Flexible Base Materials

CITY OF LA MARQUE
INVITATION TO BID
LM #27-01
Flexible Base Materials
Notice is hereby given that the City of La Marque will receive sealed bids for the
following bid invitation until 10:00 a.m. Wednesday, October 7, 2026, for:
FLEXIBLE BASE MATERIALS
Bids will be received at the Office of the City Clerk, 1111 Bayou Road, La Marque,
Texas, 77568, until Wednesday, October 7, 2026, at 10:00 a.m. All bids will then be
opened and publicly read at 10:15 a.m. at 1109-B Bayou Road, La Marque, Texas,
77568.
Method of Bid Proposal submittal is three copies and a flash drive through the City
Website Bid Submittal procedures. You must identify on the outside of your sealed bid
packet the LM # and the name of the product or service you are submitting the bid
for. Any bids received after the aforestated time will be returned unopened. The City
of La Marque DOES NOT accept FAXED or EMAILED BIDS.
Specifications and bidding documents are available on the City's website at:
www.cityoflamarque.org
Bids must be addressed to and delivered to:
City of La Marque
Attn: City Clerk
1111 Bayou Rd.
La Marque, TX 77568
Any Questions on: LM Bid #27-01 please contact Amanda Hobby at:
a.hobby@cityoflamarque.org or 409-938-9280.
The City of La Marque reserves the right to accept only those proposals that are
deemed to be in the best interest of the City of La Marque, and to accept or reject
any or all proposals.
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TERMS AND CONDITIONS
LM #27-01
Flexible Base Materials
1. Specifications and bidding documents may be secured from the City of La Marque
website at: www.cityoflamarque.org
2. The City reserves the right to reject any or all bids and to waive informalities in
bidding. In case of ambiguity or lack of clearness in stating the prices in any bid,
the owner reserves the right to consider the most advantageous thereof, or to
reject the bid. The award will be made to the responsible bidder submitting the
lowest acceptable bid.
3. It shall be a breach of ethics to offer, give or agree to give any employee or
former employee of the City of La Marque, or for any employee or former
employee of the City of La Marque to solicit, demand, accept or agree to accept
from another person, a gratuity or an offer of employment in connection with any
decision, approval, disapproval, recommendation, preparation of any part of a
program requirement or purchase request, influencing the content of any
specification or procurement standard, rendering of advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application,
request for ruling, determination, claim or controversy, or other particular matter
pertaining to any program requirement or a contract or subcontract, or to any
solicitation or proposal therefore pending before the City of La Marque.
4. It shall be a breach of ethics for any payment, gratuity or offer of employment to
be made by or on behalf of a subcontractor under a contract to the prime
contractor or higher tier subcontractor for any contract for The City of La Marque,
or any person associated therewith, as an inducement for the award of a
subcontract or order.
5. Before submitting a bid, each bidder must (a) examine the contract document
thoroughly, (b) visit the site to familiarize himself with local conditions that may
in any manner affect cost, progress or performance of the work (c) familiarize
himself with federal, state and local laws, ordinances, rules and regulations that
may in any manner affect cost, progress or performance of the work and (d) study
and carefully correlate bidder's observations with this bid packet.
6. The submission of a bid will constitute an incontrovertible representation by the
bidder that he has complied with every requirement scope and detail to indicate
and convey understanding of all terms and conditions for performance of the work.
7. Bids will be rejected if:
A. It is received after the advertised closing date and time for receipt of bids.
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B. It is submitted on a bid proposal form other than that provided by the city; is
not completely filled in, is incomplete, conditional, or obscure or that contains
any additions not called for in the specifications.
C. Bid Proposal Forms provided are not manually signed by the person authorized
to enter their company into a contract giving their title or authority, company
name, address, and phone number.
8. PRICE OF MATERIALS AND SALES TAX: This contract is issued by an organization
which qualifies for exemption pursuant to the provision of Article 20.04 (f) of the
Texas Limited Sales, Excise, and the use tax act. The contractor performing this
contract may purchase, rent, or lease all materials, supplies, and equipment used
or consumed in the performance of this contract by issuing to his supplier an
exemption certificate in lieu of the tax, said exemption certificate complying
with the State Comptroller's Ruling No. 95-0.07. Any such exemption shall be
subject to the provisions of the State Comptroller's Ruling Number 95-0.09 as
amended to be effective October 2, 1968.
9. The City reserves the right to revise or amend the specifications prior to the date
set for opening bids. Such revisions or amendments if any will be announced by
addenda or addendum to these specifications. Copies of such addenda so issued
will be furnished to all prospective bidders.
10. Unit price should reflect all charges, i.e., bid unit price, quantity specified and
the total charges. In case of errors in the extension, the unit price will govern
the bid.
11. No payment will be made to the contractor until all material is approved and
accepted to the satisfaction of the city. Payment on invoice will then be net 30
days.
12. Bids cannot be altered or amended after the opening time. Any alterations made
before opening time must be initiated by the bidder or his authorized agent. No
bid may be withdrawn after opening without approval and based on a written
acceptable explanation.
13. A catalog, brand name or manufacturers referenced used in the bid invitation is
DESCRIPTIVE NOT RESTRICTIVE, it is to indicate type and quality desired. Bids on
brand of like nature will be considered. If bidding on other than referenced
specifications, bidder must show manufacture, brand or trade name, lot number,
etc., of the article offered.
14. CONTRACT TERM: This contract will be for one (1) year dated from October 1,
2026, ending September 30, 2027, with the option for an additional one (1) year
renewal of contract.
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15. The vendor hereby assigns to purchaser any and all claims for over-charges
associated with this contract which arise under the Antitrust Laws of the United
States, 15 U.S.C.A., 1, ET. Seq. (1973).
