Lawn Maintenance Services for City Facilities and Parks

CITY OF LA MARQUE
INVITATION TO BID
LM #27-02
Lawn Maintenance Services for City Facilities and Parks
Notice is hereby given that the City of La Marque will receive sealed bids for the following bid
invitation until 10:00 a.m. Wednesday, October 7, 2026, for:
Lawn Maintenance Services for City Facilities and Parks
Bids will be received at the Office of the City Clerk, 1111 Bayou Road, La Marque, Texas, 77568,
until Wednesday, October 7, 2026, at 10:00 a.m. All bids will then be opened and publicly read
at 10:30 a.m. at 1109-B Bayou Road, La Marque, Texas, 77568.
Method of Bid Proposal submittal is three copies and a flash drive through the City Website Bid
Submittal procedures. You must identify on the outside of your sealed bid packet the LM # and
the name of the product or service you are submitting the bid for. Any bids received after the
aforestated time will be returned unopened. The City of La Marque DOES NOT accept FAXED
or EMAILED BIDS.
Specifications and bidding documents are available on the City's website at:
www.cityoflamarque.org
Bids must be addressed to and delivered to:
City of La Marque
Attn: City Clerk
1111 Bayou Rd.
La Marque, TX 77568
Any Questions on: LM Bid #27-02 please contact Amanda Hobby at: a.hobby@cityoflamarque.org
or 409-938-9280.
The City reserves the right to accept or reject any or all bids and to accept those proposals that
are in the best interest of the City of La Marque. Any bids received after the posted time will
be returned unopened.

TERMS AND CONDITIONS
LM #27-02
LAWN MAINTENANCE SERVICES FOR CITY FACILITIES AND PARKS
1. Specifications and bidding documents may be secured from the City's website
www.cityoflamarque.org , at La Marque City Hall, 1111 Bayou Road, La Marque, Texas
77568 or by contacting the City Clerk's office at 409-938-9200
2. The City of La Marque reserves the right to reject any or all bids and to waive
informalities in bidding. In case of ambiguity or lack of clearness in stating the prices in
any bid, the City reserves the right to consider the most advantageous thereof, or to
reject the bid. The award will be made to the responsible bidder submitting the lowest
acceptable bid.
3. All contractors must be registered with the City prior to submitting a bid.
4. Before submitting a bid, each bidder must (a) examine the contract document
thoroughly, (b) visit the site(s) to familiarize himself/herself with local conditions that
may in any manner affect cost, progress or performance of the work, (c) familiarize
himself/herself with federal, state and local laws, ordinances, rules and regulations
that may in any manner affect cost, progress or performance of the work, and (d) study
and carefully correlate bidder's observations with this bid packet.
5. The submission of a bid will constitute an incontrovertible representation by the bidder
that he has complied with every requirement scope and detail to indicate and convey
understanding of all terms and conditions for performance of the work.
6. Bids will be rejected if:
A. The envelope is not properly marked in a manner that clearly identifies it as a bid
and is not delivered to Robin Eldridge, City Clerk.
B. It is received after the advertised closing date and time for receipt of bids.
C. It is submitted on a bid proposal form other than that provided by the City of La
Marque; is not completely filled in, is incomplete, conditional, or obscure or that
contains any additions not called for in the specifications.
D. Bid Proposal Forms provided are not manually signed by the person authorized to
enter their company into a contract giving their title or authority, company name,
address and phone number.
E. Contractor's Registration is not current with the City of La Marque.
F. Contractor has not provided proof of current insurance as outlined in Exhibit A. (No
exceptions).
7. PRICE OF MATERIALS AND SALES TAX: This contract is issued by an organization which
qualifies for exemption pursuant to the provision of Article 20.04 (f) of the Texas
Limited Sales, Excise and the use tax act. The contractor performing this contract may
purchase, rent or lease all materials, supplies, equipment used or consumed in the
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performance of this contract by issuing to his supplier an exemption certificate in lieu
of the tax, said exemption certificate complying with the State Comptroller's Ruling
No. 95-0.07. Any such exemption shall be subject to the provisions of the State
Comptroller's Ruling Number 95-0.09 as amended to be effective October 2, 1968.
