Repair/Replace Roof Project at 12026 N. 111th Avenue, Youngtown, AZ

Bid Packet

NOTICE AND CALL FOR BIDS

Project Name:                                     Repair/Replace Roof Project at 12026 111th Ave., Youngtown, AZ 85363

Bid Opening Date:                              June 9, 2026, at 10:00 a.m., MST

Location of Bid Opening:                   Town Clerk’s Office

YOUNGTOWN Staff Contact:

Bid Documents available at:               Town Clerk’s Office

12030 North Clubhouse Square

Youngtown, AZ  85363

A hard copy is available for viewing at the Town Clerk’s Office

Date and Location for Submittal of Bids:  Sealed bids will be received by the Town Clerk’s Office, Town of Youngtown, 12030 N. Clubhouse Square, Youngtown, Arizona 85363, until 10:00 a.m. MST on June 9, 2026.

Bids received after this deadline will not be accepted and will be returned unopened. It is the sole responsibility of each bidder to ensure timely delivery.

The exterior of the sealed envelope shall clearly identify:

• Bidder’s name
• Project name
• Contract number

Bid Documents: Contract Documents, including plans and specifications, are available for review at the Town Clerk’s Office at the address above or from the Town website at https://www.youngtownaz.org/departments/community_development/requests_for_proposal_bid_opportunities.php

Pre-Bid Conference: A pre-bid conference will be held on June 2, 2026, at10:00 a.m. MST at the Town of Youngtown, 12030 North Clubhouse Square, Youngtown, Arizona 85363.  It is highly recommended that all prospective bidders attend, as bidder responsibility issues and Project requirements will be discussed.

Project Description:  Construction work, in general, consists of roof repair and/or replacement work, including removal of existing roofing, installation of new roofing system(s), associated flashing, insulation, drainage components, and all related incidental work necessary to complete the Project.

Bid Security:  Each bid shall be in accordance with the Contract Documents.  Any bid which does not conform in all material respects to the Contract Documents will be considered non-responsive.  Each bid shall be submitted on the bid form(s) included in the Contract Documents; shall be accompanied by a certified or cashier’s check or bid bond for ten percent (10%) of the amount of the bid, made payable to the order of the Town of Youngtown and shall be included in the bid as a guarantee that the successful bidder will enter into a contract to perform the work in accordance with the Contract Documents.  The bid bond shall be executed pursuant to Section 1.4.1 of the Contract Documents, and solely by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona issued by the Director of the Department of Insurance pursuant to Title 20, Chapter 2, Article 1.

All bid securities will be returned to the bidders whose bids are not accepted, except for the three lowest bidders.  The bid security of the three lowest bidder(s) will be returned immediately after the fully completed Contract Documents have been executed.  The difference between the amount specified in the bid and such larger amount for which YOUNGTOWN may in good faith contract with another party to perform the work covered by the bid, not to exceed the amount of the bond penalty, shall be declared forfeited as liquidated damages if the successful bidder refuses to enter into the contract and provide the bonds and certificates of insurance after being requested so to do by YOUNGTOWN.

Bid Opening:  Bids will be opened in the office of the Town Clerk, 12030 North Clubhouse Square, Youngtown, Arizona 85363, and the proposed bid price will be publicly read aloud immediately after the time for receiving bids has expired as set forth above.  YOUNGTOWN reserves the right to postpone the bid opening date at any time prior to bid opening.

A Non-Collusion Affidavit executed by the bidder shall be submitted with the bid.

Right to Reject Bids:  YOUNGTOWN reserves the right to reject any or all bids, waive any informality in a bid or to withhold the award for any reason YOUNGTOWN determines.

Equal Opportunity:  YOUNGTOWN is an equal opportunity employer.  Minority and women’s business enterprises are encouraged to submit bids on this Project.

TOWN OF YOUNGTOWN, ARIZONA

Nicole Smart, Town Clerk

DATED:

Publication Dates:
May 15, 2026
May 22, 2026
May 29, 2026
June 5, 2026