2026 Rock/Gravel Hauling Bid Advertisement2026 Rock/Gravek Hauling Bid Advertisement
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Advertisement for 2026 Rock, Gravel, and Various Materials Hauling Bids
NOTICE TO HAULING COMPANIES REGARDING A REQUEST FOR BIDS
Bids to be submitted by 3:00 P.M. Tuesday April 21, 2026
Sealed bids will be received by the CITY OF PORTLAND at their offices at 100 S
Russell St, Portland, TN 37148, until 3:00 PM CST, Tuesday, April 21, 2026, and opened
Publicly at 100 S Russell St, Portland, TN 37148 at that hour. The reading of the bids will begin
at 3:01 PM CST.
When you submit your sealed bid, the outside packet should include the following information.
“Sealed Bid Enclosed”, “Project Name”, “Date of Bid Opening” and “Your Company Name”.
Summary/Background Information:
This request includes one (1) contract for the purchase and delivery of various materials. The
materials being bid are as follows: #10 screenings (Fines), #610 or Crusher Run, #57 Stone Rock, 2” –
3” Sewer Rock, Class A Rip Rap, Surge Stone, Shot Rock, Manufactured Sand, and Topsoil.
Contract Period:
This contract has a three year initial term running from July 1, 2026 to June 30, 2029
followed by two one-year renewal options.
Fuel Surcharge Provision
1. The Base fuel rate for this bid should be factored using the US Department of Energy; U.S.
on Highway Diesel Fuel Prices (dollars per gallon) for the week of March 23, 2026. The US
average is used for this bid (U.S.). The rate is $5.160 per Gallon. Use PADD 2 Midwest.
2. A fuel surcharge may be implemented in the case that the average cost of diesel fuel
exceeds twenty-five percent (25%) of this bids base fuel rate. The average fuel rate shall be
determined using the US Department of Energy U.S. On Highway Diesel Fuel Prices (dollars
per gallon). Gasoline and Diesel Fuel Update - U.S. Energy Information
Administration (EIA)
3. The fuel surcharge shall be calculated using the following formula: Current Fuel Cost – Base
Fuel Cost / 4.5 MPG. This number will be multiplied by the number of tons being delivered
and then doubled (for round trip purposes).
Advertisement for 2026 Rock, Gravel, and Various Materials Hauling Bids
4. Example of fuel surcharge once the average cost has reached or exceeded 25% of the base
bid average: $7.00 (New weekly average) - $5.160 (current base price) / 4.5 (MPG) = $0.408
$0.408 * 22 (tons) = $8.99. Doubled (round trip) = $17.99 fuel surcharge for the load being
delivered.
The City of Portland hereby notifies all bidders that it will affirmatively ensure that in any
contract entered into pursuant to this advertisement, disadvantaged business enterprises will be
afforded full opportunity to submit bids in response to this invitation, and will not be discriminated
against on the grounds of age, race, color, religion, national origin, sex or disability in
consideration for an award. No Disadvantaged Business Enterprise (DBE) goal has been set on
this contract. However, the use of DBE or minority/women owned firms are encouraged.
The City of Portland is an equal opportunity affirmative action employer, drug-free with
policies of non-discrimination on the basis of race, sex, religion, color, national or ethnic origin,
age, disability or military service. City of Portland‘s telephone number is (615) 325-6776.
THE RIGHT TO REJECT ANY AND ALL BIDS IS RESERVED
Bidding documents and information may be obtained from the City of Portland Public Works Office
by telephone (615) 323-9293 or email at
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after 10:00 AM CST on
Thursday, March 26, 2026. Betty Lewis or Carlton Cobb will be the point of contact.
2026 Rock/Gravel Hauling Bid Sheet2026 Rock/Gravel Hauling Bid Sheet
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Gravel/Rock Bid Sheet
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RESPONDENT LEGAL ENTITY NAME:
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Cost Item Description
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Bid Amount
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City Use Only
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Bid Placed
(Yes or No)
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Cost
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#10 screenings (Fines)
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$ / TON
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#610 or Crusher Run
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$ /TON
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#57 Stone Rock
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$ / TON
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2” – 3” Sewer Rock
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$ / TON
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Class A Rip Rap
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$ / TON
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Surge Stone
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$ / TON
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Shot Rock
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$ / TON
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Manufactured Sand
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$ / TON
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Topsoil
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$ / TON
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Haul / Delivery Fee shall be included in each individual item.
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TOTAL COST AMOUNT (cost above):?
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The Solicitation Coordinator will use this bid sheet to calculate the Cost Bid Score. Numbers rounded to two (2) places to the right of the decimal point will be standard for calculations.
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SCORE:
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City Use – Solicitation Coordinator Signature, Printed Name & Date:
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2026 Rock/Gravel Hauling Bid Advertisement
2026 Rock/Gravel Hauling Bid Advertisement
