Request for Proposals - Professional Services - Design, Engineering, and Construction Administration - Coleman Road Sidewalk Project

A REQUEST FOR PROPOSALS
FOR
ENGINEERING SERVICES CONTRACT
City of Paducah
Coleman Road Sidewalk Project
This document constitutes a Request for Proposals for a Professional Services Contract from
qualified individuals and organizations to furnish those services as described herein for the City
of Paducah.
I. PROJECT DESCRIPTION
Owner - City of Paducah
Project Description - Design, engineering, environmental/permitting, right-of-way services,
and construction bid documents to build a sidewalk along the west side
of Coleman Road from the railroad tracks to the Hinkleville Road
intersection.
II. PROJECT INFORMATION
Project Manager Melanie Townsend, PMP, Engineering Project Manager, City of Paducah
Project Funding FY26 Carbon Reduction Funding (FHWA)
Project Length/Area .50 miles
III. PURPOSE AND NEED
The Coleman Road Sidewalk Project connects the multiple hotels in Coleman Crossing with
the State sidewalk on Hinkleville Road (Hwy 60) and provides access to restaurants,
entertainment, and shopping in the Kentucky Oaks Mall area.
IV. SCOPE OF WORK
A qualified firm (KYTC prequalified) will be selected to provide design and engineering
services, including but not limited to the following:
* Perform all necessary agency coordination, including but not limited to KYTC and
FHWA
* Prepare all final design and engineering components, including final construction
plans, and assist in the preparation of bid documents consistent with all Federal and
State requirements
* If required, assist with easement and/or right-of-way acquisition in the coordination of
acquisition services and the timely acquisition of easements and/or right-of-way. This
would include providing preliminary cost estimates and a priority acquisition schedule.
* If required, assist with determination of environmental impacts and necessary
environmental studies and permitting.
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V. METHOD OF DESIGN
The selected Consultant Team shall use the most recent CADD Standards for Highway Plans
Policy to develop the pathway plans.
VI. ENVIRONMENTAL
Required environmental documents will depend on the final design plans and funding source
requirements and may be added by Contract Modification.
VII. PHOTOGRAMMETRIC SERVICES
The selected Consultant Team shall provide mapping, LIDAR data, and conventional surveying
as needed.
VIII. STRUCTURE DESIGN
When the project advances to Final Design, Structure Design Services may be added by Contract
Modification. Prequalification in Structure Design is required to be identified in the Consultant
Team's Response to Announcement.
IX. GEOTECHNICAL SERVICES
Geotechnical services necessary for the completion of Final Design may be added by contract
modification at the appropriate time.
X. TRAFFIC
N/A
XI. UTILITIES
The Consultant Team will be responsible for determining the existing locations of utilities to
determine the feasibility of redesign or utility relocation and cost estimates.
XII. PREQUALIFICATION REQUIREMENTS
To respond to this project the Consultant Team must be prequalified through KYTC in the
following areas by the response due date of this advertisement:
ENGINEERING
* Roadway Design
* Construction
* Surveying
STRUCTURE DESIGN
* Spans under 500 feet
GEOTECHNICAL SERVICES
* Drilling Services
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* Engineering Services
* Laboratory Testing Services
Right-of-Way (ROW)
* If required, assist with easement and/or ROW acquisition in the coordination of acquisition
services and the timely acquisition of easements and/or ROW.
UTILITIES
* Design
* Preconstruction Coordination
* Construction inspection
XIII. PROCUREMENT SCHEDULE
* Ad Posted Date - Sunday, September 20, 2026
* Questions Due - Tuesday, October 6, 2026, by 12 noon CDT
o Email to mtownsend@paducahky.gov
* Response Date - Tuesday, October 13, 2026, by 4:30 pm CDT
o Email to mtownsend@paducahky.gov
o Mail to City of Paducah
Attn: City Clerk
300 South 5th Street
Paducah, KY 42003
"Bid Docs- Coleman Rd-Engineering RFP"
* Pre-Design Conferences - TBD
* Fee Proposal Due - TBD
* Contract Negotiations - TBD
* Municipal Order Agreement-TBD
XIV. PROJECT SCHEDULE
Final Design Plans-TBD