8. The City of La Marque reserves the right to revise or amend the specifications prior to
the date set for opening bids. Such revisions or amendments, if any will be announced
by addenda or addendum to these specifications. Copies of such addenda so issued will
be furnished to all prospective bidders.
9. Unit price should reflect all charges, i.e., bid unit price, quantity specified and the
total charges. In case of errors in the extension, the unit price will govern the bid.
10. No payment will be made to the contractor until all material and work is approved and
accepted to the satisfaction of the City of La Marque; payment on invoice will then be
net 30 days.
11. Bids cannot be altered or amended after the opening time. Any alterations made before
opening time must be initialed by the bidder or his authorized agent. No bid may be
withdrawn after opening without approval, and based on a written acceptable
explanation.
12. A catalog, brand name or manufacturer's reference used in the bid invitation is
DESCRIPTIVE NOT RESTRICTIVE; it is to indicate type and quality desired. Bids on brand
of like nature will be considered. If bidding on other than referenced specifications,
bidder must show manufacture, brand or trade name, lot number, etc., of the article
offered.
13. CONTRACT TERM: This contract will be for one (1) year dated from October 1, 2026,
ending September 30, 2027, with the option for an additional one (1) year renewal of
contract.
14. The vendor hereby assigns to the purchaser any and all claims for over-charges
associated with this contract which arise under the Antitrust Laws of the United States,
15 U.S.C.A., 1, et. Seq. (1973).
15. The City of La Marque reserves the right to award all sections to a single bidder or
separate bidders.
16. Bids received after the closing time will be returned unopened.
17. The criteria utilized by the City of La Marque for determining the lowest and best
contractor includes, but is not limited to, whether the contractor meets the City of La
Marque's published specifications, the contractor's experience, skill, ability, possession
of the necessary facilities or equipment, insurance, proposal price, and any other factor
which could be reasonably asserted as being relevant to successful performance.
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18. All shipping and delivery charges to be paid by supplier. FOB City of La Marque, 1111
Bayou Road, La Marque, Texas 77568, or other designated site.
19. It shall be a breach of ethics to offer, give or agree to give an employee or former
employee of the City of La Marque, or for any employee or former employee of City of
La Marque to solicit, demand, accept or agree to accept from a another person, a
gratuity or an offer of employment in connection with any decision, approval,
disapproval, recommendation, preparation of any part of a program requirement or
purchase request, influencing the content of any specification or procurement
standard, rendering of advice, investigation, auditing, or in any other advisory capacity
in any proceeding or application, request for ruling, determination, claim or
controversy, or other particular matter pertaining to any program requirement or a
contract or subcontract, or to any solicitation or proposal therefore pending before the
City of La Marque.
20. It shall be a breach of ethics for any payment, gratuity or offer of employment to be
made by or on behalf of a subcontractor under a contract to the prime contractor or
higher tier subcontractor for any contract for the City of La Marque, or any person
associated therewith, as an inducement for the award of a subcontract or order.
21. The responder shall not accept or offer gifts or anything of value nor enter into any
business arrangement with any employee, official, or agent of the City of La Marque.
PRICE REVISION CLAUSE:
Whenever possible, the City of La Marque desires firm prices for the full contract period.
It is recognized by the City of La Marque that qualified bidders may be unwilling to
guarantee each category of unit prices during the entire period of this contract because of
price changes from the bidder's source of supply.
In such instances, an asterisk (*) must be placed by the item or items which the bidder is
unwilling to guarantee the price for the full contract period, and the partial period of the
contract price should be noted on a separate sheet. Such items will be subject to price
changes due to increases or decreases in cost from the bidder source of supply during the
term of the contract.
