South Road 68 Pavement Preservation RFQ

Public Works Department - Engineering
525 N Third Avenue
Pasco, WA 99301
Phone 509.544.4135
REQUEST FOR QUALIFICATIONS
Engineering Services for
South Road 68 Pavement Preservation
Fed. Aid No. NHPP-3515(011)
Project No. 26710
RESPONSE DUE: Thursday, August 20, 2026, at 11:00AM
July 2026

CITY OF PASCO, WASHINGTON
#26710 - South Road 68 Pavement Preservation RFQ
TABLE OF CONTENTS
1 INFORMATION AND INSTRUCTIONS ..............................................................................................................3
1.1 INVITATION TO PROPOSE .......................................................................................................................3
1.2 INTENT OF THE CITY ...............................................................................................................................5
1.3 QUESTIONS ...............................................................................................................................................5
1.4 SUBMISSION PROCEDURES ...................................................................................................................5
1.5 LATE SUBMITTALS AND MODIFICATIONS .............................................................................................5
1.6 WITHDRAWAL OF SUBMITTALS .............................................................................................................5
1.7 NON-MANDATORY SITE VISIT ................................................................................................................5
1.8 CONDITIONS AFFECTING THE WORK ...................................................................................................6
1.9 RFQ CONTENTS .......................................................................................................................................6
1.10 CITY REPRESENTATIVES ........................................................................................................................6
1.11 FORMAT OF SUBMITTALS .......................................................................................................................6
1.12 BASIS FOR SELECTION ...........................................................................................................................7
1.13 WSDOT LOCAL AGENCY A&E PROFESSIONAL SERVICES NEGOTIATED HOURLY RATE
CONSULTANT AGREEMENT ...............................................................................................................................7
2 SCOPE OF WORK .............................................................................................................................................8
2.1 BACKGROUND ..........................................................................................................................................8
2.2 PURPOSE ..................................................................................................................................................9
2.3 SCOPE OF WORK .....................................................................................................................................9
2.4 PROJECT SCHEDULE ........................................................................................................................... 10
2.5 CITY RESPONSIBILITIES....................................................................................................................... 10
3 SELECTION CRITERIA ................................................................................................................................... 10
3.1 SUBMITTAL REQUIREMENTS .............................................................................................................. 10
3.2 CONSULTANT QUALIFICATIONS ......................................................................................................... 12
3.3 INTERVIEW PROCESS .......................................................................................................................... 12
APPENDIX A: WSDOT LOCAL AGENCY A&E PROFESSIONAL SERVICES NEGOTIATED HOURLY RATE
CONSULTANT AGREEMENT
Page 2 of 12

CITY OF PASCO, WASHINGTON
#26710 - South Road 68 Pavement Preservation RFQ
1 INFORMATION AND INSTRUCTIONS
1.1 INVITATION TO PROPOSE
The City of Pasco (City), Washington, (City) of Public Works - CIP Engineering is soliciting a Statement of
Qualifications (SOQ) from qualified Consultants registered in the State of Washington to provide professional
engineering services for the design of the South Road 68 Pavement Preservation (Federal Aid No. NHPP-
3515(011)) funded through the 2025 National Highway System (NHS) Asset Management Program.
The project has a Federal Small Business Enterprise (FSBE) goal of 0%. It does have a ten percent (10%)
voluntary Small Business Enterprise (SBE) goal. Continuous outreach to include FSBE and SBE firms is required.
If FSBE and SBE firms are used a Commercial Useful Functions (CUF) review on firms is expected and reporting
of payments in the DMCS system is required.
The selected Consultant will be tasked with the Right-of-way (ROW), topographic and ROW survey, and
geotechnical analysis of the South Road 68 Pavement Preservation project.
Responses shall be submitted electronically. One electronic copy, including attachments, shall be transmitted to
Brooklynn Jefferson at jeffersonb@pasco-wa.gov. Email Subject shall be: #26710 - South Road 68 Pavement
Preservation - SOQ with a maximum size of 20MB. The due date is Thursday, August 20, 2026, no later than
11:00am PDT.
