NOTICE IS HEREBY GIVEN that the City of Artesia, California (“City”) invites Informal Bids for the Project. The City will accept informal bids via email addressed to the Public Works Department, Attention Ernesto Sanchez, Public Works Manager at
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up to 2:00 p.m. on March 10, 2025.
1. SCOPE OF WORK. The Project includes, without limitation, furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work necessary to satisfactorily establish water flow to the existing irrigation lines, install trees and shrubs and install ground cover at the City of Artesia Historical District Trails.
All work shall be completed within 45 calendar days, not including material procurement, from the date of the Notice to Proceed.
2. CONTRACTOR CONTRACT LICENSE. Bidders must possess the following classification(s) of California Contractors License at the time that the informal bid proposal is submitted and at the time the Contract of Work is awarded: C-27 Landscaping. The bid proposal of a Bidder who does not possess a valid and in good standing Contractors’ License in the classification(s) set forth above will be rejected for non-responsiveness.
3. OBTAINING BID DOCUMENTS. Bidders may obtain free copies of the Plans, Specifications and other Contract Documents by emailing Ernesto Sanchez, Public Works Manager at
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or by calling the Public Works Department at (562) 865-6262.
4. MANDATORY PRE-BID MEETING AND SITE VISIT. A mandatory pre-bid meeting and site visit will be on March 3, 2025 at 10:00 a.m. at the corner of 186
th
Street and Jersey Avenue in the City of Artesia, CA. 90701. Every Bidder is required to attend the pre-bid meeting and project site visit. Failure of a Bidder to attend will render that Bidder’s Bid non-responsive. No allowances for cost adjustments will be made if a Bidder fails to adequately examine the Project site before submitting a Bid.
5. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS. In accordance with Labor Code Sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section 1725.5.
6. PREVAILING WAGE. In accordance with Labor Code Section 1770 et seq., the Project is a “public work.” The successful Bidder (“Contractor”) and any Subcontractors shall pay wages in accordance with the determination of the Director of the Department of Industrial Relations (“DIR”) regarding the prevailing rate of per diem wages. Copies of those rates are on file with the Director of Public Works, and are available to any interested party upon request. The Contractor shall post a copy of the DIR’s determination of the prevailing rate of per diem wages at each job site. This Project is subject to compliance monitoring and enforcement by the DIR.
7. BONDS. Each Bid must be accompanied by a cash deposit, cashier’s check, certified check or Bidder’s Bond issued by a Surety insurer, made payable to the City and in an amount not less than ten percent (10%) of the total Bid submitted. Personal or company checks are not acceptable. Upon Contract award, the Contractor shall provide faithful performance and payment Bonds, each in a sum equal to the Contract Price. Before acceptance of the Project, the Contractor shall submit a warranty or maintenance Bond that is valid for one (1) year from acceptance, in the amount of ten percent (10%) of the Contract Price; in lieu of that Bond, the Contractor may submit proof from the Surety that the performance Bond has been extended for the appropriate duration of time. All Bonds must be issued by a California admitted Surety insurer using the forms set forth in the Contract Documents, or in any other form approved by the City Attorney. Failure to enter into the Contract with the City, including the submission of all required Bonds and insurance coverages, within fifteen (15) Days after the date of the mailing of written notice of contract award to the Bidder, shall subject the Bid security to forfeiture to the extent provided by law.
8. RETENTION SUBSTITUTION. Five percent (5%) of any progress payment will be withheld as retention. In accordance with Public Contract Code Section 22300, and at the request and expense of the Contractor, securities equivalent to the amount withheld may be deposited with the City or with a State or federally chartered bank as escrow agent, which shall then pay such moneys to the Contractor. Upon satisfactory completion of the Project, the securities shall be returned to the Contractor. Alternatively, the Contractor may request that the City make payments of earned retentions directly to an escrow agent at the Contractor’s expense. No such substitutions shall be accepted until all related documents are approved by the City Attorney.
9. BIDDING PROCESS. The City reserves the right to reject any Bid or all Bids, and to waive any irregularities or informalities in any Bid or in the bidding, as deemed to be in its best interest.
Dated this 20
th
day of March, 2025
CITY OF ARTESIA
