RFP Forest Park Parking Lot Repavings

REQUEST FOR PROPOSALS
And
INSTRUCTIONS
RFP 26-002
City of Forest Park
Parking Lot Repavings
The City of Forest Park, a municipal corporation, has three parking lots that are in a state
of disrepair. The Municipal Building lot, Central Park lot and Kemper Meadow Park lot are
all scheduled to be resurfaced.
The City of Forest Park invites qualified firms to submit proposals for the grinding and
repaving of the three listed lots. Proposals shall be submitted in accordance with the
Documents and Requirements as set forth in this formal "Request for Proposals." The
Contract that will result from this "Request for Proposals" will include what is indicated in
Section 4 "Scope of Work" of this RFP.
Attached to this RFP are the listed Instructions for Bidders/Offerors. All potential bidders
must thoroughly review and certify their understanding of the Instructions and this RFP
process.

City of Forest Park
GENERAL INSTRUCTIONS TO BIDDERS/OFFERORS
For the purposes of this Document, the terms "Bid" and Proposal" have the same
meaning, and the terms "Bidder, Offeror, Contractor, Vendor" are intended to mean the
company or firm who is the respondent Bidder for this RFP.
* The following instructions are to be considered an integral part of this proposal.
Unless otherwise requested, three (3) complete copies of the written proposal
need be submitted. The person signing the bid/proposal form must initial any
changes or corrections made to this proposal.
* No proposal may be withdrawn or modified in any way after the bid/proposal-
opening deadline. Quotes must remain valid for ninety (90) days after the
quote date. Quotes submitted with a less than ninety (90) day validity will be
found non-responsive and will not be considered.
* All bids/proposals must be a final cost.
* Bids/Proposals will be received no later than 11:00 AM EST, September 18,
2026 at the City of Forest Park 1201 W. Kemper Road Forest Park, Ohio 45240
at which time they will be opened and publicly read aloud. Bids/proposals
received after the above date and time, or in any other location other than the
City of Forest Park City Hall as noted above will not be considered.
* A Request for Proposal packet may be obtained from the City of Forest Park
1201 W. Kemper Road Forest Park, Ohio 45240 or from www.forestpark.org.
* A site visit can be coordinated as necessary with the Public Works Director.
* If descriptive literature is attached to the bid/proposal, bidder's name must appear
on all sheets.
* A cover letter must be attached in the form of a standard business letter
containing the Contractor's name, address and telephone number and must be
signed with an original signature, in ink, by an individual authorized to legally bind
the Contractor. The letter must contain the following information:
o A statement describing the Contractor's legal structure (e.g. corporation,
partnership) and providing federal tax identification number and principle
place of business.
o A statement that the person signing the quote certifies that he or she is the
person in the Contractor's organization who has actual authority to make
decisions as to matters relating to this RFP and to bind the Contractor.
o A statement that the quote meets the minimum qualifications set forth in
this RFP and accepts all requirements and terms and conditions contained in
this RFP.
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City of Forest Park
o A statement that the Contractor does not discriminate in its employment
practice with regard to race, color, age, religion, sex, veteran status, sexual
preference, national origin, or disability
o A statement that no attempt has been made or will be made by the
Contractor to induce any other person or firm to submit or not submit a quote.
o A statement that indicates whether the Contractor or any of its agents has a
possible conflict of interest with any city employee involved in the RFP and
any ensuing Contract(s) or any other conflict of interest and, if so, an
explanation of the conflict must be given.
* Communication: If there is any question whatsoever regarding any portion of
the instructions or specifications, it shall be the bidder's responsibility to seek
clarification immediately from the City of Forest Park No later than close of
business on September 14, 2026 unless otherwise stated in the
documents.
All questions shall be submitted in writing or via e-mail to the attention of Scott
Falkowski at sfalkowski@forestpark.org. If mailed, the address is as follows: City of
Forest Park ATTN: RFP 23-002, 1201 W. Kemper Road, Forest Park, OH 45240.
Answer(s) to all questions will be answered after the deadline for questions has
expired, and posted to the City's web site, if applicable and feasible.
It shall be the bidder's responsibility to check the City's website (www.forestpark.org)
for any and all addendums or modifications.
Under no circumstances should respondents contact City personnel or officials outside
of the opportunity provided herein.
* Proprietary Information: Any information contained in the RFP response that is
proprietary must be clearly designated. Marking of the entire response as
proprietary will neither be accepted nor honored. The City cannot guarantee that
all such material noted remains proprietary, particularly if it becomes a significant
consideration in contract award. Information will be kept confidential only to the
extent allowed by Public Records Laws of Ohio.
* Any variation from the specifications must be clearly stated by the bidder in
writing and submitted with his/her proposal.
The apparent silence of any specifications or any supplement specifications to
*
any details or the omission of a detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail,
and that only materials of first quality and correct type, size and design are to be
used. All workmanship is to be of first quality. All interpretations of this
specification shall be made upon the basis of this statement.