Technical questions regarding the scope of this project should be put in writing and directed to both City
Representatives listed in Section 1.10 below, no less than three (3) working days prior to the time that submittals
are due.
There is no pre-proposal meeting for this project. Applicants are free to visit the site themselves in preparation for
the SOQ, City staff will not be available for the potential site visit.
The City of Pasco, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42
U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and
fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of
race, color, or national origin in consideration for an award.
Projects funded wholly or in part by Federal appropriations must comply with Code of Federal Regulations; 24
CFR 570.502, 24 CFR 85.36, 2 CFR 200. All federally-funded projects will be held to federal Equal Employment
Opportunity (EEO) requirements. The City of Pasco is an equal opportunity and affirmative action employer.
Small, minority, and women-owned businesses are encouraged to submit bids. The City of Pasco in accordance
with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made
available in an alternate format by e-mailing Brooklynn Jefferson at jeffersonb@pasco-wa.gov or calling (509)
202-4793.
Those submitting Firms determined to be best qualified to undertake the services required under this RFQ may be
invited to an interview (with the possibility of making a presentation) to the City's selection committee.
The City reserves the right to reject any and all responses and to waive technicalities or irregularities, and after
careful consideration of all submissions and factors involved make the award to best serve the interests of the
City of Pasco.
Para mas informacion o para solicitar un interprete, favor de comunicarse con Ryan Mahaffey al 509-905-
2609 o mahaffeyr@pasco-wa.gov.
Page 3 of 12

CITY OF PASCO, WASHINGTON
#26710 - South Road 68 Pavement Preservation RFQ
City of Pasco, Washington
____________________________________________
Prepared by Vincent Malong, EIT - Engineer II
____________________________________________
Reviewed by Brooklynn Jefferson, - Project Coordinator I
____________________________________________
Approved by Andrey Avetisyan, PE - Engineering Manager
Page 4 of 12

CITY OF PASCO, WASHINGTON
#26710 - South Road 68 Pavement Preservation RFQ
1.2 INTENT OF THE CITY
The objective of this RFQ is to provide sufficient information to enable qualified Consultants to submit a single,
written SOQ. The Consultant's SOQ shall demonstrate their recent and relative engineering experience in the ROW
acquisition, topographic and ROW survey, and geotechnical analysis of said improvement projects. As part of the
project team, the selected Consultant is expected to work closely with City Engineering and Operations staff, sub-
consultants, and affected property owners to successfully complete the projects.
This RFQ is not a contractual offer, nor is it a commitment to purchase services. Contents of this RFQ and the
Consultant's submittal will be used as the basis to determine final contractual obligations. It is understood that this
RFQ and the successful Consultant's submittal may be attached or included by reference, in part or in whole, to
any agreement regarding the services included in this RFQ between the City and said Consultant.
1.3 QUESTIONS
Any explanation desired by a submitting Consultant regarding the meaning or interpretation of the RFQ, or any part
thereof, must be submitted in writing (via e-mail) and directed to both City Representatives listed in Section 1.10,
no less than three (3) working days prior to the time that submittals are due.
Any interpretation made will be in the form of an addendum to the RFQ, issued by the City and will be posted to the
City Website - http://www.pascowa.gov/Bids.aspx. It is the sole responsibility of the Consultant to obtain any RFQ
updates or addenda. Please include "South Road 68 Pavement Preservation - RFQ" in the subject line for all
emails and correspondence related to this project.
1.4 SUBMISSION PROCEDURES
For consideration, Consultants shall submit an electronic copy of their SOQ. Failure to provide the submittal in the
appropriate manner will result in disqualification. Hard-copy or fax submittals are not permitted and will not be
accepted. One (1) electronic copy, including attachments, shall be transmitted to Brooklynn Jefferson at
jeffersonb@pasco-wa.gov. Receipt time of submittal will be considered the time-stamp of the incoming email
created automatically by the City's email server. Consultants are encouraged to submit the SOQ's with adequate
time for the email to be processed by the City's email server, with a maximum size of 20MB.
Email Subject shall be:
#26710 - Design for South Road 68 Pavement Preservation - SOQ Submission
Due Date:
Thursday, August 20, 2026, no later than 11:00AM PDT.
