Painting Service - Painting TOB Infrastructure

Painting Services - Painting of Town of Breckenridge Infrastructure2025 Request for BidTOWN OF BRECKENRIDGE PUBLIC WORKS

The Town of Breckenridge (Town) is soliciting written bids from qualified parties for the re-painting of Town of Breckenridge Infrastructure.  Infrastructure in need of painting is (4) State Highway 9 signal intersections, and various individual streetlight bases and poles (bid price per streetlight base and pole painted per specification).  To be considered, interested parties shall submit a written bid by the stated deadline, meet the established criteria as described in the instructions below, and represent their intent, proven capability and true commitment.  Information submitted will be subject to verification.  The Town will not supply any of the required paint, tools, materials or equipment.

The painting process must be completed by October 17, 2025 and each type of infrastructure must include the following specifications.

Traffic signals/poles/masts/etc. within (4) intersections along State Highway 9:

• Painting of (4) Signal intersectionsalong State Highway 9, within Town limits (see attached photos)
• Paint is to be: PSX700 high gloss high performance
• Painting process is to cover intersection signal pole base, intersection signal pole, signals, masts, etc.
• Before painting, removal of any non-TOB / CDOT stickers from pole must be completed by bidder
• Before painting proper surface preparation, rust converter/treatment must be performed
• Repair to damage caused by bidder to any fixture/signal, pole, or any other aspect of existing infrastructure is the responsibility of bidder
• All tape or other products used to paint must be removed from before moving on to the next location
• Communication with Town staff to provide project updates must occur at the end of each working day
• All painting must occur without overspray.  Overspray occurring to any private property or other unintended Town property will be the sole responsibility of the contractor to repair to original condition
• When painting the importance of safety for all contracted employees, Town staff, and the traveling public is of the utmost importance to the Town.  A Traffic Control Supervisor must be involved with the creation of this plan and on site at all times when work is being performed.  The traffic control plan must be submitted and approved before work commences on this project.  Once approved by the Town of Breckenridge Engineering department, the traffic control plan must be followed at all times while work is being performed.  See below Traffic Control specifications
• It is a requirement the contractor work overnight when intersection infrastructure along State Highway 9
• Contractor must have and provide proof of a minimum of 5 years of experience working on public works contracts for public entities in the public right of way, specifically projects involving the preparation and submittal of traffic control plans and implementation of traffic control and lane closures on public streets and/or highways
• Contractor must list a minimum of 3 previous contracts completed within the past 3 years of similar scope and meeting or exceeding the size of this project
• Contractor must provide a minimum of 3 letters of reference (or recommendation) from public entities such as cities, towns, counties, DOT's, etc.
• Contractor must be a Pre-Qualified contractor with the Department of Transportation for the State of Colorado at the time the bid is submitted.  Failure to provide proof of Pre-Qualification with your bid shall cause your bid to be deemed non-responsive.

Individual Streetlight Bases and Poles:

• Painting of individualstreetlight bases and poles (total quantity and locations to be determined)within Town limits (see attached photo)
• Paint is to be: PSX700 high gloss high performance
• Painting process is to cover streetlight base and pole.
• Before painting, removal of any non-TOB / CDOT stickers from pole must be completed by bidder
• Before painting proper surface preparation, rust converter/treatment must be performed
• Repair to damage caused by bidder to any fixture, pole, or any other aspect of existing infrastructure is the responsibility of bidder
• All tape or other products used to paint must be removed from before moving on to the next location
• Communication with Town staff to provide project updates must occur at the end of each working day
• All painting must occur without overspray.  Overspray occurring to any private property or other unintended Town property will be the sole responsibility of the contractor to repair to original condition

Traffic Control:

The contractor will be responsible for the complete cost to implement a traffic control plan to safely perform the work on the signal intersections in and around State Highway 9.  Traffic control shall include one lane closure of SH 9 when painting overhead.  Lane closures shall not exceed 500 feet in length.  Lane closures shall only occur Monday through Thursday and during overnight hours.  Lane closures are not to occur on Fridays, holidays, days falling sequentially to holidays, or during identified days of projected heavy traffic and or Town sponsored events.  All lane closure activity by the contractor to complete work must be scheduled in advance and approved by the Town.  Additionally, road closures will be required to cancel on short notice or while work is being performed if in the opinion of the Town, deteriorating weather conditions or heavy traffic volumes are creating unsafe or unsatisfactory driving conditions for the public.

