26-011 Pleasant Street Public Stairway Construction Phase

CITY OF PAWTUCKET
REQUEST FOR PROPOSALS
Bid # 26-011
Pleasant Street Public Stairway
Construction Phase
May 14 2026

CITY OF PAWTUCKET
DEPARTMENT OF PLANNING AND REDEVELOPMENT
PLEASANT STREET PUBLIC STAIRWAY
CITY OF PAWTUCKET
COUNTY OF PROVIDENCE
RHODE ISLAND
BID # 26-011
BETA Group, Inc.
Engineers & Landscape Architects
701 George Washington Highway
Lincoln, RI 02865
(401) 333-2382
May 2026

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Pleasant Street Public Stairway
Table of Contents
1.0 Bid/Solicitation Information - Advertisement
2.0 Instructions and Notifications to Bidders
3.0 Overview
4.0 Scope of Work
5.0 Insurance
6.0 Acknowledgement of Risk and Hold Harmless Agreement
7.0 Additional Insurance Requirements
8.0 Proposal Content and Organization
9.0 Evaluation Criteria
10.0 Miscellaneous
11.0 Bid Form
12.0 General Conditions
12.1 Addendum to General Conditions
13.0 Supplementary Conditions
Appendix A Anti-Kickback Acknowledgement
Appendix B City of Pawtucket Purchasing Rules and Regulations and
Terms and Conditions of Purchase
Appendix C General Wage Rate Decision - Davis Bacon
Appendix D City of Pawtucket Standard Form of Agreement (Sample)
Appendix E RI General Laws Title 37
Appendix F Project Permits
Appendix G Technical Specifications Issued for Bid
Appendix H Plans Issued for Bid

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1.0 - Bid/Solicitation Information
Schedule
Pre-Bid/Proposal Conference No X Yes
Thursday May 21, 2026 @ 10:00 AM Pre-Bid Meeting
A Non-Mandatory Pre-Bid Meeting will be held at the following location:
200 Taft Street
Pawtucket, RI 02860
Note Parking is available on site at the T1 Parking Lot located at
11 Tidewater Street
Please enter the Centerville Bank Stadium through the glass doors
No site walk is planned at this time.
Requests for Further Information Due: June 11, 2026, by 2:00 PM
Requests for information or clarification must be made electronically and concurrently to the
attention of:
Michael Wilcox, Project Engineer mwilcox@pawtucketri.gov
Kevin Aguiar P.E, Project Manager kaguiar@BETA-inc.com
Please reference the RFP / LOI number on all correspondence. Answers to questions received,
if any, will be posted on the internet as an addendum to this bid solicitation.
RFP Submission Deadline: June 25, 2026, at 12:00 PM
Late submittals will not be considered.
Proposals must be mailed or hand-delivered in a sealed envelope marked with the
RFP/Bid # and Project Name to:
Pawtucket City Hall
Purchasing Department
137 Roosevelt Avenue
Pawtucket RI 02860
Bids will be publicly opened on June 25, 2026, at 4:00 PM during a scheduled
Purchasing Board meeting. Please note that the bid opening will be held at
100 Freight Street, Room 204, Pawtucket, RI.
Section 1 - Page 1 of 4

Bonds/Surety Required
Bid Bond: No Yes
Bidder is required to provide a bid surety in the form of a bid bond or certified check payable to
the City of Pawtucket in an amount not less than five percent (5%) of the bid price.
Fidelity Bond: X No Yes
Performance and Payment Bond: No Yes
(Submit upon award of contract)
Bidder is required to provide a performance and payment bond as outlined in the City's General
Terms & Conditions of Purchase (Appendix B of this RFP) in an amount not less than one hundred
percent (100%) of the bid price.
The successful bidder will be required to furnish all insurance documentation as outlined in the
attached Purchasing Rules & Regulations and General Terms & Conditions of Purchase.
Miscellaneous
The bid process and resulting contract are subject to the Rules and Regulations and General
Terms and Conditions of Purchase. Submission of a bid in response to this solicitation is
acknowledgement and acceptance of these Rules and Regulations and General Terms and
Conditions of Purchase.
Proposals found to be technically or substantially non-responsive at any point in the evaluation
process will be rejected and not considered further.
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Section 1 - Page 4 of 4

