Term Construction Site Safety Services (RFP)

Term Construction Site Safety
Services
Request for Proposal
RFP #7635
Date: June 8, 2026

Term Construction Site Safety Services
June 8, 2026
Section Number Page No.
Section 1 - General Information: .............................................................................4
Section 2 - Engagement Requirements: ..................................................................5
Section 3 - Content of Technical Proposal: .............................................................6
Section 4 - Content of Cost Proposal: .....................................................................8
Section 5 - Content of Administrative Proposal: ....................................................8
Section 6 - Evaluation of Proposals: .....................................................................10
Section 7 - Submission of Proposals: ....................................................................10
Section 8 - Important Information Affecting Proposers: ......................................11
Section 9 - Negotiation:.........................................................................................14
Section 10 - Notification: .....................................................................................15
Section 11 - Insurance: ..........................................................................................15
Section 12 - Vendor Integrity: ...............................................................................15
Section 13 - Freedom of Information Law and Public Disclosure ........................15
Attachments:
a. Sample Contract
b. Sample Work Authorization
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c. Omnibus Certification
d. W-9 Form
e. Classification and Rate Form
f. DASNY Multiplier Form
g. Sample Insurance Certificate & Requirements
h. Diversity Questionnaire
i. DASNY Regional Map
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Section 1 - General Information:
1.1 Introduction to DASNY
The Dormitory Authority State of New York (DASNY) is a public benefit corporation of the State of
New York empowered by Titles 4 and 4-B of the Public Authorities Law (the "Act"), to provide design
and project management services to, and to issue its bonds, notes and other obligations, for a wide
variety of public purposes. Under the Act, DASNY provides a multitude of services in various forms in
connection with the design, construction and financing of capital facilities for State University of New
York, including dormitories and educational facilities; City University of New York Senior Colleges;
Community Colleges; Boards of Cooperative Educational Services; Cities and Counties with respect to
Court Facilities and combined occupancy structures, as defined by law; the Department of Education of
the State of New York with respect to certain facilities under its jurisdiction; other State and local
governmental entities; independent colleges and universities; facilities for the aged; certain not-for-profit
hospitals and nursing homes, as well as a wide variety of other not-for-profit organizations specifically
described in the Act.
1.2 DASNY Policy on Sustainability
New York State has set ambitious goals to address climate change by neutralizing its volume of
Anthropogenic Emissions. As a result, New York State's climate targets are among the most rigorous of
any economy in the world. High-quality, efficient, and resilient spaces in which DASNY customer-
agencies' end users live, work, and play is fundamental, and represents the future state of the built
environment in New York State.
DASNY recognizes the impacts of climate change on New York State's air and water quality, forests,
wildlife, people, communities, and economy. As one of the most prominent public builders in the
nation, DASNY is uniquely positioned to act as a statewide leader in facilitating the promotion and
advancement of the laws and executive actions that govern sustainability and Climate Change
Mitigation throughout New York State. Therefore, DASNY requires that all planning, design,
construction, renovation, retrofit, or system/component replacement projects for which DASNY
customer-agencies have directed the incorporation of sustainable design elements and climate change
mitigation strategies, advance Sustainable Design, climate change adaptation, resilience, and GHG
reduction, through the identification, assessment, and implementation of sound Sustainable Design
principles, climate change risks, and necessary to mitigate such risks. The Proposer may be expected to:
1. Promote and advance Sustainable Design, climate change adaptation, resilience,
and GHG reduction, through the identification, assessment, and implementation
of sound Sustainable Design principles, climate change risks, and the strategies
and measures necessary to mitigate such risks in all Qualifying Design and
Construction Projects.
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2. Inform, define, confirm, delineate, and detail all applicable project goals and
requirements related to Sustainable Design and Climate Change Mitigation in
project programming and/or design meeting discussions, including:
a. Applicable regulatory and legal requirements
b. Relevant codes and standards
c. GHG emissions reductions
d. Energy efficiency
e. Water conservation
f. Indoor environmental quality
g. Waste management
h. Transportation
i. Sustainable operations
j. Renewable energy
k. Climate Resilience
l. Third-Party certification
3. Develop project specific goals and requirements related to Sustainable Design and
Climate Change Mitigation in concert with, and in consideration of, the goals and
requirements of the customer-agency and those of New York State and/or the
local municipality as expressed in applicable laws and executive actions.
4. Define and document established project goals and requirements associated with
Sustainable Design and Climate Change Mitigation in the project's OPR
document for ongoing inclusion in project discussions, including those
discussions determining budget and scheduling.
5. Document all concepts, calculations, decisions, and product selections used to
meet established Sustainable Design and Climate Change Mitigation goals and
requirements as outlined in the project specific OPR, in the project's BOD
document.
