Vacuum Truck Addendum 1

City of Tulsa Finance Department
3/24/2026
INVITATION FOR BID IFB 26-534
Addendum #1
Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This
addendum must be listed as Addendum #1 on the ACKNOWLEDGMENT OF RECEIPT OF
ADDENDA/AMENDMENTS FORM of the bid package as verification that you have received and are aware
of the information contained herein.
QUESTIONS/CLARIFICATION/CHANGES:
CHANGES:
Was:
EVENT DATE
IFB Issue Date 03/10/2026
Mandatory Pre-Bid Conference 03/19/2026 at 2:00 PM CT
Virtual Teams Meeting
Email rachelharders@cityoftulsa.org for invite
Deadline for Questions 03/24/2026
Submitted to assigned buyer via email. 9 Days prior to IFB due date
Bid Submission Date 04/01/2026
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
Changed to:
EVENT DATE
IFB Issue Date 03/10/2026
Mandatory Pre-Bid Conference 03/19/2026 at 2:00 PM CT
Virtual Teams Meeting
Email rachelharders@cityoftulsa.org for invite
Deadline for Questions 04/06/2026
Submitted to assigned buyer via email. 10 Days prior to IFB due date
Bid Submission Date 04/15/2026
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.

City of Tulsa Finance Department
Invitation for Bid (IFB)
IFB 26-534
Supplies or Services Requested: Vacuum Truck
Department: Water and Sewer
NIGP Commodity Code(s): 765-88; 072-00; 670-61;
Solicitation Schedule
EVENT DATE
IFB Issue Date 03/10/2026
Mandatory Pre-Bid Conference 03/19/2026 at 2:00 PM CT
Virtual Teams Meeting
Email rachelharders@cityoftulsa.org for invite
Deadline for Questions 03/24/2026
Submitted to assigned buyer via email. 9 Days prior to IFB due date
Bid Submission Date 04/01/2026
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
If You have any questions or need additional information, contact the Assigned Buyer:
Rachel Harders, Buyer | rachelharders@cityoftulsa.org
All questions should be emailed with IFB 26-534 on the subject line.
Submit Bids (sealed) to:
City of Tulsa - City Clerk's Office
175 E. 2ND St., Suite 260
Tulsa, OK 74103
Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.
Write the Bid Number, Supplies or Service requested (as listed above) and Bid
Opening Date on the lower left corner of the outside of Your Bid envelope. Feel
free to use included packing slip. No faxed or emailed Bids will be considered.
Barring certain circumstances (Section III-5), Bids received after the stated date
and time will not be accepted and will be returned to the Bidder unopened.

IFB 26-534 | Vacuum Truck | Issue Date: 03/10/2026
I. STATEMENT OF PURPOSE:
1. Overview and Goals
The goal of this solicitation is to secure a source to purchase a Vacuum Truck for the Water and
Sewer Department of the City of Tulsa.
2. Term of Contract
The City intends to award a one-year annual contract. The City may offer the Seller the opportunity
for additional one-year terms. The City also reserves the right to make multiple or partial awards. To
do business with the City, You must agree to the terms and conditions of the City's standard
Purchase Agreement, indicated by Your Authorized Agent's signature on the Purchase Agreement.
Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the
meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.
The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and
Accepted by City will be included as part of the Agreement between Seller and City. All sheets of
this IFB (including Sections I-VI) must be submitted.
Authorized Agent
Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an "Authorized
Agent." An Authorized Agent means an agent who is legally authorized to bind the Seller under the
law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the
Authorized Agent for each of the following types of entities is as stated below:
o Corporations - the president, board chair or board vice chair (or the vice president if the corporation
was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate
resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating
the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section
VI for sample of a Certificate of Secretary)
o General Partnerships - any partner can sign to bind all partners.
o Limited Partnerships - the general partner must sign.
o Individuals - no additional authorization is required, but signatures must be witnessed and notarized.
o Sole Proprietorship - the owner can sign. Any other person can sign if s/he provides a recent Power
of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.
o Limited Liability Company (LLC) - any manager of the LLC elected by the members of the LLC, or
any member signing as manager of the LLC. All other signers will need a Consent of Members signed
by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their
signature. (See Section VI for sample of a Consent of Members)
Entities organized in states other than Oklahoma must follow the law of the state in which they are
organized.
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IFB 26-534 | Vacuum Truck | Issue Date: 03/10/2026
II. SCOPE OF SERVICES AND SPECIFICATIONS
1. Scope of Services
The City is requesting Bids for a Vacuum Truck for the Water and Sewer Department.
Delivery Requirements
All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may
be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.
Bids must state the number of Days required for delivery under normal conditions.
Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to
unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred
during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping
entity.
2. Specifications
The Bid must meet or exceed the following Specifications.
In the Table below, the Bidder shall respond to each minimum requirement set forth in the
Specifications column by writing its response in the space provided under Section 2: Bidder's
Response column. Whenever asked to "describe", the description may include details such as size,
capacities, dimensions, materials used in construction, etc. A full and complete description is
required to reasonably evaluate the Bid, so all pertinent information is required. When referring to
attached literature as a means of not fully describing items, misinterpretations by the evaluator of the
Bid may occur. Your ability to present the City with enough information to reasonably understand the
item being bid and whether it meets the Specifications stated herein relies on the written information
provided.
You are required to describe Your proposed equipment in the Bidder's Response column, in terms
that correspond with the minimum Specifications shown. You may not answer in the space provided
as to whether You meet the Specifications by responding with terms as "yes", "meets", "same as",
"complies" or "similar" terms. If these terms are utilized, it shall result in Your Bid being
considered as non-responsive and being rejected.
If bidding an equivalent, You must include descriptive manufacturer's literature verifying the
information You provided in the Bidder's Response column with Your submission. Failure to
provide such literature shall result in Your Bid being considered as non-responsive and being
rejected. Any determination as to whether an item is equivalent that meets the Specifications shall
be made at the sole discretion of the City.
Seller shall ensure that each vehicle and related parts are warranted by the manufacturer to be of
good material and workmanship and that manufacturer promptly replace any part or parts which by
reason of defective materials or workmanship shall fail under normal use, free of negligence or
accident, for a minimum of one (1) year from the date of delivery, unless otherwise stated. In addition,
if such failures take place outside the dealer's service area, which shall be defined as Tulsa city
limits, the Seller will be responsible for reimbursing the nearest manufacturer's authorized dealer in
the city of Tulsa for services rendered under this warranty.
The Seller shall respond within 72 hours of notification by the City of Tulsa, on when, where, and
IFB Rev 02/2024 4

IFB 26-534 | Vacuum Truck | Issue Date: 03/10/2026
how a warranty issue will be resolved. In the event there is no response within 72 hours, or if the
response is not acceptable to the City of Tulsa; the City will provide or arrange for repairs. The Seller
shall be responsible for reimbursing the nearest manufacturer's authorized dealer in the city of Tulsa
for services rendered under this warranty.
The Seller shall have the option to authorize the City of Tulsa to perform minor warranty
replacement and repairs and then reimburse the City for its labor and parts utilized to enact
the repair. The reimbursement for labor will be the same rate as that of the actual work
performed. Standard warranty information is to be supplied with the Bid.
TESTS AND ACCEPTABILITY OF MATERIAL:
All items included in the Bid are subject to a performance demonstration within 30 days of the Bid
date by the Bidder(s) at the discretion of the City of Tulsa. A like item of the type Bid that contains
all the safety concerns, horsepower ratings, accessories, dimensions or other features as deemed
appropriate by the City of Tulsa may be required to be demonstrated to the City of Tulsa personnel
prior to award of the Bid to establish if the item meets the requirements and Specifications of the City
of Tulsa.
SECTION 1:
MINIMUM SPECIFICATIONS SECTION 2: BIDDER'S RESPONSE
ITEM 1
Describe:
This Specification is for a new current year model Make:
General 33,000 lb. GVW dual rear wheel, 2-door conventional, Model:
cab chassis with air ride cab, with a high-pressure jet
rodder.
Gross Vehicle Describe:
Weight 33,000 lb. GVW
Describe:
1. Style: Two (2) door conventional cab chassis 1.
with air ride cab.
2. Seat(s): Air ride driver's seat and air ride 2.
companion seat with high visibility seat belts,
orange preferred.
3. Seat covering: Heavy duty vinyl. 3.
Cab 4. Sun visors: One (1) LH and One (1) RH. 4.
5. Door arm rests: One (1) LH and one (1) RH. 5.
6. Interior lighting: Dome light with door 6.
activated switch.
7. Windshield wipers: Electric 2-speed with 7.
intermittent and dual washer nozzles.
8. Mirrors: Exterior, remote control, heated, 8.
breakaway type. 7-inch X 15-inch approx.
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IFB 26-534 | Vacuum Truck | Issue Date: 03/10/2026
with large 7-inch convex mirrors mounted on
both sides.
9. Front fender mounted 7-inch convex mirrors, 9.
both sides.
10. Air conditioning: Factory installed through- 10.
dash type with electronic diagnostic and
protection system.
11. Gauges: Full gauge package with factory 11.
audible alarms and warning lights.
a. Transmission temp gauge and a.
warning light.
b. Tachometer. b.
c. Oil pressure gauge. c.
d. Air pressure gauge. d.
e. Speedometer. e.
f. Hour meter wired to the ECM. f.
g. Coolant temp gauge. g.
12. 12-Volt, power port, and USB charging port 12.
(can be part of the radio).
13. Full headliner. 13.
14. Full rubber floor covering. 14.
15. Factory installed AM/FM weather radio. 15.
16. Factory tinted glass throughout. 16.
17. Tilting hood. 17.
18. Interior and exterior grab handles to aid 18.
easier entry into cab, mounted on both sides.
19. Dual air horns. 19.
20. Five (5) auxiliary switches located within easy 20.
access to the driver, mounted in dash located
in cab to accommodate body and accessory
connections.
Describe:
1. Diesel powered: Manufacturer and Model, 1. Make:
Engine Cummins L9 or Acceptable Equivalent. Model:
2. Horsepower: 325 hp. minimum. 2.
3. Torque: 950 @ 1,400 rpm. minimum. 3.
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IFB 26-534 | Vacuum Truck | Issue Date: 03/10/2026
4. Emissions: DPF/SCR/DEF type. Must meet 4.
2021 Greenhouse emission standards.
5. Air cleaner: Dry type, dual, replaceable 5.
elements.
6. Oil filter: Spin-on type. 6.
7. Fuel filter: Cartridge or in-line type. 7.
8. 110 Volt, 1,000-Watt block heater, to be 8.
labeled and mounted under the driver's door.
9. Water separator: In-line, Racor or Acceptable 9. Make:
Equivalent with heater and warning light, with Model:
drain valve. Water fuel separator shall be
mounted under the hood.
10. Exhaust system: Vertical with horizontal 10.
turnout at the top, mounted to the side of the
cab so as not to interfere with grader
installation.
11. Electronic overspeed protection for PTO. 11.
12. Electronic engine shutdown/derate system for 12.
low oil pressure, coolant temperature and
coolant level.
Describe:
1. Allison 3500RDS or Acceptable Equivalent. 1. Make:
Model:
Transmission 2. Type: Automatic with synthetic lube. 2.
3. Speed: Six (6) speeds, with overdrive. 3.
4. PTO provision. 4.
5. Fluid cooler to be included. 5.
Describe:
1. Radiator: Largest capacity available from the 1.
Cooling
manufacturer. State size.
System
2. Coolant recovery system to be included. 2.
3. Extended life antifreeze to be included. 3.
Describe:
Electrical 1. 12-Volt system. 1.
System 2. Batteries: 2.
a. Quantity: As required. a.
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IFB 26-534 | Vacuum Truck | Issue Date: 03/10/2026
b. CCA Total: 1,850 CCA minimum. b.
3. Alternator: 160 Amp minimum. Brushless. 3.
4. Include all LED lights and reflectors to comply 4.
with all Federal and Oklahoma state laws for
24-hour operation on all highways.
Describe:
1. Brakes: 1.
a. Front: Meritor "Q+" series. Cam master a.
size: 16.5-inch x 5-inch, with ABS and
automatic slack adjusters.
b. Rear: Meritor "Q+" series. Cam master b.
size: 16.5-inch x 7-inch automatic slack
adjusters.
Brake System c. Bendix 4S/ 4M ABS brake system, with c.
automatic traction control.
2. Service brake: Dual air system. 2.
3. Parking brake: MGM Spring 30/30 brake 3.
chambers.
4. Air compressor: 18.0 cfm. Bendix 921 with 4.
DV-2 automatic air tank drains.
5. WABCO System Saver 1200 air dryer or 5. Make:
Acceptable Equivalent. Model:
Describe:
Manufacturer's standard power steering for the
Steering
truck being bid with tilting and telescoping steering
column.
Describe:
1. Front axle: 13,000 lb. 1.
2. Front springs: 13,000 lb. capacity at ground, 2.
with threaded spring pin bushings.
3. Rear springs: 20,000 lb. capacity at ground. 3.
Suspension
4. Rear axle: 20,000 lb. capacity. 4.
5. Rear axle speed: Single. 5.
6. Rear axle ratio: Governed to 65 mph. 6.
7. Rear axle manufacturer: The manufacturing 7.
standard.
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IFB 26-534 | Vacuum Truck | Issue Date: 03/10/2026
8. Single reduction with driver controlled 8.
differential lock.
9. Shocks: Front and Rear: Heavy duty, Monroe 9. Make:
Magnum Series 70 or Acceptable Equivalent. Model:
10. Wheel Seals: Oil type on all axles. 10.
The City of Tulsa will not accept any frame Describe:
lengthening modifications.
1. Section modules: 21.0 1.
Frame
2. Yield strength: 120,000 Lb. 2.
3. RBM: 2,500,000 Minimum. 3.
4. Frame height: 50-Inches maximum. 4.
Describe:
Wheelbase
190-Inches, Width 102-Inches
NOTE: Tires must meet or exceed the weight rating Describe:
of the front and rear axles.
1. Front size: 11R22.5 14 Ply. 1.
2. Front, tread design: Hwy. radial. 2.
Tires
3. Rear size: 11R22.5 14 Ply. 3.
4. Highly visible torque indicators attached to 4.
each lug nut, may be high visibility green or
orange.
Describe:
1. Quantity: One (1). 1.
2. Capacity: 80 Gallons. 2.
3. Type and construction: Aluminum 3.
Fuel Tank(s) 4. Note: Specify if fuel tank, exhaust, air dryer, 4.
etc. are mounted in such a way as to protrude
behind the cab or rearward of cab and frame.
5. State DEF tank size. DEF tank shall be 5.
mounted forward of the fuel tank for
protection.
Describe:
Paint Manufacturer's standard color, base coat-clear coat
paint process.
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IFB 26-534 | Vacuum Truck | Issue Date: 03/10/2026
Describe:
Bumper Front: 3/16-Inch steel; powder coated gray.
Include two (2) front tow hooks
Describe:
Warranty The cab chassis shall carry a 5-year Manufacturer's
warranty.
SECTION 1:
MINIMUM SPECIFICATIONS SECTION 2: BIDDER'S RESPONSE
ITEM 2
Describe:
Jet rodder machine capable of removing stones, grit,
General sludge and other debris from sanitary sewer and/or
storm drain lines by the flushing action of high-
pressure water.
Describe:
1. Non-corrosive, non-metallic durable cross- 1.
linked polyethylene to eliminate rust,
corrosion and stress cracking.
Water Supply
2. Water tank: 2,500 Gallons. 2.
3. Tank to be mounted at the truck frame level 3.
for low center of gravity for stability.
4. Anti-syphon fill device installed on the unit. 4.
Describe:
1. The positive displacement, high-pressure 1.
water pump shall be double acting, single
piston pump hydraulically operated direct
from a hydraulic pump. Belt drive systems
are not acceptable. The water pump shall
cycle approximately every 4 12 seconds.
High-Pressure 2. This pump cycle shall provide an automatic 2.
Water Pump "jackhammer" action in the hose to assist the
nozzle in breaking through obstacles.
3. The water pump location shall provide a 3.
flooded inlet to eliminate potential cavitation
damage. The water pump location shall be
certified by the pump manufacturer.
4. High alloy stainless steel water barrel 4.
designed to improve water barrel life in
IFB Rev 02/2024 1 0