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City of Forest Park
* The following bid shall be awarded to one bidder based on the specifications as
provided for in Section 12.09 of the Charter of Forest Park so the City can
determine the "lowest and best proposal". An award may be made to one vendor
for the total bid or individual vendors for each site. Unit prices and extensions will
be verified and total checked. Unit price extension and net total must be shown.
Unit price shall prevail unless otherwise stated in the proposal.
* The City of Forest Park reserves the right to accept, reject or waive any
irregularities in the proposal and/or any and all bids received for the work
contemplated herein and to accept or reject any or all proposals and/or bids. The
proposal and/or bids will be compared on the basis of the total cost of the project
and the award will be made to the lowest and best bidder (or bidders), provided
the proposal and/or bid is reasonable and is in the best interest of the City
(owner) to accept.
* In determining the lowest and best bid, the City (owner), in its sole discretion,
may consider factors, including but not limited to:
a) Work history and experience
b) Conduct and performance on previous contracts
c) Management skills
d) Ability to execute the contract properly
e) Customer satisfaction
f) Work on comparable projects
g) Capacity to complete the work timely
h) Financial stability and facilities
i) Compliance with federal, state, and local laws, rules, and regulations
(including but not limited to the Prevailing Wage Laws, Occupational
Safety and Health Act, and the State of Ohio's Equal Employment
Opportunity Commission requirements, as may be applicable).
j) Location in Forest Park
k) Economic inclusion with women- or minority-owned businesses
l) Workforce inclusion with residents of Forest Park
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City of Forest Park
* The City desires delivery of the material or services specified at the earliest
possible time after the date of award. An unreasonable delivery proposal may be
cause for disqualifying a bid. Each bidder shall state a definite time and avoid
using terms such as "ASAP" or "approximately so many days".
* Insurance: The Contractor will maintain the following insurance from insurer(s)
rated A- or better by A.M. Best in amounts sufficient to protect the Contractor and
Owner from claims under Workers Compensation Acts and any other claims for
property damage and/or bodily injury, including death, which may arise from the
performance of the Work under this Subcontract, whether the Work is performed
by the Subcontractor, its subcontractor, or anyone directly or indirectly employed
by either of them.
Limits of coverage to be as follows:
(a) Workers' Compensation Statutory
Employers Liability/Ohio Stop Gap $ 1,000,000
(b) Commercial General Liability:
Bodily injury/property damage per occurrence $ 1,000,000
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
(c ) Commercial Automobile Liability:
Combined Single Limit (including Owned, $ 1,000,000
Hired, and Non-Owned Autos)
(d) Excess/Umbrella Liability (over Employer's Liability, $ 1,000,000
General Liability, and Auto)
Liability policy requirements. The General Liability policy must be written on the
current edition of ISO form CG 00 01 or equivalent. The policy shall have no
modifications limiting coverage for contractual liability, damage to work
performed by subcontractors, residential construction, earth movement,
explosion, collapse, or underground damage. The policy shall be endorsed to
provide that the General Aggregate Limit applies separately to each of the
insured Contractor's projects. The Owner (including its officers, directors and
employees) shall be named as Additional Insured on the General Liability policy
on ISO form CG 20 10 11 85 or its equivalent, affording coverage to Additional
Insured(s) for claims arising out of both ongoing and completed operations.
Owner shall also receive coverage as an additional insured Contractor's Auto
Liability policy. Contractor's policies shall be primary insurance as respects
Owner, and any other insurance policy that Owner may have in effect shall be
deemed excess and not contributory. The General Liability policy affording
coverage to Owner as Additional Insured must be maintained for three (3) years
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City of Forest Park
after completion of the project. If any of the Work is performed by
subcontractors, Contractor shall be responsible for ensuring subcontractors
comply with these insurance requirements, and extend coverage to both
Contractor and Owner as additionally insured.
Installation Floater. Contractor shall purchase and maintain an Installation
Floater, covering loss or damage to materials and/or equipment suffered during
the course of the Work. This insurance shall include the interests of the Owner,
Contractor and any Subcontractors. The policy shall be written on special form
and shall cover all materials specified for the job, whether onsite, offsite or in
transit.
The Contractor will submit to the Owner certificates of insurance (including a
certificate of compliance from the Ohio Bureau of Workers' Compensation for
Ohio subcontractors) certifying that the insurance policies required by this
agreement are in force and shall be maintained for the duration of the Project.
Contractor shall also provide copies of additional insured endorsement(s) as
required herein. Full copies of policies shall be provided upon Owner's request.
Certificates shall reflect Owner's status as an additional insured and shall provide
that Owner is to be provided thirty (30) days advance written notice in the case of
cancellation or nonrenewal of the required policies (10 days if cancelled due to
nonpayment of premium).