Lane closures shall be closely monitored and actively managed to keep traffic lanes open as work progresses and allows for.  Lane closures must be removed immediately after project activities have finished for the day.  All traffic control devices shall be provided by the contractor as part of this item.  All traffic control and signs shall be in good repair.  All traffic control devices and layout shall conform to the Manual on Uniform Traffic Control Devices (MUTCD).  The Contractor shall submit a Traffic Control Plan to the Town for approval.  Work shall not begin on the Project until the Contractor receives written approval of the Traffic Control Plan from the Town.

The bid shall include the cost of providing a Traffic Control Supervisor (TCS) for each day of construction.  The TCS shall perform traffic control management, inspection, and inspection reports, for each active day of construction.  The bid shall also include, but not limited to: barrels, cones, centerline candlesticks, barricades (Type I, II, and III), fencing, sign panels, sign posts, and sign stands.

Work being performed at other locations (individual streetlight bases and poles) do not require a Traffic Control plan.  It is still a requirement of the contractor to communicate each day with the Town to ensure safe working conditions exist for both the contractor the public. These locations will require the contractor to adequately protect the public while work is being performed with equipment through the use of cones, barricades, and caution tape.

There will be no pre-bid meeting.  Contact Kyle Gilmore, Parks Assistant Manager at Kyle G@townofbreckenridge.com , to set up a meeting or ask questions about this project.  Questions will only be accepted via email .  Following the question submission deadline, a bid addendum will be published to the Town website.

Key Bid Dates/Timelines :

• Bid Posted – 7/21/2025
• Question submission deadline – 7/25/2025 @ 12:00pm
• Bid Addendum to Town website – 7/25/2025 @ 4:30pm
• Bid Submission – 7/29/2025 @ 12:00pm
• Bid Award – 7/29/2025 @ 4:30pm
• Project Completion – 10/17/2025

This Contract or any interest therein, may not be assigned without prior, written consent of the Town Representative.  The Town may request supplemental information or clarification of stated requirements provided up until a final award is made.  The Town reserves the right to reject any and all bids received as a result of this request, to waive formalities, informalities, or irregularities, technical defects or clerical errors in any bid, as the interest of the Town may require.

BID INSTRUCTIONS

Painting Services - Painting of Town of Breckenridge Infrastructure

2025 Request for Bid

TOWN OF BRECKENRIDGE

PUBLIC WORKS

The purpose of the following instructions is to furnish general information to prospective bidders.  These instructions are not intended to limit the bidder but instead provide information as to the basic minimal requirements.  Bidders are encouraged to read the full Request for Bid to ensure that the bid submitted is tailored specifically to meet the expectations of the Town.  The application, together with supplemental narrative, will be used to evaluate bids.

Issuing Office

This request for bid is issued by the Public Works Department, Kyle Gilmore, Parks Assistant Manager, for the Town of Breckenridge.

Submission of Bids

Only electronic bid submittals will be accepted.  All bids must be emailed to:

KyleG@townofbreckenridge.com

Websiteclerk@townofbreckenridge.com

• All bids shall have the email subject of “2025 RFB – Painting of Town Infrastructure” with the contractors name immediately following.
• Emails must have completed bid documents attached to it. Links to other cloud based servers will not be accepted.
• Deadline for submission of bids shall be: 7/29/2025 @ 12:00pm
• All bids shall include a completed application. All bids must be prepared and signed by the bidder(s).Such bids become the property of the Town and will not be returned. Incomplete applications may not be considered for award.
• Any bids received after the time and date established as the deadline for submission shall not be considered. Any bid may be withdrawn prior to the scheduled time for opening of bids.

Bid Expenses

Expense for developing the bid is entirely the responsibility of the bidder and will not be reimbursed in any way by the Town.