1.5 LATE SUBMITTALS AND MODIFICATIONS
Submittals and modifications thereof received after the stated time of closing will not be considered. The City is not
responsible for late deliveries. In accordance with the Due Date from Section 1.4 of this RFQ, the time of closing
will be determined per the Pacific Time Clock at http://www.time.gov/.
1.6 WITHDRAWAL OF SUBMITTALS
Submittals may be withdrawn by written request up to one (1) hour after the stated time of closing, as mentioned
above. Determination of the one-hour grace period shall be calculated based on the same reference as identified
in Section 1.5.
1.7 NON-MANDATORY SITE VISIT
There will be no scheduled site visit. Applicants are welcome to visit the site themselves. Do not expect City staff
to be available to participate for this site visit.
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CITY OF PASCO, WASHINGTON
#26710 - South Road 68 Pavement Preservation RFQ
1.8 CONDITIONS AFFECTING THE WORK
Before submitting a Statement of Qualifications, each submitting Consultant is advised to:
1) Examine this RFQ document thoroughly.
2) Ensure familiarity with federal, state, and local laws, ordinances, rules, and regulations that may - in any
manner - affect the cost, progress, or performance of the work.
3) Review and be familiar with this project.
4) Study and carefully correlate said Consultant's observations with the RFQ response.
Failure to do so will not relieve any Consultant from any contractual obligations of the work described herein.
1.9 RFQ CONTENTS
There are twelve (12) pages in this RFQ, including the cover sheet, table of contents, and body, excluding
appendices. Each is sequentially numbered at the bottom right corner of the page (Page xx of 12). Appendices
each retain their own independent numbering system. It is the responsibility of the submitting Consultant to ensure
that all pages are included. If any pages are missing, the Consultant should immediately request a copy of the
missing page(s) by emailing the request to the City Representatives listed in Section 1.10. Please write "Design
for South Road 68 Pavement Preservation - RFQ" in the subject line. It is the responsibility of the Consultant to
procure missing pages; submittals based on incomplete information will not be granted exception for any faults
deriving thereof.
1.10 CITY REPRESENTATIVES
Vincent Malong, EIT - Engineer II
City of Pasco
525 N 3rd Avenue
Pasco, WA 99301
malongv@pasco-wa.gov
Brooklynn Jefferson - Project Coordinator I
City of Pasco
525 N 3rd Avenue
Pasco, WA 99301
jeffersonb@pasco-wa.gov
1.11 FORMAT OF SUBMITTALS
To assist in the evaluation process, submittals shall conform to the following:
1) The submittal shall be limited to a maximum of twelve (12) pages.
2) All pages will be counted towards the page total, except for the front cover, back cover, tab pages, staff
resumes (each not to exceed two ((2)) pages in length), references, and the cover letter. The cover letter
shall be limited to a maximum of one (1) double-sided page.
3) All pages shall be 812" x 11".
4) Font shall be "Arial" no smaller than "10 point". The body of this RFQ is written in "Arial 10-point" as
example.
5) Margins on all edges should be a minimum of 0.75-inches.
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CITY OF PASCO, WASHINGTON
#26710 - South Road 68 Pavement Preservation RFQ
1.12 BASIS FOR SELECTION
A. GENERAL
The selection will be based on the Consultant's demonstrated experience and qualifications from similar projects
within the last five (5) years. For the purposes of this RFQ, similar projects shall mean capital improvement projects
that involved the design and installation of overlay projects. The Consultant shall demonstrate the ability to:
providing ROW, survey, and geotechnical services for overlay projects, and provide all associated supporting
investigations, analyses, and documentation needed to enable a contractor to successfully bid on and build said
improvements.
B. SELECTION COMMITTEE
The Selection Committee will be made up of City selected individuals and may include the City Representatives
listed in Section 1.10 of this RFQ.
C. EVALUATION PROCESS
The Selection Committee will review the SOQ submittal and evaluate all responses received based on the criteria
provided herein. The City intends to select the Consultant who represents the most highly qualified team to the City
and begin the negotiation and award process based on the evaluated scores. Submittals will be scored based on
Evaluation Criteria from Section 3.1 of this RFQ. The City reserves the right to make a selection based solely on
the information contained in the written submittal.
