Patrol Vehicle Graphics

Location:	North Carolina
Posted:	Feb 4, 2026
Due:	Feb 18, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	25 - Vehicular Equipment Components 62 - Lighting Fixtures and Lamps N - Installation of Equipment
Solicitation No:	IF26156
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID

PATROL VEHICLE GRAPHICS

Winston-Salem Police Department

Bids Will Be Opened

10:00 a.m., February 18, 2026

SUITE 324, CITY HALL BUILDING

101 NORTH MAIN STREET

WINSTON-SALEM, NORTH CAROLINA

Patrol Vehicle Graphics to be furnished to the City of Winston-Salem Police Department will be

received by the City/County Purchasing Department in Suite 324, City Hall Building, 101 North Main

Street, Winston-Salem, NC until 10:00 a.m., February 18, 2026, at which time they will be publicly

opened and read.

Instructions for submitting bids and complete specifications may be obtained during regular office hours,

Monday – Friday, 8:00 a.m. to 5:00 p.m. at the same location, or by contacting TaWanna Gates via email

tawannag@cityofws.org or phone 336-747-6938. The City reserves the right to reject any or all

proposals.

IF26156

PATROL VEHICLE GRAPHCS

Page 1 of 10

Notice to Bidders

It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may not

participate in any manner in the bidding, awarding, or administering of contracts in which they, or a

member of their immediate family, their business partner, or any organization in which they serve as an

officer, director, trustee, or employee, have a financial interest.

The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)

and all rules and regulations promulgated thereunder. By submitting a bid, the successful bidder agrees

to indemnify the City from and against all claims, suits, damages, costs, losses, and expenses in any

manner arising out of, or connected with, the failure of the Company, its subcontractors, agents,

successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules and

regulations promulgated thereunder.

All bids must be firm and not subject to increase, unless specified within the provisions of this Invitation

for Bid (IFB) and mutually agreed upon by the City and the proposer. No special inducements will be

considered that are not a part of the original bidding document.

City Rights and Options

The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this IFB at any time

• To cancel this IFB with or without the substitution of another IFB

• To take any action affecting this IFB, this IFB process, or the equipment subject to this IFB that

would be in the best interests of the City

• To issue additional requests for information

Public Records

Any material submitted in response to this IFB will become a “public record” once the bidder’s

document(s) is opened and the bidder is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must

claim any applicable exemptions to disclosure provided by law in their response to this IFB. Bidders

must identify materials to be protected and must state the reasons why such exclusion from public

disclosure is necessary and legal. The City reserves the right to make all final determination(s) of the

applicability of North Carolina General Statutes § 132-1.2, Confidential Information.

Familiarity with Laws and Ordinances

The submission of a bid on the product requested herein shall be considered as a representation that the

bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which affect

those engaged or employed in the provision of such services, or equipment used in the provision of such

services, or which in any way affects the conduct of the provision of such services; and no plea of

misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any

provisions in the IFB documents that are contrary to or inconsistent with any law, ordinance, or

regulation, it shall be reported to the City in writing without delay.

The bidder agrees that in carrying out this contract, compliance will be maintained with all applicable

federal, state, and local laws, specifically including, without limitations, the Occupational Safety and

Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act. The bidder certifies

that the bid is made in good faith and without collusion with any person bidding on this contract or with

any officer or employee of the City of Winston-Salem.

The undersigned further agrees, in connection with the performance of this contract, not to discriminate

against any employee or applicant for employment because of race, religion, color, gender, age,

handicap, political affiliation or national origin.

IF26156

PATROL VEHICLE GRAPHCS

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Ethics Policy / Code of Conduct

The City of Winston-Salem has established guidelines for ethical standards of conduct for City

representatives and to provide guidance in determining what conduct is appropriate in particular cases.

