Parking Lot Seal Coating and Pavement Striping Service

PARKING LOT SEAL COATING AND
PAVEMENT STRIPING SERVICE
Bid Number: RFP-2026-FO-118
REQUEST FOR PROPOSALS
ISSUED BY: Josh Sonnenberg, Director of Facilities and Operations
facilities@chesterfieldtwp.org
SUBMIT BIDS TO: Charter Township of Chesterfield
Cindy Berry, Clerk
47275 Sugarbush Chesterfield, Mi 48047 (586) 949-0400

NOTICE OFFER TO RECEIVE BID FOR THE CHARTER TOWNSHIP OF CHESTERFIELD
PARKING LOT SEAL COATING AND PAVEMENT STRIPING SERVICE
Bid Number: RFP-2026-FO-118
OVERVIEW
The Charter Township of Chesterfield's Facilities & Operations Department is soliciting qualified bids for
PARKING LOT SEAL COATING AND PAVEMENT STRIPING SERVICE at Chesterfield Township:
* Municipal Office located at 47275 Sugarbush Road, Chesterfield MI 48047
* Police Department located at 46525 Continental Drive, Chesterfield MI 48047
The Contractor shall provide all labor, equipment, materials, traffic control, and supervision necessary to
clean, seal coat, and restripe entire parking lots and perform in accordance with all stated intents,
specifications and stipulations contained or referenced herein. In addition, the Contractor shall furnish
all labor, equipment, supplies, and services required to maintain the property in a safe an attractive
condition throughout the contract period.
Before submitting a bid, each bidder shall have the opportunity to thoroughly examine the properties
and fully understand the conditions that may affect the work proposed. Contractors are encouraged to
inspect the site prior to bidding. Failure to inspect the sites in no way relieves the successful contractor
from the necessity of furnishing materials or performing any labor necessary for the satisfactory
completion of the work.
Please contact Josh Sonnenberg, Director of Facilities and Operations, via email:
facilities@chesterfieldtwp.org with any questions.
1. SUBMISSION AND RECEIPT OF BIDS
Sealed bids will be received by the Charter Township of Chesterfield at the office of the Township Clerk,
47275 Sugarbush Road, Chesterfield, Michigan, 48047 until 10:00 a.m. local time Tuesday August 18,
2026. The bids will be publicly opened and read aloud immediately following the 10:00 a.m. deadline.
Bids to receive consideration shall be received prior to the specified deadline time. NO LATE BIDS WILL
BE ACCEPTED. Bids are considered received when in the possession of the Chesterfield Township Clerk's
Office. Bids must be sealed when submitted. All amounts must be entered into the format on
'Addendum A'. Bids must be typewritten or printed in ink and legibly prepared. Bids having erasures or
corrections thereon may be rejected unless explained or initialed by bidder. Bids shall be mailed or
delivered to the Township Clerk's Office before the stated deadline. Digital copies (i.e. email, thumb
drive) will be deemed supplemental to the mailed bid packet.
2. ADDITIONAL BID INFORMATION
Unless otherwise specified, the Township reserves the right to accept any item in the bids. Bidders may

submit on any item or group of items, provided however, that the unit prices are shown as required. It is
the vendor's responsibility to acquire knowledge of any change, modifications or additions to the bid
documents. Any vendor who submits a bid and later claims it had no knowledge of any change,
modifications or additions made by the Charter Township of Chesterfield to the bid specifications, shall
be bound by the bid, including any changes, modifications or additions made by the Charter Township of
Chesterfield to the bid specifications, and that vendor fails to accept the bid award, the Charter
Township of Chesterfield may pursue costs and expenses to re-bid the item from that vendor.
The Charter Township of Chesterfield officially distributes bid documents from the Township Clerk's
Office upon request or through the BidNet website. Only those vendors who obtain bid documents
from the Township Clerk's Office or through the BidNet website are guaranteed access to receive
addendum information, if such information is issued that is not in the original bid documents. Each
change or addendum issued in relation to this bid will be on file in the Township Clerk's Office. It shall be
the bidder's responsibility to make inquiry as to the changes or addenda issued, unless the addendum is
contained in the original bid documents.
3. SPECIFICATIONS
The bidder, if awarded the contract, will be required to furnish the particular item(s) referred to in the
specifications and pricing addendums, including but not limited to: clean pavement, apply two coats of
commercial-grade sealer, restripe all existing stalls, ADA markings, arrows, stop bars, crosswalks, fire
lanes as applicable, protect adjacent improvements, provide traffic control, and perform final cleanup.
The Charter Township of Chesterfield reserves the right to determine if equipment/product or service
being bid is equal to the specified equipment/product or service requested.
4. ALTERNATE BIDS
Bidders are cautioned that any alternate bid, unless requested by the Township, or any changes,
insertions, or omissions to the terms and conditions, specifications, or any other requirements of this
bid, may be considered non-responsive and in the opinion of the Township, may result in rejection of the
bid.
5. PRICING
Prices shall be stated in units of quantity specified in the bid document. In case of a discrepancy in
computing the amount of the bid, the unit price bid will govern. Completely fill out Addendum A
Municipal Office and Addendum B Police Department, and return with bid package.
6. QUANTITIES
All quantities stated, unless indicated otherwise, are estimates and the Township reserves the right to
increase or decrease the quantity at the unit price bid as best fits it need. In addition, the Township
reserves the right to make future purchases at the unit price submitted for all Township departments,
including the Public Safety Department.
7. HOURS OF OPERATION
Work may be performed after regular business hours, including evenings and weekends. All work
schedules must be coordinated with and approved by the Township before work begins.