2.0 - Instructions and Notifications to Bidders
It is the vendor's responsibility to examine all specifications and site conditions thoroughly
and comply fully with specifications and all attached terms and conditions. Vendors must
comply with all Federal, State, and City laws, ordinances, and regulations, and meet any
and all registration requirements where required for contractors as set forth by the State
of Rhode Island. Failure to make a complete submission as described herein may result
in a rejection of the proposal.
All costs associated with developing or submitting a proposal in response to this Request,
or to provide oral or written clarification of its content shall be borne by the bidder. The
City of Pawtucket assumes no responsibility for these costs.
A submittal may be withdrawn by written request to the Purchasing Agent by the proposer
prior to the stated RFP deadline.
Prior to the proposal deadline established for this RFP, changes may be made to a
proposal already received by the City if that vendor makes a request to the Purchasing
Agent, in writing, to do so. No changes to a proposal shall be made after the RFP deadline.
Proposals are considered to be irrevocable for a period of not less than ninety (90) days
following the opening date, and may not be withdrawn, except with the express written
permission of the Purchasing Agent. Should any vendor object to this condition, the
vendor must provide objection through a question and/or complaint to the Purchasing
Agent prior to the proposal deadline.
All pricing submitted will be considered to be firm and fixed unless otherwise indicated
herein.
The vendor has full responsibility to ensure that the proposal arrives at the Purchasing
Division Office prior to the deadline set out herein. The City assumes no responsibility for
delays caused by the U.S. Postal Service or any other delivery service. Postmarking by
the due date will not substitute for actual receipt of response by the due date. Proposals
arriving after the deadline may be returned, unopened, to the vendor, or may simply be
declared non-responsive and not subject to evaluation, at the sole discretion of the
Purchasing Agent. For the purposes of this requirement, the official time and date
shall be that of the time clock in the City of Pawtucket's Purchasing Office.
At the time and place fixed for the opening of Bids, the Owner will cause to be opened and
publicly read aloud every Bid received within the time set for receiving Bids, irrespective
of any irregularities therein. Bidders and other persons properly interested may be
present, in person or by representative.
It is intended that an award pursuant to this Request will be made to a prime contractor,
who will assume responsibility for all aspects of the work. Joint venture and cooperative
proposals will not be considered, but subcontracts are permitted, provided that their use
is clearly indicated in the bidder's proposal, and the subcontractor(s) proposed to be used
are identified in the proposal.
Bidders are advised that all materi
Section 2 - Page 1 of 2

Bidders are advised that all materials submitted to the City of Pawtucket for consideration
in response to this Request for Proposals shall be considered to be public records as
defined in Title 38 Chapter 2 of the Rhode Island General Laws, without exception, and
may be released for inspection immediately upon request once an award has been made.
Vendors are responsible for errors and omissions in their proposals. No such error or
omission shall diminish the vendor's obligations to the City.
The City reserves the right to reject any or all proposals, or portions thereof, at any time,
with no penalty. The City also has the right to waive immaterial defects and minor
irregularities in any submitted proposal at its sole discretion. All material submitted in
response to this RFP shall become the property of the City of Pawtucket upon delivery to
the Purchasing Agent.
Bids will be opened publicly at a regularly scheduled purchasing board meeting, the date
of which is the same as the RFP submission deadline provided in Section 1.0.
Interpretations or Addenda: No oral interpretation will be made to any Bidder as to the
meaning of the Contract Documents or any part thereof. Every request for such an
interpretation shall be made in writing to the City of Pawtucket (hereinafter called the
"Owner"). Any inquiry received before 2:00 PM on June 11, 2026 will be given
consideration. Every interpretation made to a Bidder will be in the form of an Addendum
to the Contract Documents, and when issued, will be on file in the office of the Owner at
least five days before Bids are opened. In addition, all Addenda will be mailed to each
person holding Contract Documents, but it shall be the Bidder's responsibility to make
inquiry as to the Addenda issued. All such Addenda shall become part of the Contract
and all Bidders shall be bound by such Addenda, whether or not received by the Bidders.
Each Bidder shall, upon request of the Owner, submit a detailed financial statement on a
form furnish by the Owner for that purpose. The Owner shall have the right to take such
steps as it deems necessary to determine the ability of the Bidder to perform his
obligations under the Contract and the Bidder shall furnish the Owner all such
information and data for this purpose as it may request. The right is reserved to reject
any Bid where an investigation of the available evidence or information does not satisfy
the Owner that the Bidder is qualified to carry out properly the terms of the Contract.
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