Emergency Operations Plan Update
| Location: | California |
|---|---|
| Posted: | Oct 27, 2025 |
| Due: | Nov 21, 2025 |
| Agency: | City of Laguna Niguel |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Emergency Operations Plan Update
|
| Category: | Administration |
| Status: | Open |
|
Attachment Preview
Request for Proposals
for
Emergency Operations Plan Update
Police Services – Emergency Management
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
(949) 362-4312
Proposals must be received by:
Friday, November 21, 2025
At 4:00 P.M.
RFP Title:
Scope of Work:
RFP OVERVIEW
Emergency Operations Plan Update
See Section III (Scope of Services)
RFP Submittal Information: Interested Proposers will submit:
Proposals must be received no later than 4:00 p.m. on the
date indicated on page 1. Proposals received after 4:00
p.m. on the date indicated on page 1 will be rejected.
Proposals (email and digital elements) will be received at
the following email address:
djuarez@ocsheriff.gov
Subject line: Emergency Operations Plan Update
Printed Submittal Location:
RFP Due Date:
RFP Submittal Requirements:
No faxed Proposals. Late Proposals will not be accepted.
No exceptions.
Laguna Niguel City Hall
Police Services, Emergency Management
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
Friday, November 21, 2025, by 4:00 p.m. PST
Submitted Proposals must include the information
described in Section IV (Proposal Requirements and
Format) of this RFP.
Prior to Award of Contract:
RFP Questions:
City Contact/Project Manager:
Submitted Proposals will be considered non-responsive if
the Proposal does not provide all the requested
information.
The selected Proposer must submit a Certificate of
Insurance and related insurance endorsements that meet
the City’s criteria.
RFP questions must be submitted in the form of an email
with the RFP title in the subject heading. The deadline to
submit questions is November 10, 2025, by 4:00 p.m.
PST. Questions should be addressed to the City
Contact/Project Manager.
David Juarez
Senior Emergency Preparedness Coordinator
Phone: (949) 362-4312
Email: djuarez@ocsheriff.gov
City of Laguna Niguel, CA - RFP – Emergency Operations Plan Update
Page 2 of 41
Table of Contents
Section I – General RFP Information ........................................................................... 5
I-1. Purpose ................................................................................................................. 5
I-2. City Contact/Project Manager ................................................................................ 5
I-3. Addendum ............................................................................................................. 5
I-4. Inquiries ................................................................................................................. 6
I-5. Late proposals ....................................................................................................... 6
I-6. Cancellation ........................................................................................................... 6
I-7. Public Records....................................................................................................... 6
I-8. Disputes................................................................................................................. 7
I-9. Protests.................................................................................................................. 7
I-10. Nondiscrimination ................................................................................................ 7
I-11. Proposed Liability ................................................................................................ 7
I-12. City Requests for Clarification, Additional Research, and Revisions ................... 7
I-13. Rejection of Proposals ......................................................................................... 8
I-14. Modification or Withdrawal of Proposal by Proposer ........................................... 8
I-15. Duration of Proposal ............................................................................................ 9
I-16. Local, State, and Federal Requirements.............................................................. 9
I-17. Conflict of Interest ................................................................................................ 9
Section II - RFP Process ............................................................................................... 9
II-1. RFP Timeline ........................................................................................................ 9
II-2. RFP Questions and Responses.......................................................................... 10
II-3. Process for Submitting Proposals ....................................................................... 10
II-4. RFP Evaluation Process ..................................................................................... 11
II-5. Request for Council Action ................................................................................. 10
II-6. Interviews............................................................................................................ 11
II-7. Award of Professional Services Agreement........................................................ 12
II-8. Insurance & W-9 Requirements.......................................................................... 12
II-9. Acceptance of Agreements and Terms............................................................... 10
II-10. Kick-Off Meeting ............................................................................................... 13
City of Laguna Niguel, CA - RFP – Emergency Operations Plan Update
Page 3 of 41
Section III – Scope of Services .................................................................................. 13
III-1. Overview............................................................................................................ 13
III-2. General City Information .................................................................................... 13
III-3. Description of Services ...................................................................................... 14
III-4. Project Schedule................................................................................................ 17
Section IV - Proposal Requirements and Format ..................................................... 17
IV-1. General Information........................................................................................... 17
IV-2. Proposal Format Guidelines .............................................................................. 18
Section V - Evaluation/Selection of Proposal ........................................................... 20
V-1. Clarifications....................................................................................................... 20
V-2. Proposal Evaluation and Selection ..................................................................... 20
V-3. Evaluation Criteria .............................................................................................. 21
V-4. Initial Proposal Review ....................................................................................... 21
V-5. Single or Multiple Contracts................................................................................ 21
V-6. Interviews, Reference Checks, Discussions....................................................... 21
V-7. Compensation .................................................................................................... 22
Exhibit A – Sample Professional Services Agreement ............................................ 23
Exhibit B – Certification Statement............................................................................ 39
Exhibit C – Ex Parte Communications Certification................................................. 40
Exhibit D – Disqualification Questionnaire ............................................................... 41
City of Laguna Niguel, CA - RFP – Emergency Operations Plan Update
Page 4 of 41
SECTION I – GENERAL RFP INFORMATION
I-1. PURPOSE
The City of Laguna Niguel (“City”) invites highly qualified consultants (“Proposers”) to
submit written Proposals (“Proposals”) to coordinate, facilitate, and prepare an update to
the City of Laguna Niguel’s Emergency Operations Plan (EOP) as identified in this
Request for Proposal (“RFP”). The EOP shall establish an emergency management
framework to provide a basis for the City’s coordinated actions before, during, and after
a disaster. The primary purpose of the EOP is to outline the City’s comprehensive, all-
hazard approach to emergency operations to protect the safety, health, and welfare of its
residents and community members. The selected consultant will be responsible for
gathering important information on City infrastructure, resources, and contracted services
to ensure that the updated EOP is comprehensive and compliant with the National
Incident Management System (NIMS) and the State’s Standardized Emergency
Management System (SEMS) while meeting the requirements of California Office of
Emergency Services’ (CalOES) planning guidance as outlined in the 2024 Cal OES
Emergency Plan Review Crosswalk Local Government Agencies.
The development of this EOP will be an inclusive citywide planning process and include
the following participants: City of Laguna Niguel, Orange County Sheriff’s Department
(OCSD), Orange County Fire Authority (OCFA), local special districts, utility providers,
and other contracted response partners. These entities will be involved in the plan update
development process as it pertains to their role in disaster response in the City.
I-2. CITY CONTACT/PROJECT MANAGER
The principal contact for the City of Laguna Niguel regarding this RFP is David Juarez,
Senior Emergency Management Program Coordinator, at djuarez@ocsheriff.gov.
I-3. ADDENDUM
If clarification or interpretation of this solicitation is considered necessary by the City, a
written addendum shall be issued, and the information will be posted on the City’s website
at www.cityoflagunaniguel.org. Any interpretation of, or correction to, this solicitation will
be made only by an addendum issued by the City. It is the responsibility of each Proposer
to periodically check the City’s website to ensure that they have received and reviewed
any and all addenda to this solicitation. The City will not be responsible for any other
explanations, corrections to, or interpretations of the documents, including any oral
information.
City of Laguna Niguel, CA - RFP – Emergency Operations Plan Update
Page 5 of 41
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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