
below are some of the criteria that may be used by the Committee in making a selection.
1. Evaluation of the firm's ability to successfully complete all requirements as specified in this
Request for Proposals (20%);
2. Demonstrated ability of the firm and proposed project team to perform projects involving the
public sector (local governments) (20%);
3. Demonstrated understanding of the project and abilities of the firm to successfully complete the
expected scope of work. (20%);
4. Price reasonableness (25%); and
5. Other relevant information presented in the proposal (15%)
Each submission received will be scored for the purpose of ranking/rating each firm. Scores will be
viewed objectively on criteria and level of effort, and subjectively on the design approach to help the
city determine who has submitted the most responsive qualifications.
The city may choose to award the contract based solely on the RFP responses or may ask for an oral
interview with top ranking firms and rank them again based on set evaluation criteria.
CONTRACT
The contract will include a detailed scope of work with the activities and issues to be addressed, and will
identify specific project goals and schedule milestones developed and agreed to by the Consultant and
the City of Oskaloosa with consideration for any requirements from the EPA for the procurement of
environmental consultants. This detailed scope of work and the associated fee will be incorporated as
part of the contract. Award of contract and work is contingent upon the city's eligibility to apply for EPA
funding for the portion related to applying for the grant, and contingent upon the formal award of
funding for the portions related to performing activities under the grant.
TERMS AND CONDITIONS
The City of Oskaloosa reserves the right to reject any and all submissions to this RFP if it is deemed in
the best interest of the City. The City assumes no responsibility for costs incurred in responding to this
RFP.
Compensation for work: The payment terms of the contract for this project shall consist of a "cost plus
fixed fee" agreement with a maximum cost not to exceed the fee negotiated with the consultant.
Invoices shall include a breakdown of the resources utilized during the billing period, the total billed to
date, the total remaining in the contract, including any subsequently approved supplemental
agreements, and a statement regarding services rendered during the billing period, including the
progress of the project. Progress payments will be made monthly.
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Phone: 641-673-7472 / Fax: 641-673-3733 / Website: www.oskaloosaiowa.org

All questions regarding this RFP must only be directed to Sean Murphy:
Sean Murphy,
Public Works Director,
220 South Market Street,
Oskaloosa, IA 52577
Phone: 641-676-5013
Email: smurphy@oskaloosaiowa.org
All questions regarding the RFP must be submitted by October 2nd, and questions after that date will not
be considered. The City of Oskaloosa will appoint a committee to review the Statement of Proposals
submitted and make a selection based on the criteria requirements contained in this RFP and guidance
from the EPA. Contact with anyone other than as directed above would be considered inappropriate
and may cause rejection of a submission.
All responses to this request for proposals must be submitted by no later than 2:00 p.m. (prevailing local
time) on Friday, October 9th, 2026 to:
City of Oskaloosa Public Works
Attn: Sean Murphy
220 South Market Street
Oskaloosa, IA 50219
Phone: 641-673-7472
Provide five (5) hard copies of the RFP and one (1) electronic copy on a USB Flash drive.
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Phone: 641-673-7472 / Fax: 641-673-3733 / Website: www.oskaloosaiowa.org