Until said certificate of insurance is properly executed and delivered to the City,
the Contractor shall not move its equipment or laborers onto the premises or
begin performance of the work specified under an awarded agreement. If the
Contractor fails to provide the required insurance, the City of Forest Park shall
have the right to disqualify the Contractor. Proof of insurance should be
included in the submitted bid documents.
* References: Contractor must provide three (3) references of customers with
successful implementations of similar size and scope with work performed within
the past five (5) years. Please include name, address, contact and phone
number. If sub-contractors or business partners will be used in conjunction with
the installation or maintenance of this project, please provide references as
stipulated above. References should be included in bid documents
* Inspection: It is understood within this agreement that any problems such as
equipment failure, unspecified maintenance, lack of performance and any other
conditions outlined in the scope of service not performed by the Contractor will
be under immediate review by the City of Forest Park.
* License and Permits: It shall be the responsibility of the successful bidder to
obtain all licenses and permits required to perform this service at no additional
cost to the City of Forest Park.
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City of Forest Park
* Timeline: Provide an estimated, standard timeline for installation,
implementation and creative design services. Timeline should be included in
bid documents.
* Configuration and Pricing: Bidder must itemize all charges for individually
identifiable components of the proposed system, including all associated
installation, programming and training if applicable. Bidder must include charges
for all components required to connect any applicable applications.
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City of Forest Park
Certification:
The undersigned on the Bid Proposal certifies that the Instructions to Bidder has
been carefully examined, is thoroughly familiar with the terms and specifications
applicable to and made part of this Request for Proposal, and understands and is
capable of meeting the provisions within to the quality, type and grade of work
requested. The undersigned further certifies the prices shown in the schedule of
items contained within the Proposal/Bid are in accordance with the conditions, terms
and specifications of the proposal and that any exception taken thereto may
disqualify the bid.
Signature Date
Print Name Title
Email Address Phone
Company Name
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City of Forest Park
City of Forest Park Request for Proposals RFP 26-002
Advertised as: Parking Lot Repavings
Release Date: August 25, 2026 Closing Date: September 15, 2026
The City of Forest Park, a municipal corporation, has three parking lots that are in a state
of disrepair. The Municipal Building lot, Central Park lot and Kemper Meadow Park lot are
all scheduled to be resurfaced.
1. General Information
1.1. The City of Forest Park invites qualified firms to submit proposals for the grinding and
repaving of three Municipal Parking Lots. Proposals shall be submitted in accordance
with the Documents and Requirements as set forth in this formal "Request for
Proposals." The Contract that will result from this "Request for Proposals" will include
what is indicated in Section 4 "Scope of Work" of this RFP.
1.2. A City Review and Selection Committee will evaluate the proposals submitted.
1.3. During evaluation, the City Review and Selection Committee reserves the right, where it
may serve the City's best interest, to request additional information or clarification
from the Offeror, or to allow corrections of errors or omissions. Oral interviews may be
conducted by the City Review and Selection Committee for the Contractors who submit
a Proposal and were short listed.
1.4. Submission of a proposal indicates acceptance by the Offeror of the conditions
contained in this Request for Proposals, unless clearly and specifically noted in the
proposal submitted and confirmed in the resultant contract between the City of Forest
Park and the Contractor selected.
1.5. There is no expressed or implied intent or obligation for the City of Forest Park to
reimburse responding firms for any expenses incurred in preparing proposals, as well
as, travel expenses during interviews in response to this Request for Proposals.
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City of Forest Park
1.6. The City of Forest Park shall reserve the right to terminate any agreement resultant from
this solicitation and subsequent action for cause but not limited to inadequacy of
performance.
2. Contact Person/Communication
2.1. Until the receipt and opening of proposals, the proposers' principal contact with the City
of Forest Park will be as listed below. All questions are to be submitted in writing and
potential Bidders will receive copies of all questions and answers except for the
questions that are considered proprietary. Questions will only be received through
September 14, 2026
Scott Falkowski, Public Works Director
City of Forest Park
1201 W. Kemper Road
Forest Park, Ohio 45240
937-595-5200
Email: sfalkowski@forestpark.org
2.2. All contacts and communication regarding the proposal should be with the above named
individual only. Bidders contacting other City Staff or Officials may be disqualified for
doing so.
3. Background Information
3.1. The City of Forest Park, a municipal corporation, has three parking lots that are in a
state of disrepair. The Municipal Building lot, Central Park lot and Kemper Meadow Park
lot are all scheduled to be resurfaced.
4. Scope of Work
4.1. The following is a list of provisions and requirements falling under the expected Scope of
Work:
a. Remove one and a half inches of the existing asphalt surface
b. Repave lot with one and a half inches of asphalt, paint pavement markings and
delineate ADA spaces.
c. Three new speed humps shall be installed along Central Park Lot.
5. RFP Requirements:
5.1. Submitting RFP Proposal packages:
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