INCREASES:
Permissible price revisions in any event shall not exceed the actual unit cost or percentage
cost revisions from the bidder's source of supply. It will ordinarily be the policy of the City
of La Marque to accept prices increases which have been noted in the bid proposal when
the amount of such increase is reasonable and does not exceed the limit set out in
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the preceding sentence. However, the City of La Marque reserves the right to obtain a
different source of items which have been increased in price.
DECREASES:
If a vendor does take advantage of this "price revision clause", the City of La Marque will
expect any decreases in cost from the bidder's source of supply during the term of the
contract to lower the City's price for such item or items.
NOTE: The City of La Marque must have thirty (30) days written notice prior to any
increase or decrease in existing prices.
A bid will not be considered where there is not price information offered, nor
can bids be considered where prices in effect at the time of shipment are
offered.
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SPECIFICATIONS
LM #27-02
LAWN MAINTENANCE SERVICES FOR CITY FACILITIES AND PARKS
LOCATIONS
Property Bayou City Park
1. Address: 217 Bayou Road, La Marque, Texas 77568
Property Bird Sanctuary
2. Address: 317 Bayou Road, La Marque, Texas 77568
Property Mac McGaffey Highland Bayou Park
3. Address: 1991 Getty Road, La Marque, Texas 77568
4. Property Jaycee Park
Address: 2706 Magnolia, La Marque, Texas 77568
Property Lagana Park
5. Address: 1322 Yupon, La Marque, Texas 77568
Property Martin Luther King, Jr. Memorial Park
6. Address: 416 Apricot, La Marque, Texas 77568
Property Mahan Park
7. Address: 2701 Woodland Drive, La Marque, Texas 77568
Property Walter Feigle Park
8. Address: 1009 Bayou Road, La Marque, Texas 77568
Property Westlawn Park
9. Address: 3010 Melody Drive, La Marque, Texas 77568
Property La Marque Cemetery
10. Address: 1709 Oak Street, La Marque, Texas 77568
Property City Hall
11. Address: 1111 Bayou Road, La Marque, Texas 77568
Property Fire Department, Station 2
12. Address: 1109-A Bayou Road, La Marque, Texas 77568
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Property Library
13. Address: 1011 Bayou Road, La Marque, Texas 77568
Property Police Department
14. Address: 431 Bayou Road, La Marque, Texas 77568
Property Firemen's Hall
15. Address: 320 Laurel, La Marque, Texas 77568
Property La Marque Economic Development Corporation
16. Address: 1130 1st Street, La Marque, Texas 77568
Property La Marque EDC Property
17. Address: 401 Laurel, La Marque, Texas 77568
Property La Marque EDC Property
18. Address: 408-418 Laurel, La Marque, Texas 77568
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SCOPE OF WORK AND SPECIAL CONDITIONS
1. SCOPE OF WORK
The scope of work under this bid shall include all materials, labor, equipment, fuel,
supervision, disposal fees, and incidentals for the lawn maintenance service of the city
facilities and parks properties listed. It is the contractor's responsibility to follow all City,
State and Federal Guidelines in regards to the disposal of trash, debris, etc. All work shall
be performed in accordance with all Local, State and Federal regulations in addition to the
following:
a. The Contractor shall have mowing, trimming and clean-up equipment necessary
to perform and complete all aspects of the services described herein. The
Contractor shall have sufficient mowing, trimming, clean-up and workforce
necessary to complete services in a timely manner.
b. The mowing equipment shall be equipped with sharp blades so as not to tear but
cleanly cut the blades of grass. All mowing, trimming and clean-up equipment
shall be in good repair and qualified operators shall be responsible for the care
and handling of the equipment to carry out the requirements of this Contract.
Additionally, the Contractor shall have hand mowers, trimmers and other related
clean-up equipment available to complete the work assigned.
c. The City reserves the right to prohibit the Contractor from working with a piece
of equipment it deems to be a danger to the Contractor or the general public.
