REQUEST FOR QUALIFICATIONS (RFQ 2026-04) CITY OF PALATKA PLATT DREW RECLAMATION FACILITY HEADWORKS

REQUEST FOR QUALIFICATIONS (RFQ 2026-04)
CITY OF PALATKA
PLATT DREW RECLAMATION FACILITY
HEADWORKS REHABILITATION PROJECT
COMMERCE AGREEMENT NO. MS008
I. NOTICE TO RESPONDENTS
The City of Palatka, FL (the "City"), requests Statements of Qualifications
from qualified Florida-licensed engineering firms to provide professional
engineering, environmental review support, permitting, bidding,
construction-phase services, and closeout support for the City's Platt Drew
Reclamation Facility Headworks Rehabilitation Project (the "Project").
This procurement is governed by:
Fla. Stat. 287.055 (Consultants' Competitive Negotiation Act);
2 C.F.R. 200.318-200.327;
24 C.F.R. pt. 58;
Commerce Agreement No. MS008 and its attachments;
Applicable City procurement policies and procedures; and
All other applicable federal, state, and local laws, rules, and
regulations.
No price or fee information shall be included in the Statement of
Qualifications, and price shall not be evaluated in the initial ranking.
Compensation will be negotiated only with the highest-ranked qualified firm
a(cid:462)er selection.

The selected Consultant shall provide services from pre-design through
design, environmental compliance support, permitting, bidding support,
construction-phase services, commissioning, closeout, and grant-related
technical support, as further described in this RFQ and the resulting
professional services agreement.
The Consultant shall not submit a final technical solution in response to this
RFQ. The final technical solution will be developed a(cid:462)er award, during the
pre-design phase, following contract execution, site investigation, document
review, and coordination with City staff.
II. PROJECT BACKGROUND
The City's wastewater treatment facility, the Platt Drew Reclamation Facility,
is a critical public utility that serves City residents and businesses and
supports public health, environmental protection, and disaster resilience. It
is located at 3010 Browns Landing Road Palatka, FL 32177.
The City has received CDBG-DR funding under Commerce Agreement No.
MS008 to rehabilitate and upgrade the facility's headworks and construct a
new, higher-capacity influent channel with associated screening and grit
removal improvements.
The Project is intended to replace obsolete and storm-damaged equipment
and improve the Facility's ability to manage wet-weather flows and storm-
related inflow conditions. The work will strengthen system resilience, protect
public health, and support long-term wastewater operations citywide.
The City seeks a single prime consultant team that can coordinate all
required professional disciplines through in-house staff and committed
subconsultants, including environmental review support, so that the City is
not required to separately procure core project disciplines during
performance of the Work.
The Project is funded solely by the grant amount identified in Commerce
Agreement No. MS008, subject to the terms and conditions of that
agreement, the applicable federal and state requirements, and the
availability of funds.

III. PROJECT OBJECTIVES
The objectives of this procurement are to obtain a qualified Consultant team
that will:
1. Develop a complete and coordinated engineering solution for the
headworks rehabilitation Project;
2. Provide dedicated environmental review support through a qualified
environmental professional;
3. Coordinate all required disciplines through a single prime consultant
and committed subconsultants;
4. Produce permit-ready, bid-ready, and constructible design
documents;
5. Keep the Project aligned with the approved grant budget and
schedule;
6. Support procurement, construction administration, commissioning,
and closeout; and
7. Perform the Work in compliance with applicable federal, state, local,
and grant requirements.
IV. SCOPE OF SERVICES
The Consultant shall provide a complete, integrated professional services
team for the Project from pre-design through final closeout. The Consultant
shall be the single point of responsibility for all work performed by its
employees and subconsultants.
The Consultant may satisfy the required disciplines through in-house staff
and/or committed subconsultants; however, the Respondent must identify
all required disciplines in its submittal. The City will not separately procure
missing core disciplines on behalf of the Consultant.
The minimum scope of services shall include the following.
A. Pre-Design and Due Diligence
The Consultant shall:
1. Review available records, as-builts, permit files, plant operating
data, maintenance logs, inflow and infiltration information,
prior studies, and other available Project information.