City representatives should maintain high standards of personal integrity, truthfulness, honesty, and

fairness in carrying out public duties; avoid any improprieties in their roles as public servants including

the appearance of impropriety; and never use their position or power for improper personal gain. In

establishing an ethics policy, the City of Winston-Salem desires to protect the public against decisions

that are affected by undue influence, conflicts of interest, or any other violation of these policies as well

as promote and strengthen the confidence of the public in their governing body. For a complete review

the

City

Policy

click

the

following

link.

http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids

Equal Employment Opportunity / ADA

The Contractor shall not discriminate against any employee or applicant for employment because of

race, creed, color, religion, national origin, political affiliation, gender, age or disability. The contractor

shall comply with all applicable laws and regulations regarding the American with Disabilities Act

(www.ADA.gov) as amended from time to time and all rules and regulations promulgated thereunder

and other laws and regulations pertaining to equal employment. The Contractor hereby agrees to

indemnify the Owner from and against all claims, suits, damages, costs, losses and expenses in any

manner arising out of or connected with the failure of the contractor, its subcontractors, agents,

successors, assigns, officers or employees to comply with the provisions of the ADA or rules and

regulations promulgated thereunder. The Contractor agrees to act affirmatively in its employment and

promotion practices, and in the general treatment of its employees.

Stimulation of the Local Economy

In an effort to stimulate the local economy, foster development and promote efficiency in the provision

of city services and the completion of various city projects, the City of Winston-Salem has undertaken

an initiative to strongly encourage all parties contracting with the City of Winston-Salem to evaluate

their internal operations and hiring practices and, where appropriate, to initiate efforts to stimulate the

local economy by hiring applicants and contractors from the Winston-Salem/Forsyth County Area and

by utilizing minority and women contractors and service providers. Such efforts to stimulate the local

economy may be accomplished by posting job vacancies with the North Carolina Employment Security

Commission, the Piedmont Triad Regional Council of Governments, and the Winston-Salem Urban

League; and utilizing the State of North Carolina Office for Historically Underutilized Business database

(https://www.ips.state.nc.us/IPS/vendor/SearchVendor.aspxt=hobtain) or other local resources such as

the City of Winston-Salem M/WBE Program to identify Winston-Salem/Forsyth County based

contractors and subcontractors. Stimulation of the local economy requires a collaborative effort of both

the public and private sector. The city is committed to taking reasonable steps to achieve said goal.

Iran Divestment Act

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of persons

engaging in business activities in Iran, prepared pursuant to NCGS § G.S. 147-86.58, nor will

Contractor utilize on this agreement any subcontractor on such list. This list, along with additional

information about the Iran Divestment Act, is available on the Treasurer’s Office site:

https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-Act-

Resources.aspx.

IF26156

PATROL VEHICLE GRAPHCS

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Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies

engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this

agreement any subcontractor on said list.”

Nondiscrimination Ordinance

As a condition of entering into this contact, the Contractor represents and warrants that it will fully

comply with the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled “Policy

of Nondiscrimination” of the Winston-Salem City Code. As part of such compliance, the Contractor

shall not discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender

identity, gender expression, pregnancy, veteran status, disability, age, marital status, familial status,

protected hairstyle, political affiliation or national origin in the screening of applicants, the hiring and

treatment of its employees, the provision of the goods and/or services set forth herein, or the solicitation,

selection, hiring, or treatment of its subcontractors, vendors or suppliers, (hereinafter collectively

“subcontractors”), if any, in connection with this contract or the contract solicitation process if

applicable, nor shall the Contractor retaliate against any person or entity for reporting instances of such

discrimination. The Contractor shall enact employment policies consistent with this obligation to refrain

from such discrimination and shall provide evidence of such to the City within 90 calendar days of the

first receipt of City funds. The Contractor shall provide equal opportunity for subcontractors to

participate in all of its subcontracting and supply opportunities, if any, under this contract, provided that

nothing contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects of

marketplace discrimination that has occurred or is occurring in the marketplace. The Contractor

understands and agrees that a violation of this clause shall be considered a material breach of this contract

and may result in termination of this contract, disqualification of the Contractor from participating in

future City contracts pursuant to Winston-Salem City Code Section 2-3 or other sanctions. Furthermore,

as a condition of entering into this contract, the Contractor agrees to: (a) promptly provide to the City

in a format specified by the City all information and documentation that may be requested by the City

from time to time regarding the screening of applicants, the hiring and treatment of its employees

particularly if City funds were used in connection with hiring and compensation process, and the

solicitation, selection, treatment and payment of subcontractors, if any, in connection with this

Agreement; and (b) if requested, provide to the City within sixty days after the request a truthful and

complete list of the names of all subcontractors that the Grantee has used under this contract, including

the total dollar amount paid by the Contractor on each subcontract or supply contract. The Contractor

further agrees to fully cooperate in any investigation conducted by the City pursuant to the City’s

Nondiscrimination Policy, to provide any documents, relevant to such investigation, that are requested

by the City. The Contractor agrees to provide to the City from time to time on the City’s request,

payment affidavits detailing the amounts paid by the Contractor to subcontractors and suppliers in

connection with this contract within a certain period of time. Such affidavits shall be in the format

specified by the City from time to time. Nothing in this contract shall negate or diminish the requirements

of the City’s MWBE program. Nothing in this contract shall infringe upon any rights afforded to the

Contractor by state or federal law.

IF26156

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SPECIAL TERMS AND CONDITIONS

DETAILED SPECIFICATIONS: Detailed specifications are included with this bid request. Bids to

be submitted in accordance with the specifications and these Special Terms and Conditions, both

of which require doing all that is necessary, proper, or incidental to the furnishing of what is

identified herein. All things not expressly stated in the specifications or Special Terms and

Conditions but involved in carrying them out must be included in bidder’s proposal as though

they were specifically stated.

NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to Bidders, special

terms and conditions specific to this Invitation for Bids, the specifications, and General Contract

Terms and Conditions. The City of Winston-Salem objects to and will not evaluate or consider

any additional terms and conditions submitted with a bidder response. This applies to any

response appearing in or attached to the document as part of the bidder’s response. DO NOT

ATTACH ANY ADDITIONAL TERMS AND CONDITIONS. By execution and delivery of a

proposal, the bidder agrees that any additional terms and conditions, whether submitted

purposely or inadvertently, shall have no force or effect. It shall be the bidder’s responsibility to

read this entire document, review all enclosures and attachments, and comply with all

requirements specified herein.

The bidder is cautioned that the requirements of this bid can be altered only by written addendum

and that verbal communications from whatever source are of no effect.

EXCEPTIONS TO SPECIFICATIONS:

In the event that clarifications or changes to bid specifications are necessary, changes will be

made by written addendum. In all cases specifications must be as requested, and where brand

names are used, consider the term "or equal" to follow. Such references are not intended to be

restrictive and comparable products of other manufacturers will be considered. However,

written approval for any proposed substitution or change in specifications must be obtained

by bidder prior to the close of bids.

Any request for an approved equal, change in specification or protest of specifications must be

fully supported, when requested with technical data, test results, or other pertinent information

and evidence that the substitute offered is equal to, or better than, the specification requirement.

The bidder shall not construe this paragraph as inviting deviation or implying that any deviation

will be acceptable.

Bidder’s failure to request exceptions to specifications or approved equals as stated above will

be interpreted as the bidders’ intent to comply fully with the requirements as written. Conditional

or qualified bids shall be subject to rejection in whole or in part.

The City of Winston-Salem reserves the right to postpone bid openings for its own convenience.

GENERAL REQUIREMENTS: Specifications shall be as requested and the manufacturer's latest

listed and published stock model, or models which meet all the applicable requirements of these

specifications.

BIDDERS SUBMITTALS(as requested): Bidder must furnish all information requested herein

including descriptive literature, when requested and/or complete specifications covering what is

being offered. Reference to literature submitted with a previous bid will not satisfy this

provision. Bids which do not comply with these requirements will be subject to rejection. All

documents submitted should bear the name of the bidder.

IF26156

PATROL VEHICLE GRAPHCS

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	IF26156
Bid Title:	Patrol Vehicle Graphics
Category:	Informal Bids
Status:	Open