6. Document the projected annual electric savings (kWh), fossil fuel savings
(MMBtu), GHG emissions reduction (MTeCO2), and annual cost avoidance
result from project implementation in PMWeb to measure progress and inform
future policy revisions.
1.3 Purpose
DASNY seeks proposals for the services of construction site safety. The objective of this procurement is
to establish term contracts with consultants to provide required services for multiple assignments, with a
wide range of clients and facilities, for projects that vary in size, scope, and complexity.
1.4 Key Events and Dates
Event Date
Issuance of RFP 06/08/2026
*Deadline for RFP Questions 06/22/2026 (5:00 PM)
Post Responses to RFP Questions 06/26/2026
Proposal Due Date 07/03/2026 (5:00 PM)
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Notice of Award (not earlier than) 09/15/2026
1.5 Inquiries
All inquiries concerning this RFP or any other aspects of this procurement must be submitted
through email to DownstateRFPcoordinator@dasny.org during the Q&A period identified.
Verbal and telephonic inquiries are prohibited. To provide DASNY sufficient time to reply,
questions must be received no later than 3:00 pm on the Deadline for Questions date. Responses
to questions will be periodically posted to DASNY's website during the Q&A period. A final
record of the questions and associated responses will be posted to DASNY's website,
www.dasny.org on the Post Responses to RFP Questions date. Proposers responding to this RFP
shall be solely responsible for checking the website throughout the RFP process for responses to
questions, and no individualized notices shall be provided.
Section 2 - Engagement Requirements:
2.1 Contract Overview
Specific services that may be authorized by Work Authorizations under this Contract include but are not limited
to:
* Construction Site Surveys and Reports
* Surveys
* Management Reports
* Emergency/Special Inspections
* Additional Safety Services
2.2 Scope of Services
The scope of services to be provided for the contract are included in Appendix "A" of the Attached
Sample Contract.
2.3 Project Engagements
Contracted firms may be engaged on projects based on their area of expertise, project location, and
firm's past performance, among other things. The type and complexity of the services will vary for each
work assignment. Typically, DASNY's clients will identify a project and DASNY and the client will
work together to select a firm from the available listing of firms.
As included in the Sample Contract, clients may include, but are not limited to:
* State University of New York (SUNY)
* City University of New York (CUNY)
* NYC Health and Hospital Corporation (HHC)
* NYC Housing Authority (NYCHA)
* NYS Department of Health (DOH)
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* NYS Office of Addiction Services and Supports (OASAS)
* NYS Office of Court Administration (OCA)
* NYS Office of Mental Health (OMH)
* NYS Office for People With Developmental Disabilities (OPWDD)
* NYC Unified Court System (UCS)
Upon reviewing the list of available firms, DASNY may solicit project specific proposals. After
DASNY, the client, and the selected firm concur on the scope, schedule, and fee of the services to be
provided, a project specific Work Authorization will be issued to the firm to provide the services as
agreed upon. A Sample Work Authorization is attached to this RFP for reference.
Services will be requested and contracted on an as needed basis and the type and value of each
assignment will vary. Selection does not guarantee work or that future assignments will be awarded.
DASNY reserves the right to terminate the empaneled list early.
It is DASNY's intent to select and contract with multiple firms Statewide from this solicitation. Firms
can propose services based on the following regions: Downstate, Upstate, Western, and/or Statewide.
However, the final number of firms selected will be at DASNY's sole discretion based on the review of
the proposals received.
2.4 Term of Engagement
The term of the contract shall be four (4) years with an automatic two (2) year extension provided
neither party gives written notice of non-renewal. Services extending beyond the contract expiration date
are expected to continue to move forward until completion as long as services were authorized under an
original work authorization prior to contract expiration.
2.5 Qualifications
Firms responding to this RFP shall meet the qualifications listed below:
* Key staff must have a minimum of ten (10) years of loss control and safety consulting
experience specific to construction site safety
* Key staff must have a strong knowledge of OSHA, NYC Department of Buildings, and
industry construction safety standards
* Key staff must, on an as-needed basis, be able to provide the services of technical
specialists (ACGIH-certified industrial hygienists, ergonomists, and other specialized
consultants) and provide consulting and technical services to address hazards, project
conditions, and questions related to same.
* Firms must be able to provide electronic survey reports within three (3) business days of
the site visit.
* Firms must be able to track and sort survey results in order to provide periodic trending
reports to upper management and DASNY's clients.
* Firms must have access to software and other supplies required to produce training
materials, including booklets and other presentation materials
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Section 3 - Content of Technical Proposal:
3.1 Information to be Provided by Proposers
The following is a list of required information that must be provided by the proposer. Provide your
response in the same order in which it is requested using numbered side tabs that correspond with each
of the numbered tabs below. Your technical proposal must contain sufficient information to assure
DASNY of its accuracy.
