The Town of Scarborough seeks proposals from professional consulting firms with experience to assist the Town’s Planning, Public Works, and Engineering & Technical Services Departments with a variety of services required by the Town of Scarborough, as needed.

Location:	Maine
Posted:	Jul 29, 2026
Due:	Aug 31, 2026
Agency:	Town of Scarborough, Maine
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	RFP 032027
Publication URL:	To access bid details, please log in.

RFP 032027

Description

RFP 032027

RFP Questions

Pre-Bid Date	Bid Opening	Awarded
-	8/31/2026	-

Notes

All bids must be submitted by Monday, August 31st at 10:00 a.m.

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REQUEST FOR PROPOSALS

FOR

PROFESSIONAL CONSULTING SERVICES

RFP 032027

Town of Scarborough

P.O. Box 360

259 U.S. Route One

Scarborough, Maine 04070-0360

Released on July 16, 2026

Proposals Due on August 10, 2026

Section 1 OVERVIEW

The Town of Scarborough seeks proposals from professional consulting firms with experience to

assist the Town’s Planning, Public Works, and Engineering & Technical Services Departments

with a variety of services required by the Town of Scarborough, as needed. The services desired,

include the following specialties:

A. General Engineering Services, including civil engineering, stormwater systems, and site

and subdivision development review.

B. Construction Inspection Services.

C. Environmental Engineering and/or scientist services for various needs including wetland

delineation, vernal pool assessments, MS4 General Permit requirements, watershed

restoration, and brownfields site technical assistance.

D. Landscape Architecture Services.

E. Structural Engineering Services, including design, analysis of existing structures, and

review of proposed new structures.

F. Climate Resilient Modeling and Design, including road and culvert design, dune

restoration, and nature-based solutions.

G. Energy Distribution Design and Review.

The Town expects to select up to two (2) firms for General Engineering Services (A). The Town

expects to select one (1) firm in each of the listed specialties, but may not appoint any if the firm

selected for general engineering services has sufficient in-house expertise to provide any of the

services outlined in B through G. The exact number of firms selected will be determined

depending on the quality, range of strengths, and responsiveness of the proposals received.

Firms seeking to provide General Engineer Services (A) which have in-house strengths in any of

the specialties B through G, should indicate in their Transmittal Letter (as outlined in Section 4)

whether they would like to be considered for those specialties if they are not awarded the General

Engineering Services contract. The Town discourages team submissions that include multiple

firms under one proposal. Individual firms should submit under separate cover, providing their

individual experience and expertise.

The qualified firms shall provide consulting services on an “on-call” basis for projects to be

determined during the term of the contract. The contract will be a minimum of a 4-year term.

Section 2 SCHEDULE OF EVENTS

This request for proposals will be governed by the following schedule:

Release of RFP

Deadline for Written Questions

Proposals Due

Review of Proposals

Interviews for top qualifying firms

Final Evaluation by Selection Committee

July 16, 2026

July 28, 2026

August 10, 2026

August 10-20, 2026

August 24-27, 2026

September 3, 2026

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Section 3 SCOPE OF WORK

A. General Engineering Services

In general, the Consultant shall perform engineering services on an “on-call” basis for

projects assigned by Town staff. For General Engineering Services as outlined in Section

1, the scope of work for any one project may involve all phases of project development

with input from multiple departments, and includes, but is not limited to, the following:

Preliminary Engineering

● Prepare base maps in AutoCAD, preliminary layouts, estimates of probable costs and

alternatives as requested.

● Prepare engineering details and calculations.

● Prepare Engineer’s Opinion of Costs.

● Present alternatives and provide recommendations and analyses of the advantages

and/or disadvantages of each.

Construction Documents

● Prepare engineering designs, calculations, plans, specifications, cost estimates, and

contract bidding documents. The Town shall review the plans and construction

documents at the following stages: Preliminary Engineering, sixty percent (60%);

ninety percent (90%), and final engineering, or as specifically required by Town staff.

All project calculations, supporting/reference information, correspondence, photos,

electronic files, etc. shall be provided to the Town with the final submittal or upon

request.

● Drawings shall be prepared in standard engineering scale using AutoCAD 2017, or a

compatible version. All drawings shall be scaled in feet and have their bearings based

upon NAD83, Maine State Plane West, and vertical datum NAVD1988.

Permits

● Assist the Town in obtaining approvals (and environmental permits as required) from

applicable agencies, including State and Federal.

● In addition to all necessary documentation, mapping, and applications, at a minimum

the Consultant shall provide the following: necessary correspondence/responses,

attend meetings, and site visits as required.

Construction Administration Services

● Prepare bid documents and contracts

● Facilitate bid process, including, but not limited to assisting Town staff in answering

bidder’s questions, attend pre-bid conferences, site walks, bid opening, issuing

addenda, and prepare the bid tab and award notification.

● Attend pre-construction meetings.