16. The City of La Marque reserves the right to award all sections to a single bidder or
separate bidders.
17. Bids received after closing time will be returned unopened.
18. All shipping and delivery charges to be paid by supplier. FOB City of La Marque,
4916 Texas Avenue, Bldg. C, La Marque, Texas 77568, or another designated site.
19. The price quoted shall include delivery to the City of La Marque Service Center at
1500 Municipal Drive, La Marque, Texas 77568 or any job site within the City limits of
La Marque
20. It shall be a breach of ethics for any payment, gratuity or offer of employment to
be made by or on behalf of a subcontractor for any contract for the City of La Marque,
or any person associated therewith, as an inducement for the award of a subcontract
or order.
21. The responder shall not accept or offer gifts or anything of value nor enter into
any business arrangement with any employee, official, or agent of the City of La
Marque.
PRICE REVISION CLAUSE:
Whenever possible, the City desires firm prices for the full contract period. It is
recognized by the City that qualified bidders may be unwilling to guarantee each
category of unit prices during the entire period of this contract because of price
changes from the bidder's source of supply.
In such instances, an asterisk (*) must be placed by the item or items which the
bidder is unwilling to guarantee the price for the full contract period, and the partial
period of the contract price should be noted on a separate sheet. Such items will be
subject to price changes due to increases or decreases in costs from the bidder source
of supply during the term of the contract.
INCREASES: Permissible price revisions in any event shall not exceed the actual unit
cost or percentage cost revisions from the bidder's source of supply. It will ordinarily
be the policy of the City to accept prices increases which have been noted in the bid
proposal when the amount of such increase is reasonable and does not exceed the
limit set out in the preceding sentence. However, the city reserves the right to
obtain a different source of items which have been increased in price.
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DECREASES: If a vendor does take advantage of this "price revision clause", the City
will expect any decreases in cost from the bidder's source of supply during the term
of the contract to lower the City's price for such item or items.
NOTE: The City must have thirty (30) days written notice prior to any increase or
decrease in existing prices.
A bid will not be considered where there is no price information offered,
nor can bids be considered where prices in effect at the time of shipment
are offered.
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SPECIFICATIONS
LM #27-01
Flexible Base Materials
1. The City of La Marque is accepting bids for Flexible Base Materials. Quantities used
will vary and no stipulated usage can be demanded by supplier.
2. PRODUCTS MUST MEET TEXAS DEPARTMENT OF TRANSPORTATION SPECIFICATIONS:
Note the following specifications for base and asphalt:
1. Crushed stone shall meet TX DOT Specs Item 247 Type A 1995.
3. Delivery of material ordered shall commence within seventy-two (72) hours of
order being placed, unless a later delivery time is requested. Orders placed on
Thursday are not required to be delivered until the following Monday, at the
earliest. Delivery shall be made during routine business hours (7:30 a.m. to 5:30
p.m.) Once delivery of product has started it must continue until all product is
delivered. The City of La Marque will not accept partial deliveries unless specified
at time order is placed.
A packing / delivery ticket or invoice shall accompany each shipment and shall
show:
1. Name and address of vendor
2. Name and address of receiving department
3. Description of material shipped, including item numbers, quantities, number
of containers and package number, if any
4. Signature of employee accepting delivery
Testing may be performed at the request of the City of La Marque anytime during the
length of the contract through an independent testing laboratory. Testing may be
requested by the city on any and/or all items on his contract. If the results do not
meet specifications, then the cost of the test will be absorbed by the successful
bidder. If the results of the test meet specifications, then the cost will be borne by
the city.
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PROPOSAL
LM #27-01
Flexible Base Materials
The quantities listed below are estimates based on prior year's usage and are for
acquainting the bidder with probable quantity to be expected. These estimates are
not intended to set forth minimum or maximum quantities for this contract. The
vendor shall furnish quantities to the City as needed.
Estimated Description Unit Price Total (Based on Est.
Quantity (Per Ton) Quantity)
$ $
500 Tons Crushed Stone, 34" to Dust (Flexible Base)
$ $
Crushed Stone, 1 34" to Dust (Flexible
500 Tons
Dust)
$ $
500 tons Type A, Grade 2 City Base (Limestone)
$ $
500 Tons Grade 3 Paving Rock
$ $
500 Tons Grade 4 Paving Rock
$ $
500 Tons 3/8" Gravel
$ $
500 Tons 3" Minus Base (Crushed Rock)
$ $
500 Tons 3/8" Gravel (Washed Rock)
$ $
500 Tons 34" Gravel (Washed Rock)
$ $
Type A, Grade 1 (Triaxle Class 1)
500 Tons
(Limestone)
Total $
F.O.B. will be to the City of La Marque Field Office located at 1500 Municipal Drive,
La Marque, Texas 77568, or any other designated city location.
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SIGNATURE PAGE
LM #27-01
Flexible Base Materials
BY SIGNATURE HEREON AFFIXED, the bidder certifies neither the bidder nor the
firm, corporation, partnership, or institution represented by the bidder, or anyone
acting for firm, corporation, or the institution has violated the Antitrust Laws and
Commerce Code, or the Federal Antitrust, nor communicated directly or indirectly
the bid made to any competitor or any other person engaged in such line of business.
Total amount of Bid: $ ______________________
_____________________________________________
Company Name
_____________________________________________
Signature
_____________________________________________
Printed Name & Title
_____________________________________________
Address
_____________________________________________
City, State & Zip
__________________________________________
Phone
__________________________________________
E-Mail
_____________________________________________
Date
Acknowledgement of any and all addendums received:
Addendum #1 _________________________________
Addendum #2 _________________________________
Addendum #3 _________________________________
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