The Contractor warrants that all equipment used in satisfying the Contractor's
obligations under this Contract is sufficient for the services required herein.
Additionally, the Contractor shall maintain or have immediate access to
adequate back-up mowing, trimming, and clean-up equipment in order to sustain
continuous operations in the event of equipment failure. The use of insufficient
and/or inadequate machinery or equipment as determined by City staff as
assigned, shall be deemed a breach of this contract.
d. Furnish all materials, labor, equipment, fuel, supervision, disposal fees, and
incidentals needed for the completion of the work described below.
e. Remove all trash/debris/rubbish from the lawn, landscaped areas and parking
lots. If Contractor believes there is trash or debris which is beyond the scope of
the contract, the trash/debris will be evaluated by City staff as assigned for
determination.
f. Mow all grass and weeds.
g. Neatly trim all hedges and trees, as necessary.
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h. Line trim all turf areas, paying close attention to playground equipment, picnic
tables, benches, and other fixtures.
i. Sweep/power blow to clean up landscape related grass, leaves, etc.
j. Properly dispose of any hedge clippings, tree limbs, trash, debris, etc.
k. Mowing period shall begin October 1, 2026, and continue through September 30,
2027. The City of La Marque reserves the right to exercise a one-year option to
renew, which, if chosen, would expire on September 30, 2028.
l. The Contractor shall be expected to perform the number of visits per the
schedule below:
Oct. Nov. - Apr. May - Sept. Total # Visits
# Visits Per 3 per 2 per 4 per 35
Location month month month
m. Bid pricing must be submitted on a per service visit fee for each location.
2. BID BOND
All Bids shall be accompanied by a cashier's or certified check upon a national or state
bank in the amount of five percent (5%) of the total maximum bid price payable without
recourse to the City of La Marque, La Marque, Texas or a bid bond on the same amount
from a reliable Surety Company, as a guarantee that bidder will enter into a Contract. The
notice of award of Contract shall be given by the Owner within sixty (60) days following
the opening of bids. Checks submitted as bid security will be returned to the respective
bidders within ten (10) days after bids are opened, except checks, or bonds, which the
Owner elects to hold until the successful bidder has executed the Contract. Thereafter,
the remaining checks, including security of successful bidder, will be returned within five
(5) days. Remaining bid bonds will not be returned unless requested by Bidder.
The successful bidder must furnish Performance Bond and Payment Bond upon the forms
which are attached hereto in the amount of one hundred (100%) percent of the contract
price within 15 days after receipt of the contract documents. Payment and performance
bonds shall be issued from sureties with a minimum "A" or "A- rating from Best's Key
Rating Guide and who are licensed by the Texas Department of Insurance to do business in
Texas and to issue said bonds. The bonds must be signed by an authorized representative
of the surety, and licensed by the State Board of Insurance. The Bonds shall be filed with
the Galveston County Clerk for record, and proof must be submitted to the City of La
Marque, Texas.
Bid Security
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1. Bid Security shall be made payable to City of La Marque, in amount of five (5%) percent
of the Bidder's maximum Bid price and in the form of a certified bank check or a Bid
Bond issued by a Surety meeting the requirements of Paragraph 5.02 of the General
Conditions.
2. The Bid Security of the Successful Bidder will be retained until such Bidder has executed
the Agreement and furnished the required Contract Security, whereupon it will be
returned; if the successful Bidder fails to execute and deliver the Agreement and
furnish the required Contract Security within 15 days of the Notice of Award, City of La
Marque may annul the Notice of Award and the Bid Security of that Bidder will be
forfeited.
3. The Bid Security of any Bidder whom the City of La Marque believes to have a reasonable
chance of receiving the award may be retained by the City of La Marque until the earlier
of the tenth day after the "effective date of the Agreement" (which term is defined in
the General Conditions) by the City of La Marque to Contractor and the required
Contract Security is furnished or the sixty-first day after the Bid opening. Bid Security
of other bidders will be returned within ten days of the Bid opening.
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