8. TAXES, TERMS AND CONDITIONS
The Charter Township of Chesterfield is exempt from Federal Excise, State Sales Tax and Personal
Property Tax. The Township's tax I.D. number is 38-6006891.
9. AWARD
The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation,
will be most advantageous to the Township, with price and other factors considered. The Charter
Township of Chesterfield reserves the right to accept any bid, to reject any or all bids, or waive
irregularities in any bid in the best interest of the Township. Bidders may submit bids on any item or
groups of items provided unit prices are clearly shown and a notation is made on the bid document
clearly indicating bidder's intent. Township reserves right to award contract on both locations to a single
or multiple bidders.
10. WITHDRAWALS OF BIDS
Bids may be withdrawn in person by a bidder, or authorized representative, provided their identity is
made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the stated bid
deadline. No bid may be withdrawn for at least 90 days after bid opening. In case of error by the bidder
in making up a bid, the Township may, by discretion, reject such a bid upon presentation of a letter by
the bidder which sets forth the error, the cause thereof and sufficient evidence to substantiate the claim.
11. DEFAULT CONDITIONS
In case of default by the contractor, the Charter Township of Chesterfield may procure the articles or
services from other sources and hold the bidder responsible for any excess cost occasioned thereby. In
case of error by the bidder relating to a Contract, the Township may, by discretion upon presentation of
a written explanation by the bidder substantiating the error, reject the Contract and award to the next
qualified bidder. Such error may be subject to default conditions.
12. INFRINGEMENTS AND INDEMNIFICATIONS
The bidder, if awarded a contract, agrees to protect, defend and save the Township and herein, its
officials, employees, departments, and agents, harmless against; any demand for payment for the use of
any patented material, process, or device that may enter into the manufacture, construction, or from a
part of the work covered by either order or contract; and from suits or a charge of every nature and
description brought against it for, or on account of, any injuries or damages received or sustained by the
parties by or from any of the facts of the contractor, the contractor's employees, or agents; from all
liability claims, demands, judgments and expenses to persons or property occasioned, wholly, or in part,
by the acts or omissions of the bidder, contractor, agents or employee.
13. BONDING
Bonding is not required for this contract.
14. INSURANCE (REQUIRED FOR WORK ON OR WITHIN TOWNSHIP PROPER/FACILITIES)
* Worker's Compensations and Related Coverages
o State: Statutory
o Applicable (e.g. Longshoreman's): Statutory
o Employer's Liability
Max Limit Each Accident \Max Limit Policy Limit \Max Limit Each Employee

* Contractor's General Liability
o General Aggregate: $1,000,000
o Products - Completed Operations Aggregate: $1,000,000
o Personal and Advertising Injury: $1,000,000
o Each Occurrence (Bodily Injury and Property Damage): $1,000,000
o Property Damage liability insurance will provide Explosion, Collapse, and Underground
coverages where applicable
o Excess or Umbrella Liability:
General Aggregate: $2,000,000 | Each Occurrence: $2,000,000
o Fire Damage: $50,000 | Medical Payments: $5,000
* Automobile Liability:
o Combined Single Limit: $1,000,000
* Contractual Liability
o Bodily Injury:
Each Accident: $1,000,000 | Annual Aggregate: $1,000,000
o Property Damage
Each Accident: $1,000,000 | Annual Aggregate: $1,000,000
* Owner's and Contractor's Protective Liability Insurance Policy shall include as additional insured
all persons/entities listed below
o Charter Township of Chesterfield
* Owner's and Contractor's Protective Liability
o General Aggregate: $2,000,000 | Each Occurrence: $1,000,000
o Combined Single Limit: $1,000,000
15. GENERAL INFORMATION
All invoices shall be sent to: accountspayable@chesterfieldtwp.org
Chesterfield Township | Attn: Accounts Payable | 47275 Sugarbush Road | Chesterfield, MI 48047
16. FIRM PRICE GUARANTEE
Price will cover the cost of the scope of the project and will not be subject to increase unless otherwise
noted and agreed upon.
17. WARRANTY
Please state your warranty:
18. REFERENCES (Provide three)
Company Contact Person Phone #
1.
2.
3.

19. CONTRACT TERMINATION
The Township reserves the right, upon thirty (30) days written notice, to terminate this contract for
failure of vendor to comply with terms and conditions set forth herein. Nonperformance on the part of
the vendor shall constitute breach of contract and shall nullify any and all contractual obligations
between the seller and the purchaser.
20. APPROVAL ACCEPTANCE/ACCEPTANCE OF SPECIFICATIONS
The undersigned herein submits this proposal and agrees to enter into an agreement, if awarded the
contract, with the Charter Township of Chesterfield in accordance with the contract documents.
NAME OF BIDDER
BUSINESS ADDRESS OF BIDDER
BUSINESS TELEPHONE NUMBER OF BIDDER
AUTHORIZED SIGNATURE
TITLE OF SIGNER
DATE OF SIGNATURE
EMAIL
Internal Use:
_____ Warranty filled out (#17)
Initial
________ References listed (#18)
Initial
________ Approval Acceptance and Specifications Completed (#20)
Initial
________ Addendum A: Municipal Office Bid Sheet is attached and complete
Initial
________ Addendum B: Police Department Bid Sheet is attached and complete
Initial