● Administer requirements as necessary under funding source requirements, such as

State or Federal standards.

● Provide electronic as-built plans to the Town.

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Peer Reviews

● Review subdivision and site plans and other related projects, including preparation of

written memorandum and letters that confirm compliance with municipal ordinances,

regulations, checklists, and accepted planning and engineering design practices.

● Participate in staff/developer meetings as necessary to answer questions or further

discuss written engineering review comments on active or pending projects.

● Provide written engineering review to the Planning Board as directed by Planning staff.

Based on Planning Board submission deadlines, comments are expected to be

received no later than four (4) business days prior to scheduled meetings. Written

engineering reviews shall be transmitted in electronic format via email.

B. Construction Inspection Services

● Attend Pre-construction and construction meetings with contractors.

● Conduct field inspections of development projects as coordinated in preconstruction

meeting or as requested by the Town Engineer. Procedures for inspections should be

followed as outlined in the Town’s Stormwater Management Plan.

● Review and comment on as-built drawings to confirm compliance with Town

Ordinances, Town Standards, and acceptable industry standards.

● Review and comment on reduction requests for performance guarantees.

● Perform other related engineering services as requested.

C. Other Services

The remaining professional services listed under Section 1, C through G will be

determined as needed based on projects and initiatives to be implemented through

municipal departments. Such services may include, but are not limited to: peer reviews,

design, project planning, and technical assistance.

Section 4 SUBMISSION REQUIREMENTS

All proposals are due and must be delivered to the Scarborough Clerks’ Office at Town Hall

located at 259 U.S. Route One, Scarborough, Maine on or before August 10, 2026 by 2:00pm.

Proposals submitted late will not be considered or accepted.

Each Respondent must submit five (5) copies of the Proposal, plus an electronic version. One

Proposal Fee, which includes hourly rates of appropriate staff, shall be submitted under a

separate sealed envelope contained within the Respondent’s sealed proposal. Proposals

submitted must be clearly marked: Request for Proposals for Professional Consulting

Services.

Proposals must be addressed and delivered to:

Town of Scarborough

Clerks’ Office

Attention: Kristen Barth

P.O. Box 360

259 U.S. Route One

Scarborough, Maine 04070

Hand delivered proposals will be date/time stamped/signed by the Town Clerk. Normal business

hours are Mondays-Thursdays 7:00 am to 5:00 pm, excluding holidays. The Town will not be

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liable to any Respondent for any unforeseen circumstances, delivery or postal delays.

Postmarking on the due date will not substitute for receipt of the proposal. Each Respondent is

responsible for submission of their Proposal.

A Proposal will be disqualified if the Hourly Rate Fee Proposal is not contained within a

separate sealed envelope.

All questions must be in writing and submitted to Kim Morrison by July 28, 2026 at the

following email: kmorrison@scarboroughmaine.org

In order to establish a uniform review process, it is requested that proposals be organized in the

following manner:

1. Title Page

a. Show the proposal subject, name of firm, local address, telephone number, name

of primary contact person, and date.

2. Table of Contents

a. Include a clear identification of the materials by section and by page number.

3. Letter of Transmittal

a. Limit to one or two pages. This letter should briefly state the Respondent’s

understanding of the work to be done and give details of Respondent’s anticipated

project approach and plan review timetable.

b. Specify which engineering service the Respondent is proposing to provide to the

Town of Scarborough.

4. A brief summary of experience of individual(s) who will be working with the Town of

Scarborough, with respect to the specific services being provided. Include a list of recent

projects designed by the individual(s), a list of projects reviewed by the individual(s), and

a list of projects inspected by the individual(s). Particular attention should be paid to the

last 5 years experience with municipal projects.

5. A Capabilities Statement, which includes the core services the Respondent can provide

both from a municipality aspect and from other industries. Topics that should be

addressed should be the elements under Section 3, Scope of Work.

6. A brief assessment of the Respondent’s construction administration experience, including

both construction inspections and field observations.

7. Names and qualifications of key individuals who will be responsible for conducting the

design, plan review, and inspections, as well as the primary point of contact, including

registrations, licenses, and certifications. Prior municipal experience and willingness to

provide exclusive services to the Town within municipal boundaries should be highlighted

in this section. The Town’s preference is for exclusive services within Scarborough,

however the ability for firms to represent private clients on a limited basis will be

considered.

Note: The key individuals identified in the proposal are considered by the Town to be

essential to the work being performed under the contract. Prior to changing key individual

roles and responsibilities, or adding new key individuals to the contract with the Town, the

Respondent shall notify the Town in advance and shall submit justification in sufficient

detail to permit evaluation of the impact on the program. No change or addition of new

personnel shall be made without the Town’s written consent.

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The Town of Scarborough seeks proposals from professional consulting firms with experience to assist the Town’s Planning, Public Works, and Engineering & Technical Services Departments with a variety of services required by the Town of Scarborough, as needed.

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See also