2. Conduct site investigations and field verification necessary to
confirm existing conditions at the Platt Drew Reclamation
Facility.
3. Evaluate existing headworks performance, hydraulic capacity,
storm resilience, operational deficiencies, equipment condition,
maintainability, and constructability.
4. Review existing control and monitoring systems and identify
required upgrades, integration points, licensing issues,
communications needs, cybersecurity considerations, and
operator interface requirements.
5. Prepare preliminary project alternatives and a recommended
basis-of-design approach.
6. Coordinate with City staff and other stakeholders as needed.
B. Basis of Design / Final Technical Solution
Following award and completion of due diligence, the Consultant
shall:
1. Develop the final technical solution for the Project.
2. Prepare the basis-of-design narrative, design criteria,
recommended process flow, and project assumptions.
3. Present the basis-of-design package to City staff for review and
comment before advancing to final design.
4. Respond in writing to City comments and revise the basis-of-
design documents as necessary.
5. Include operations and maintenance considerations,
constructability, long-term replacement needs, commissioning,
and startup/cutover sequencing in the final technical solution.
C. Design Services
The Consultant shall:
1. Prepare preliminary, intermediate, and final design documents.
2. Prepare signed and sealed plans, specifications, technical
reports, opinions of probable construction cost, and bid
documents.

3. Provide phased design submittals at 25%, 50%, 75%, 90%, and
100% completion, unless otherwise approved by the City.
4. Include civil, structural, mechanical, electrical, instrumentation
and controls, process, survey, geotechnical, and environmental
disciplines as needed.
5. Provide design meetings, design review comment logs, and plan
revisions through final design.
6. Develop maintainability, startup, commissioning, spare parts,
and operations documentation sufficient for City operations
staff to understand the new work.
7. Design the Project consistent with the Design-to-Budget
Requirement stated below.
D. Environmental Review and Regulatory Compliance Services
The Consultant shall provide a dedicated environmental professional
with demonstrated experience supporting CDBG-DR or similarly
federally funded projects subject to 24 C.F.R. part 58. The
environmental professional shall provide technical support to the
City's Environmental Review Record but the City remains the
Responsible Entity and shall make all final environmental
determinations, certifications, and fund release decisions.
The Consultant shall provide the following environmental
deliverables and support, item by item:
1. Confirm the Project definition, maximum anticipated scope,
and all Project components to be included in the environmental
review.
2. Prepare an environmental review matrix or compliance
checklist identifying applicable environmental authorities,
including whether each authority is applicable, not applicable,
or requires further review.
3. Collect and organize source documentation and base data,
including maps, aerials, GIS data, flood data, wetland data,
historic resource data, species data, and other relevant
documents suitable for the Environmental Review Record.

4. Conduct site reconnaissance and photo documentation, and
identify visible environmental constraints, sensitive resources,
and mitigation needs.
5. Evaluate floodplain, wetland, and related screening issues and
prepare supporting documentation and mapping.
6. Screen for historic and archaeological resource concerns,
prepare consultation materials, and coordinate with SHPO,
THPO, or other parties if applicable.
7. Screen for threatened, endangered, and sensitive species issues
and prepare agency coordination materials if necessary.
8. Evaluate other applicable environmental authorities, including
contamination, noise, air quality, airport hazards,
environmental justice, and related issues, as applicable to the
Project.
9. Prepare dra(cid:462) public notice materials, support publication and
posting, track notice dates, and retain proofs of publication and
comment responses.
10. Prepare dra(cid:462) Environmental Review Record narratives,
findings, and exhibits for the applicable level of review,
including Exempt documentation, CEST documentation, or
Environmental Assessment documentation, as directed by the
City and the grant administrator.
11. Prepare mitigation and condition-tracking logs and monitor
completion of required mitigation measures through design
and construction.
12. Review Project changes, value engineering changes, scope
revisions, substitutions, or construction modifications that may
affect environmental compliance, and prepare reevaluation
materials if needed.
13. Assist the City with technical materials needed to support
release of funds and any required Authority to Use Grant Funds
request, and respond to technical comments from
FloridaCommerce.
14. Monitor the Project for any proposed choice-limiting actions
and advise the City in writing if any proposed action could
create environmental compliance risk.