The City further reserves the right to either interview selected Consultants or request additional information to help
in determining the most highly qualified Consultant. Should the City elect to conduct an interview for shortlisted
candidates, interviews will be evaluated per criteria from Section 3.3 of this RFQ. The City may make a selection
based on any combination of written or interview evaluations.
Selection of The Committee's selection shall be final. The selected Consultant shall be notified in writing by the
City, and no other method shall be considered to be an official notification of selection by the City.
The City reserves the right to reject any or all of the submittals. If the City elects to select one of the submitting
Consultants, the City will have the right to negotiate with said submitting Consultant over the final terms and
conditions of the contract in the best interest of the City. The primary objective of the negotiations is to maximize
the City's ability to obtain the best value, based on the requirements and evaluations relating to this RFQ. If an
agreement cannot be reached, the negotiations will be terminated and similar negotiations will occur with the
second-ranked submitting Consultant.
1.13 WSDOT LOCAL AGENCY A&E PROFESSIONAL SERVICES NEGOTIATED HOURLY RATE
CONSULTANT AGREEMENT
The successful Consultant will be required to sign the WSDOT Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreement of which is enclosed to this RFQ in Appendix A. Details regarding
the needed information are provided in the instructions and include updates of the Consultant's audited or approved
overhead rates. Failure to supply this information by either the prime Consultant or any of their A&E Sub-
Consultants, shall cause the Agency to withhold payment until the required information is received and the overhead
rate for the billing purposes is approved. Write "#26710 - SOUTH ROAD 68 PAVEMENT PRESERVATION - RFQ"
in the subject line for all e-mails and correspondence related to the project. All submitting Consultants are directed
to carefully review the WSDOT Local Agency A&E Professional Services Negotiated Hourly Rate Consultant
Agreement before preparing their submittal, as the successful Consultant will not be able to modify the wording of
the Agreement. The successful Consultant's refusal to sign the WSDOT Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreement will render their submission nonresponsive, all dialogues will be
immediately terminated, and negotiations will begin with the second ranked submitting Consultant.
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CITY OF PASCO, WASHINGTON
#26710 - South Road 68 Pavement Preservation RFQ
2 SCOPE OF WORK
2.1 BACKGROUND
South Road 68 between Court Street and On/Off I-182 Ramp is a principal arterial connecting residential to the I-
182 and commercial north of the freeway.
City through a 2024 pavement rating study found different degrees of deterioration throughout Road 68. The road
currently has extensive longitudinal cracking with some transverse cracking located throughout. In addition, the
road contains several isolated areas of alligator cracking and spalling which will be addressed as part of this
project. Overall, the scanning data indicated a moderate structural rating with a condition rating that varied from
"poor" to "satisfactory" with a total lane miles and overall PCI of 3.12 Lane miles and PCI of 59.5. Based on this
study the suggested rehabilitation option for this PCI rating is "Non-structural overlay, cape seal)".
The South Road 68 Pavement Preservation plans to overlay 1.51-miles of Road 68. Work includes pavement
repair, mill and overlay, and curb ramp upgrades (as needed).
The project is funded through the 2023 National Highway System (NHS) Asset Management program.
Support for South Road 68 Pavement Preservation from WSDOT Local Programs was obtained during the grant
application process.
Page 8 of 12

CITY OF PASCO, WASHINGTON
#26710 - South Road 68 Pavement Preservation RFQ
2.2 PURPOSE
This RFQ is issued for the purpose of soliciting qualified Consultants to perform Engineering Design Services for
the City's #26710 - South Road 68 Pavement Preservation project. Work will include, but not limited to, the
services requested in Section 2.3. Consultants must be able to demonstrate experience in providing these
services to a public agency. The selected Consultant shall be responsible for performing all tasks necessary to
complete the work that will help deliver bid documents while ensuring they are in accordance with all regulatory
agency guidelines and standards, including all efforts described within this RFQ. The Engineering Services
contract will ensure a successful, timely, and on-budget completion of the project. The selected Consultant shall
be responsible for performing all tasks necessary to complete the work as described herein.
