RFP - 2026 COMPREHENSIVE WATER DISTRIBUTION SYSTEM AUDIT & METER MANAGEMENT ANALYSIS

GLORIA ORDONEZ, CTCD, CTCM

SENIOR BUYER

GORDONEZ@MCALLEN.NET

NOTICE TO RESPONDENTS

Solicitation Type and Name : Request for Proposals for the Comprehensive Water Distribution System Audit & Meter Management Analysis.

Solicitation Number : 02-26-S26-378

Description: The City of McAllen is seeking proposals for the evaluation of the efficiency and accuracy of water meter systems, assess the distribution infrastructure, and is to provide recommendations for improvements for operational reliability, and reporting of findings with actionable recommendations.

Proposal Submittal Deadline: Proposals addressed to Mr. Marco A. Vega, P.E., General Manager, McAllen Public Utility, will be received until Friday, February 27, 2026, at 4:00 p.m., Central Standard Time (CST ). All proposals are only to be submitted electronically through the City of McAllen’s bidding portal: https://mcallen.procureware.com , on or before the aforementioned date and time. Original, hard copy, and/or late proposals shall not be accepted.

Pre-Submittal Conference : City of McAllen, City Hall, Conference Room 2A, 1300 Houston Ave., McAllen, TX 78501 on Wednesday, February 18, 2026, at 2:00 p.m., CST . Pre-Submittal Conference is also available through virtual Zoom Meeting at: https://us06web.zoom.us/j/88182442197?pwd=OtPkfMWZtDu7ecCMi7C6aDYcvVv9DT.1 . Call in number: +1 346 248 7799 US (Houston); Meeting ID: 8 881 8244 2197; Passcode: 273772. All prospective respondents are encouraged to be in attendance. All prospective respondents are encouraged to be in attendance.

To view this solicitation and submit a proposal, you must first register in the City’s bidding portal at https://mcallen.procureware.com . Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.

A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five thousand dollars ($5,000) shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the respondent will enter into a contract with the City of McAllen. The Respondent’s bid security shall be submitted before the above-mentioned electronic proposal deadline date and time. Failure to submit the bid security shall be grounds for disqualification.

Potential respondents are asked to post their questions on our bidding portal under the tab labeled “Clarifications” under the relative project number .

The City of McAllen reserves the right to refuse and reject any or all proposals and to waive any or all formalities or technicalities, or to accept the proposal considered the best value to the City, and to hold the proposals for a period of ninety ( 90 ) calendar days without taking action .

Applicable Product Categories : 91897 Utilities: Gas, Water, Electric Consulting; 92623 Auditing Services, Environmental; 96891 Water Supply Analysis, Infrastructure Analysis, Water Quality Analysis, and Long Term Planning; 96892 Water Supply Plant Operating and Monitoring System Services (Including Water Resources Development and Water Quality Management Services)

CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT