Caustic Soda-2026

Location:	Rhode Island
Posted:	May 5, 2025
Due:	May 23, 2025
Agency:	Town of North Kingstown
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Solicitation No:	Caustic Soda-2026
Publication URL:	To access bid details, please log in.

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TOWN OF

NORTH KINGSTOWN, RHODE ISLAND

100 FAIRWAY DRIVE

NORTH KINGSTOWN, RI 02852-6202

PHONE: (401) 294-3331

FAX: (401) 583-7145

www.northkingstownri.gov

INVITATION FOR BIDS

TOWN OF NORTH KINGSTOWN –WATER DEPARTMENT

LIQUID CAUSTIC SODA, ANNUAL SUPPLY

*Sealed proposals for the above will be accepted in the Office of Purchasing/Finance, Town

of North Kingstown Municipal Offices, 100 Fairway Drive, North Kingstown, RI 02852, until

May 23, 2025 10:00am, and will then be publicly opened read aloud. The Municipal Offices

are opened 8:30am – 4:30pm, Monday through Friday. Please plan accordingly.

NO BIDS WILL BE ACCEPTED AFTER THE MAY 23, 2025

10:00AM DEADLINE.

All questions are to be submitted in writing via email ONLY to: Tim McDavitt,

Purchasing/Finance-tmcdavitt@northkingstownri.gov) NO LATER than Friday at

4:00 pm in order to post any necessary Addendum in a timely manner. NO

QUESTIONS WILL BE ACCEPTED AFTER THIS DATE.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR

THE TOWN AND/OR STATE OF RHODE ISLAND PURCHASING AND/OR

BIDNETDIRECT.COM WEBSITES FOR ANY SUBSEQUENT BID ADDENDUM.

NO ADDENDA WILL BE ISSUED OR POSTED WITHIN FORTY-EIGHT (48)

HOURS OF THE BID SUBMISSION DEADLINE.

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding” and the

award shall be made on the basis of the lowest evaluated or responsive bid price.

A certificate of Insurance showing $1 million General Liability and $1 million Any Auto,

with the Town being named as an additional insured, Worker’s Compensation, with a waiver

of subrogation will be required of the successful bidder.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof;

to waive any formality in same, or accept any proposal deemed to be in the best interest of the

Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-

bid or bid opening, provided a request is received three (3) days prior to said meeting by

calling 294- 3331, ext. 142.

*PLEASE SUBMIT AN ORIGINAL AND ONE (1) ELECTRONIC COPY (Thumb

Drive).

SELECTION CRITERIA

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding”, and the

award shall be made on the basis of the lowest evaluated or responsive bid price.

The following factors will be considered in determining the lowest evaluated or

responsive bid price:

▪ Bid Price

▪ Warranty/Guarantee

▪ Response time for emergency deliveries

▪ Early payment discount

NOTE: IN OUR ONGOING EFFORTS TO PREVENT FRAUDULANT ACTIVITY,

ALL SUBMISSIONS MUST INCLUDE THE FOLLOWING:

▪ A COPY OF THE VENDOR’S W-9

TOWN OF NORTH KINGSTOWN, RHODE ISLAND

INFORMATION FOR BIDDERS

ARTICLE 1. RECEIPT AND OPENING OF BIDS

Sealed bids must be submitted in SEALED ENVELOPES, addressed to the Town of

North Kingstown Municipal Office Building, ATTN: Purchasing/Finance, 100 Fairway

Drive, North Kingstown, Rhode Island 02852, and clearly marked with the name of the

item bid, and the date and time of opening. Bids will be received by the Purchasing Agent

up to the specified time as noted on the Invitation to Bid/Request for Proposal, and publicly

opened and read aloud at the specified time. The Town of North Kingstown will

respectfully follow any Covid-19 guidelines in place at the time of opening.

Proposals submitted for a specified item must not be combined under the same cover

with any other bid item.

It is the bidder’s responsibility to see that their bid is delivered within the time and at

the place prescribed. Proposals received prior to the time of opening will be date/time

stamped and securely kept unopened. No responsibility will attach to any officer or person

for the premature opening of a proposal not properly addressed and identified.

Bids may be withdrawn personally or by written request at any time prior to the time

specified for the opening. Bids may be modified in the same manner. Negligence on the part

of the bidder in preparing the bid confers no right of withdrawal or modifications to bid after

such bid has been opened.

Any bid received after the time and date specified shall not be considered, by

messenger or by mail, even if it is determined by the Town that such non-arrival before the

time set for opening was due solely to delay in the mails for which the bidder is not

responsible. Conditional or qualified bids will not be accepted.

ARTICLE 2.PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid

prices must be filled in, in ink or typewritten, both in words and figures. Erasures or other

changes must be explained or noted over the signature of the bidder.

Each bid must be submitted in sealed envelopes, clearly labeled, so as to guard

against opening prior to the time set therefore.

The Town may consider any bid not prepared and submitted in accordance

with the provisions hereof and reserves the right to reject any or all proposals in whole or in

part, toward any item, group of items, or total bid; to waive any technical defect or formality

in same, or to accept any proposal deemed to be in the best interest of the Town.

ARTICLE 3. TELEGRAPHIC MODIFICATION

Telephonic, telegraphic, or oral bids, amendments or withdrawals will not be accepted.

ARTICLE 4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or by written request at any time prior to

the time specified for the opening. Bids may be modified in the same manner. Negligence

on the part of the bidder in preparing the bid confers no right of withdrawal or

modifications to bid after such bid has been opened.

ARTICLE 5. QUALIFICATIONS OF THE BIDDER

The Town reserves the right to request each bidder to present evidence that they are

normally engaged in purveying the type of product, service, or equipment bid on. No bid

shall be considered from bidders who are unable to show that they are normally engaged in

purveying the type of product or equipment specified in the bid proposal.

To receive full consideration, the bidder must submit literature and necessary

details, when applicable, on the material or service he proposes to furnish in order that the

Town may have full information available when analyzing the proposals.

ARTICLE 6. OBLIGATIONS OF THE BIDDER

It is the responsibility of the bidder to have inspected the Specifications and Contract

Documents (including all addenda) which have been posted on the Town of North

Kingstown, State of Rhode Island Purchasing websites and Bidnetdirect.com. The failure or

omission of any bidder to receive or examine any form, instrument, document or to inspect

any item specified as a Trade-in shall (if applicable) in no way relieve any bidder from any

obligation in respect to their bid.

When applicable, each bidder must inform themselves fully of the conditions relating

to the construction of the project and the employment of labor thereon. Failure to do so will

not relieve a successful bidder of their obligation to furnish all material and labor necessary

to carry out the provisions of their contract. Insofar as possible the contractor, in carrying out

the work, must employ such methods or means as will not cause any interruption of or

interference with the work of any other contractor.

Any exceptions or deviations from the provisions contained in this specification must

be explained in detail and attached to proposal. If such deviations do not depart from the intent

of this notice and are in the best interest of the Town, the proposal will receive careful

consideration.

ARTICLE 7. BID SECURITY IS TO BE 5% OF THE CONTRACT PRICE. (NA)

ARTICLE 8. “OR EQUAL” BIDDING

The Town intends to permit liberal scope in bidding and specifically does not intend to

limit bidding to any make or model. Whenever a material, article or piece of equipment is

identified by reference to manufacturers' or vendors' names, trade names, catalogue numbers,

etc., it is intended merely to establish a standard; and any proposed material, article, or

equipment of other manufacturers and vendors which will perform adequately the duties

imposed by the general design will be considered equally acceptable provided it is in the

opinion of the Town to be of equal substance and function.

ARTICLE 9. PRICES

Bidders shall state the proposed price in the manner as designated in the Bid Proposal

Form. In the event that there is a discrepancy between unit prices and the extended totals, the

unit prices shall govern. In the event that there is a discrepancy between the price written in

words and written in figures, the prices written in words shall govern.

The prices in this bid shall be irrevocable for ninety (90) days, or until the bid is

awarded by the Town Council. After award by the Town Council, said prices shall then remain

firm for the duration of the Contract.

In the event a column headed “Vendor’s Offering” is provided in the bid proposal, enter

your offering, compliance, or non-compliance in each space. DO NOT enter dollar amounts.

ARTICLE 10. TAX EXEMPTIONS

The Town is exempt from payment of the Rhode Island Sales Tax under the 1956

General Laws of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is exempt

from payment of Federal Excise Taxes. The prices bid must be exclusive of taxes and will be

so construed. Exemption certificates will be completed as required by the successful bidder.

ARTICLE 11. DELIVERY

Delivery shall be F.O.B. North Kingstown, Rhode Island or as specified on the Bid

Proposal Form.

ARTICLE 12. CONTRACT PERIOD AND TERM OF AGREEMENT (When

Applicable to Bid)

Contract period is found in the Standard Form of Agreement. If financially

advantageous to the Town of North Kingstown, these contracts may be renewed or extended,

from time to time, when agreed to, in writing, by both parties.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	Caustic Soda-2026
Bid Title:	Caustic Soda-2026
Category:	Purchasing
Status:	Open

Caustic Soda-2026

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See also