Tab 1. Cover Letter
Include a cover letter with the following items:
a. The name, title, telephone number, and email address of the individual within your firm
who will be DASNY's primary contact concerning this RFP.
b. The name, title, telephone number, and email address of the individual within your firm
who will be DASNY's primary contact throughout the life of the contract, should your
firm be selected.
c. The name, title, telephone number, and email address of the individual within your firm
who is authorized to bind your firm contractually (if different from the individual
identified in response to bullet b), should your firm be selected.
d. The primary contact's name, title, telephone number, and email address for each
subconsultant or subcontractor (if applicable) who will perform work under this contract.
e. The identities of the primary staff proposed to provide services relating to this RFP.
f. A statement to the effect that your firm is willing to perform all services identified in
Section 2.1 above and will abide by the terms of the RFP, including all attachments.
g. A statement that the Proposer understands selection does not guarantee that any services
will be requested from your firm.
h. Using the DASNY Regional Map (attachment), indicate the region(s) your firm is
proposing services within, including office locations. Firms are not required to provide
services statewide to be selected:
a. Downstate - Regions 1-3,
b. Upstate - Regions 4-8,
c. Western - Regions 9-10, and/or
d. Statewide - Regions 1-10.
i. The cover letter must be signed by the individual(s) authorized to bind your firm
contractually. DASNY reserves the right to reject a technical proposal that contains an
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unsigned cover letter. If the proposer is a joint venture, the proposal shall be signed by
the joint venture. Anyone signing the proposal as an agent shall file with it, legal
evidence of his or her authority to execute such proposal.
Tab 2. Firm and Proposed Team
Provide the following information related to your firm and proposed team:
a. An overview of your firm's organization and team makeup including key sub-consultants
and subcontractors (if applicable) and the resumes of partners, principals, associates, and
other key staff proposed to provide services to DASNY.
b. Resumes of sub-consultants' and sub-contractors' (if applicable) key personnel
demonstrating each person's experience and ability to provide services to DASNY.
Tab 3. Project Experience
Demonstrate your firm and proposed team's project experience by providing the following:
a. Provide a description of your firm's experience providing similar services including
recent relevant project experience, to the public and private sector.
b. Five (5) project examples, from within the past 10 years, illustrating the team's
experience providing services for a wide variety of project types.
Project examples must include the following information:
* Official project name and address;
* Summary of the scope of services provided;
* Explanation of challenging, complex, or unique aspects of the projects in relation
to the services provided;
* Identification of team members involved and their role on the project;
* Name and contract information of owner; and
c. A minimum of three (3) additional references excluding DASNY employees with their
name, title, and phone number.
Tab 4. Firm/Team Approach
Describe your firm and team's approach to providing the required services by providing the following:
a. A detailed description of your firm's approach to providing the requested scope of
services.
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Tab 5. Site Safety Report
Proposers must provide a sample safety survey report completed for construction operations, and a
sample report resulting from accident investigation, focused on safety/loss control services appliable to
construction operations.
Tab 6. M/WBE and SDVOB Utilization
REDACTED
Tab 7. Firm Diversity
It is the goal of DASNY to utilize qualified vendors that have a demonstrated history of hiring,
training, developing, promoting and retaining minority and women staff.
Please disclose information regarding the diversity within your firm by providing the following:
a. A narrative explaining the Proposer's approach and commitment to diversity within the work
environment and an overview of the Proposer's current programs in diversity/inclusion.
b. A completed Diversity Questionnaire included in this RFP as an attachment. This
questionnaire elicits information about each responding firm to verify that its work
environment demonstrates a strong commitment to diversity.
c. By responding to this RFP, each firm acknowledges that:
* The Firm will submit their equal employment opportunity policy statement to DASNY.
* The Firm will not discriminate against any employee or applicant for employment
because of race, creed, color, sex, religion, national origin, military status, sexual
orientation, age, disability, genetic disposition or carrier status, domestic violence victim
status, or marital status, will undertake or continue existing programs of affirmative
action to ensure that minority group members and women are afforded equal employment
opportunities without discrimination, and will make and document its conscienti
* ous and active efforts to employ and utilize minority group members and women in its
work force on contracts with DASNY.
* The Firm will state in all solicitations or advertisements for employees that, in the
performance of this Contract, all qualified applicants will be afforded equal employment
opportunities without discrimination because of race, creed, color, sex, religion, national
origin, military status, sexual orientation, age, disability, genetic disposition or carrier
status, domestic violence victim status, or marital status.
DASNY is committed to diversity and equal employment opportunities among its contractors and
consultants. This procurement is conducted in accordance with Article 15-A and 17-B of the Executive
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