2723 ITB Herbicides

CONTRA COSTA WATER DISTRICT
INVITATION TO BID
ITB # 2723 Herbicides
Issued: Thursday, March 26, 2026
Submittal Deadline: 4:00 p.m. (PST), Friday, April 17, 2026
to
Contra Costa Water District
1331 Concord Avenue, Concord, California
Attn: Judy Phan, Purchasing Officer
*It is the bidder's responsibility to read the entire document, any addendums and to comply with all requirements
listed herein. Any addenda to this Invitation To Bid (ITB) will be directed to all participating bidders. It is the bidders'
responsibility for any addendums, notices, or changes to the ITB or ITB process.

I. About CCWD
Contra Costa Water District (CCWD) was formed in 1936 to provide water for irrigation and industry
and now serves approximately 550,000 people in central and eastern CCWD is a local service agency
known as a special district. Being a special district allows us to have a single well-defined focus to
meet a specific need. We provide a vital service of keeping the water flowing to our community.
Website: http://www.ccwater.com
II. Notice of Inviting Bidders
A. Submittal of Bids
An electronic bid (in searchable PDF format) Attachment B - Pricing shall be submitted via the
relevant procurement page at CCWD's PlanetBids Portal below. No hard copy, email, or faxed
bids will be accepted. No bids will be accepted after the due date and time and will be deemed
unresponsive.
https://vendors.planetbids.com/portal/52380/bo/bo-detail/140070
B. Pre-Bid Meeting-Optional
At this time, CCWD will not be conducting a voluntary or mandatory pre-bid meeting.
C. Conditions of Invitation to Bid
Terms of Agreement
This service is for a two (2) year base period Fiscal Year 2027 (FY27) July 1, 2026, through June 30, 2027,
and (FY28) July 1, 2027, through June 30, 2028.
Liability of Cost and Responsibility
CCWD is not responsible for any costs incurred in preparing a response to this ITB. All expenses associated
with responding shall be borne solely by submitting individual or organization. Respondents shall hold
CCWD harmless from any liability, claims, or expenses arising from or related to their participation in this
process. All materials submitted become the property of CCWD.
Insurance
CCWD has implemented an insurance compliance program requiring all vendors providing products or
services to maintain appropriate insurance coverage before any agreement is issued. Once the most
responsive bidder is identified, that vendor will have 15 days from selection to submit all required
insurance documents, following the provided samples, and to register with CCWD's insurance
compliance tracking system, MyCOI. Failure to provide the required insurance documentation within this
timeframe may result in the bid being deemed unresponsive.
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Business License
Business licenses will be verified with the issuing agencies and references will be checked.
Prevailing Wage
Pursuant to Section 1770, et seq., of the California Labor Code, the successful bidder shall pay not less
than the prevailing rate of per diem wages as determined by the Director of the California
Department of Industrial Relations. Bidders can download the current prevailing rate of per diem
wages directly from the California Department of Industrial Relations.
(http://www.dir.ca.gov/dlsr/pwd/index.htm ).
Equal Employment Opportunity
Contra Costa Water District is committed to equal employment opportunity for all employees and
applicants. We prohibit discrimination based upon race, color, religion, marital status, age, national
origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual
orientation, gender identity or expression, veteran status, or any other actual or perceived status
protected under federal, state, or local law. Employment decisions are based on individual qualifications
and performance.
Bid Notices
CCWD has included the Bid/Proposal General Provisions (Attachment C) to help explain CCWD's bid and
proposal process. The attached bid requirements must be completed and provided by the
respondent. The information will be the basis for evaluation of cost between respondents and will be
the basis for actual charges for services performed under the terms of this agreement. Submission of a
bid constitutes acceptance of CCWD's Purchase Order Terms and Conditions (Attachment E). Failure to
indicate herewith any exceptions to the Purchase Order Terms and Conditions/Sample Agreement shall
forever waive any such exceptions, see the Bid Guarantee (Attachment D).
Accessibility Compliance
Unless otherwise specified herein, bidders shall be required to provide all electronic deliverables or
digital content described in this ITB, including documents, websites, or web services to be provided, in a
form which meets Americans with Disabilities Act (ADA) requirements. Specifically, electronic