2.3 SCOPE OF WORK
GENERAL
The City is looking for Qualified architectural and engineering professionals to provide services for ROW acquisition,
topographic and ROW survey, and geotechnical analysis.
LEVEL OF SERVICE
The following task items are included in this section to aid the Consultant in identifying the level of service required
for this contract. The following lists are not all-inclusive. The scope of work may include, but is not limited to:
A. Project Management & Administration
* Provide appropriately qualified staff in support of this project and administration of said
resources to ensure timely advancement of the project
* Create, monitor, and update project design schedule
* Prepare and provide monthly invoices with progress reports and budget summaries
* Provide coordination with City representatives to ensure goals, intent, and complete project
understanding
B. Design Services
* Conduct site visits, review drawings and other available documentation, gather field data,
perform design surveys, etc., as needed, to support the analyses and preliminary design
phases for the proposed improvements (conception through 30% phase)
* Development of Civil3D file encompassing topographic survey.
* Development of Civil3D file encompassing existing ROW survey.
* Geotechnical analysis including but not limited to: boring to verify existing pavement depth.
Report to make geotechnical recommendations as needed.
C. Right-Of-Way Services
* Prepare Project Funding Estimate (PFE)
* Prepare ROW plans and legal descriptions.
* Provide services to acquire ROW as required.
* Assist with preparation of ROW certification documentation.
D. Bidding and Award Support
* Assist in answering prospective bidder questions as needed.
E. Construction Management Services
* Assist in answering contractor questions as needed.
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CITY OF PASCO, WASHINGTON
#26710 - South Road 68 Pavement Preservation RFQ
2.4 PROJECT SCHEDULE
It is anticipated that services will be provided through 2026 and 2027. It is the City's intention to have the project
construction funds obligated before August 31, 2027. See below for a summary of an estimated project schedule:
Milestones Dates
RFQ Due Date 8/20/2026
Begin PE 9/2026
Environmental Documents Approved 11/2026
Right-of-Way Approved 5/2027
CN Obligation 8/2027
Estimated Contract Ad 9/2027
Project Completion 12/31/2028*
*2025 NHS Funding requirement that Construction must be completed as a single contract and authorized by
August 31, 2027.
2.5 CITY RESPONSIBILITIES
The City anticipates moving forward with design and subsequent phases of the project with no delay after consultant
selection.
City staff will lead the in-house design developing the Plans, Specification, and Estimate, developing the
environmental permits, leading the answering questions related to bidding, construction management and
inspection, reviewing material submittals and answering RFIs.
Applicants are expected to provide a list to the city of the parcels that require a title report. City will request title
reports.
3 SELECTION CRITERIA
3.1 SUBMITTAL REQUIREMENTS
At a minimum, the following items shall be included in the Statement of Qualifications (SOQ) submittal. The
Selection Committee will perform a review of submitted SOQs based on the point distribution provided in this
section.
After the due date, submittals received by the City will be provided to the Selection Committee for evaluation. Each
submittal will be reviewed by the Selection Committee and scored based upon requirements set forth in this Section.
Those requirements, and the scoring below, establish the evaluation criteria herein.
1) Project Team Experience & Qualifications
A. Proposed Staff, Qualifications (25 Points Possible)
* In a narrative, identify the proposed staff member(s) for these services (include working titles,
degrees, certificates, and licenses) that are expected to work on this project over the duration
of the contract period. Describe the roles and responsibility of each team member (if more than
one and why each member is critical to the success of the overall contract. Describe the
individual's experience and capacity for providing the services being requested in this RFQ.
Identify key members by name, position, discipline, and firm, as well as key back up personnel.
Key back up personnel shall be provided for all staff in the organizational chart.
* Resume of Consultant's key individual(s) and back up personnel are to be included as an
appendix. Resume length shall not exceed two (2) pages per team member. DO NOT submit
resumes of employees who will not actively work on this project. Note that changing key
personnel after the contract has been awarded will be subject to the review and approval of the
City. On each key individual's resume, provide a list of projects providing ROW, survey, and
geotechnical services for overlay projects in the last five (5) years by this individual, and a
Page 10 of 12