15. Assemble the final environmental file and source
documentation package in a clear, auditable format suitable for
closeout and record retention.
The Consultant shall be familiar with the City's role under 24 C.F.R.
part 58 and shall prepare environmental support materials in a
manner consistent with the City's obligations as Responsible Entity.
E. Permitting and Agency Coordination
The Consultant shall:
1. Identify all permits, approvals, and agency reviews required for
the Project.
2. Prepare, coordinate, submit and track permit applications.
3. Respond to agency comments and revise permit documents as
required.
4. Provide the City copies of all submitted documents and agency
correspondence.
5. Assist the City and its grant administrator with documentation
required for environmental review, release of funds, and
Authority to Use Grant Funds.
F. Bidding / Procurement Support
The Consultant shall:
1. Prepare the final bid package, including plans, specifications,
technical requirements, and bid forms.
2. Assist with advertisement materials, pre-bid conference
materials, bidder questions, and addenda.
3. Attend the pre-bid conference, bid opening, and related
procurement meetings if requested.
4. Review bids for technical responsiveness and provide a
recommendation to the City in a non-voting advisory capacity
only.
5. Assist the City in evaluating alternates, deductive bid items, and
value engineering options necessary to maintain the Project
within budget.

G. Construction-Phase Services
The Consultant shall:
1. Provide construction administration and engineering support
during construction.
2. Review submittals, requests for information, shop drawings,
product data, substitution requests, change order requests,
schedules, and pay applications.
3. Conduct periodic site visits and prepare field reports.
4. Attend progress meetings, substantial completion inspections,
and final completion inspections.
5. Assist with startup, testing, commissioning, cutover, and
acceptance.
6. Support maintenance of Project records and technical
documentation for grant compliance.
7. Verify that the work is operationally compatible with City
systems and that the completed Project functions as intended.
H. Technical Grant Support and Closeout
The Consultant shall:
1. Coordinate technical documentation with the City's grant
administrator and FloridaCommerce as requested.
2. Provide deliverable tracking support and technical input for
reimbursement requests.
3. Assist with progress reporting, monthly status updates, and
closeout documentation.
4. Provide engineer certifications and other technical documents
required for grant closeout.
5. Assist the City with responses to monitoring findings or
technical compliance questions.

I. Scope Limitations
1. The Consultant shall not provide a final technical solution as
part of its Statement of Qualifications. The final technical
solution shall be developed only a(cid:462)er award, contract
execution, and post-award due diligence.
2. The Consultant's scope of services for controls and SCADA shall
include design coordination, interface requirements, and
technical specifications only to the extent necessary for the
Project improvements. SCADA installation, programming, and
field implementation shall be performed by the City's
designated vendor unless the City expressly directs otherwise in
writing.
3. Nothing in this RFQ assigns construction means, methods, or
self-performance obligations to the Consultant.
V. TASK IDENTIFICATION
The Consultant's work shall be organized into the following tasks:
Task 1 - Pre-Design and Due Diligence
Deliverables include but are not limited to:
Existing conditions report
Site visit summary
Record review summary
Preliminary alternatives memorandum
Initial project schedule
Task 2 - Environmental Review and Regulatory Compliance
Deliverables include but are not limited to:
Environmental screening matrix
Base-data/source-document package
Dra(cid:462) environmental narratives and exhibits
Public notice support documents

Mitigation log
Reevaluation materials, if needed
Dra(cid:462) CEST, exemption, or EA support package, as applicable
Task 3 - Basis of Design and Final Technical Solution
Deliverables include but are not limited to:
Basis-of-design narrative
Recommended process flow
Design criteria memorandum
City comment response matrix
Task 4 - Design Documents
Deliverables include but are not limited to:
25%, 50%, 75%, 90%, and 100% design submittals
Construction Plans that include all changes during permitting and/or
bidding
Signed and sealed plans and specifications
Opinion of probable construction cost
Design review response logs
Task 5 - Permitting and Agency Coordination
Deliverables include but are not limited to:
Permit application packages
Agency correspondence log
Permit status tracker
Final permits and approvals
Task 6 - Bidding / Procurement Support
Deliverables include but are not limited to:
Final bid package