Evaluation Criteria

Criteria to be used in reviewing bids for the awarding of the contract will include price and ability to meet or exceed technical requirements as well as based on delivery date.  The Town shall have the right to select the most qualified bidder based upon the evaluation criteria.

Rejection of Bids

The Town reserves the right to reject any and all bids received as a result of this request, to waive formalities, informalities, or irregularities, technical defects or clerical errors in any bid, as the interest of the Town may require.  Award decisions are final.  All bids shall remain firm for thirty (30) calendar days after bid opening.

Bidders are advised that the bids are subject to public disclosure under Colorado Law and will not be treated as confidential. All materials submitted become the property of the Town and may be made public in whole or in part at the discretion of the Town with two notable exceptions. Information marked confidential such as trade secrets and references shall be treated as privileged information and confidential commercial information under the Colorado Open Records Law.

Statement of Public Disclosure

Bidders are advised that the bids are subject to public disclosure under Colorado Law and will not be treated as confidential. All materials submitted become the property of the Town and may be made public in whole or in part at the discretion of the Town with two notable exceptions. Information marked confidential such as trade secrets and references shall be treated as privileged information and confidential commercial information under the Colorado Open Records Law.

Local Preference

Instruction to Bidders for Local Preference

The Town of Breckenridge has established a policy as follows:

“It is the intent and spirit of the Town of Breckenridge, to the greatest extent possible, to keep public dollars spent on construction projects circulating in the community. Therefore, bidding of construction projects will use price, quality, experience, schedule and how money supports local businesses and workforce in the community as the criteria for selecting the contractor.”

Each contractor bidding on this project will provide a proposal with the bidding documents that explains how the project money supports local businesses and workforce in the community. The proposals will be used in combination with the project costs to evaluate which contractor will be awarded the project.  If a schedule and statement of qualifications are required by the bidding documents, then these criteria will also be used in determining which contractor will be awarded the project. The proposal will be made part of the contract and any modifications will be detailed in the contract.

The proposal needs to explain how the money spent on the project will be used to support local businesses and workforce. Examples could be:

• If the prime contractor is local.
• Number of local subcontractors and the percentage of the project that will be paid to local subcontractors.
• Number of local suppliers and the percentage of the project that will be paid to the local suppliers.
• How many local employees will be used on the project either through the prime contractor or subcontractors.
• How will these commitments be verified and what these commitments equate to in project dollars.

Any other information that can be provided in the proposals on how the project dollars support local businesses and workforce allow for more confidence that the proposals meet the Town’s goal.

A bid submitted without a local preference proposal will be considered non-responsive and the bid will not be considered.

APPLICATION

Painting Services - Painting of Town Infrastructure

2025 Request for Bid

TOWN OF BRECKENRIDGE

The Bidder hereby certifies that all statements and all answers to questions herein are true and correct.

Statements must be complete, accurate, and in the form requested.

BIDDER INFORMATION

BID AMOUNT

Bid amount entered MUST be total cost.  No additional fees or costs are allowed outside the cost listed below.

Warranty of paint:

Warranty of work:

All warranty work shall be done at bidder’s expense to include transportation to and from repair facility or complete the repair on site.

**Please provide all other requested qualifications/experience along with this document**

ACKNOWLEDGEMENT

The submittal of this bid is duly authorized official act of the bidder and the undersigned officer of bidder is duly authorized and designated to submit this bid to the Town of Breckenridge, this ______ day of ____________________,

2025.

By Company:  _______________________________________________________________

Signature of Bidder:  _________________________________________________________

Title: __________________________________________ Date:  ______________________

Traffic signals/poles/masts/etc. within (4) intersections along State Highway 9, and individual streetlight base and poles:

Bidders are advised that the bids are subject to public disclosure under Colorado Law and will not be treated as confidential. All materials submitted become the property of the Town and may be made public in whole or in part at the discretion of the Town with two notable exceptions. Information marked confidential such as trade secrets and references shall be treated as privileged information and confidential commercial information under the Colorado Open Records Law.