Proposal Format
1. Proposals shall be submitted on standard 8.5 x 11-inch paper with font size no smaller
than eleven (11) points.
2. Conciseness is encouraged. Proposals shall be limited to no more than fifteen (15)
pages.
3. Required content includes:
a. Letter of interest, including the firm's ability to undertake this project under KYTC
LPA Project Guide and acknowledgment of all addenda issued for this RFP.
b. Resumes of individuals anticipated to be assigned to the project with relevant
experience.
c. Provide a minimum of three (3) client references for projects with services similar
to the scope of services for this RFP.
d. Provide a minimum of five (5) examples of projects completed within scope,
budget, and schedule.
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e. A written summary of the proposer's understanding of the project and how it
addresses the community's needs.
f. Description of the firm's statement of prequalification in necessary service areas.
4. Proposal may be emailed to mtownsend@paducahky.gov with a delivery receipt
requested. "Coleman Rd Sidewalk - Engineering RFP" indicated clearly in the subject
line;
or five (5) hard copies mailed to
City of Paducah
Attn: City Clerk
300 South 5th St
Paducah, KY 42003
"Bid Documents: Coleman Rd-Engineering RFP" clearly marked on the outside of
the envelope.
XV. EVALUATION FACTORS
Consultant Teams will be evaluated by the selection committee based on the following weighted
factors:
1. Relative experience of Consultant Team personnel assigned to the project team with
roadway projects for KYTC and/or federal, local, or other state governmental agencies.
Familiarity with the KYTC LPA Project Guide (current January 2026). (20 Points)
2. Past record of performance on projects similar in type and complexity. (20 Points)
3. Capacity to comply with the project scope, budget, and schedule. (20 Points)
4. Project understanding and community needs for the project. (20 Points)
5. Local Engineer (5 points)
Price should NOT be included in the RFP response and will NOT be considered in evaluating
responses to the RFP.
XVI. SELECTION COMMITTEE MEMBERS
1. Greg Guebert, P.E., City Engineer
2. Brandy Topper, Engineering Tech III
3. Melanie Townsend, Engineering Project Manager
4. Hope Reasons, Grants & Projects Manager
5. Laura Cowels, Business Development Liaison
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XVII. ATTACHMENTS
Attachment A- Selection Rating System
Attachment B- Selection Matrix
Attachment C- Area Map
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Attachment A
Selection System Rating
1. Project Engineer's Experience Maximum 20 points
a) 5 or more years experience with LPA or other federal/state programs 20 points
b) 3 or more years experience 15 points
c) 1-2 years experience 10 points
d) No experience 0 points
2. References from Similar Projects Maximum 20 points
a) 3 previous clients with similar projects, and all references give
excellent response on quality of service 20 points
b) Respondent lists 2 projects 15 points
c) Respondent lists 1 project 10 points
d) Respondent lists no previous experience 0 points
3. Firm's Project Completion Background Maximum 20 points
a) Completion of 5 previous, similar projects within scope, budget &
timeframe 20 points
b) Completion of 3 projects 10 points
c) No projects were completed
4. Firm's Familiarity with Community's Needs Maximum 20 points
a) Firm is thoroughly familiar with community 20 points
b) Firm is somewhat familiar with community 10 points
c) Firm is unfamiliar with community 0 points
5. Local Engineer Maximum 5 points
a) Firm is located within the city limits 5 points
b) Firm is located outside the city limits 0 points
MAXIMUM TOTAL POINTS 85 POINTS

Attachment B
Engineer Selection Matrix
Coleman Road Sidewalk Project
Criteria Points awarded
Vendor Vendor #2 Vendor #3 Vendor #4
#1
Engineer's Experience (max 20)
References for Similar Projects (max 20)
Project Completion (max 20)
Familiarity with Community (max 20)
Local Engineer (max 5)
TOTAL POINTS

ArcGIS Web Map
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8/18/2026, 12:20:19 PM 1:5,521
Paducah City Limits US Highway AGOL Parcels 0 0.05 0.1 0.2mi
Paducah Addresses Private Road
0 0.07 0.15 0.3km
McCrackenRoadCenterlines Interstate
City Street Parcels