deliverables or digital content shall adhere to and be compliant with Web Content Accessibility
Guidelines (WCAG) 2.1, Level AA. See https://www.ada.gov/resources/2024-03-08-web-rule/
and https://www.w3.org/WAI/standards-guidelines/wcag/ for more information on these standards.
Compliance is a material requirement of this ITB. Any bid which includes a disclaimer of warranty or
compliance with these standards shall be deemed nonresponsive and will not be considered for award.
Addenda
Any changes, additions, or deletions to this ITB will be in the form of written Addenda issued by the
Contra Costa Water District and posted to PlanetBids. CCWD will not be responsible for failure of any
prospective bidder to receive such Addenda. All Addenda so issued shall become part of this ITB.
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Questions concerning Herbicides should be directed on CCWD's PlanetBids website in Q & A
section, and must be received by 4:00 p.m., Friday, April 3, 2026. Responses to all questions received
by the due date will be published on PlanetBids and CCWD will issue an Addendum to the ITB on
FArpidrial 1y,0 , 2026.
Best Value Award
CCWD specifically reserves the right to reject any or all bids, to make any awards or any rejections in what
it alone considers to be in the best interest of CCWD, and to waive any irregularities in the bids. CCWD
does not obligate itself to accept the lowest bid and specifically reserves the right to reject any or all bids
or CCWD will accept any bids or combination of bids considered most favorable. CCWD reserves the right
to hire a primary and secondary contractor in the event the primary contractor cannot respond in a
timely manner.
Creative and effective problem-solving thrives in a workforce where different experiences and
perspectives influence employees' work. Employees thrive when employers recognize the value of those
differences and integrate them into the workplace. CCWD is committed to harnessing the power of its
workforce to solve industry challenges and meet the needs of the communities it serves, now and in the
future. To that end, CCWD is committed to the equitable extension of opportunity to join and
meaningfully contributes to the CCWD team. We seek consultants and contractors who join us in these
commitments in their own operations and activities.
WHAT: One electronic copy of the bid submitted to CCWD's PlanetBids Portal prepared in
accordance with the instructions in this Invitation to Bid.
WHEN: 4:00 p.m., (PST), Friday, April 17, 2026
Bid should be prepared considering the information in the following attachments:
Attachment A - Scope of Work
Attachment B - Pricing
Attachment C - Bid/Proposal General Provisions
Attachment D - Bid Guarantee
Attachment E - P.O. Terms & Conditions/ Sample Agreement
Attachment F - Contractual Insurance Requirements
Attachment G - Contractor / Consultant Safe Practices Handbook
Attachment H - Contractor Safety Orientation
Sincerely,
Judy Phan
Purchasing Officer
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Attachment A
SCOPE OF WORK
The purpose of this ITB is for the vendor to provide various herbicides as identified on the Contractor
Rates and Charges page (Attachment B). Quantities and items listed in Attachment B include estimated
annual requirements for FY27 beginning July 1, 2026, through June 30, 2027; and for FY28 beginning
July 1, 2027, through June 30, 2028.
Items shall be delivered as requested to the following Contra Costa Water District locations:
* Concord Corporation Yard, 2333 Bisso Lane, Concord, CA 94520 and/or
* Antioch Service Center, 3965 Neroly Road, Oakley California, 94561.
All prices must include freight and /or delivery fees and removal of all empty containers requested for
pick up by CCWD.
FY27 ITB# 2723
Herbicides Page 1 of 1

Attachment B
Pricing
The vendor is to provide pricing for each listed Item for two one-year periods beginning July 1,
2026(FY27) through June 30, 2027, and July 1, 2027 (FY28) through June 30, 2028. Items will be delivered
to various CCWD locations as identified in the Scope of Work (Attachment A).
If it is necessary to submit a modified sized container due to new manufacturers' packaging, please
indicate changes to size next to or under the price or under the pricing field. Prices will be evaluated
based upon cost per gallon or pound.
Line Est. Quantity Product Container Unit Price Unit Price
FY27 FY28
1 500 gallons Capstone 2.5 gal.
2 100 gallons Cheetah Pro or 2.5 gal.
Alternate: _____________
3 500 gallons Cleantraxx 2.5 gal.
4 300 gallons Dimension 2EW 2.5 gal.
5 300 pounds Dimension 40WP TBD,
price/lb.
6 50 gallons Gallery SC 2 gal.
7 500 gallons Liberate 2.5 gal.
8 500 gallons Mad Dog Plus 2.5 gal.
9 500 gallons Round-Up Pro Concentrate 2.5 gal.
10 500 gallons Round-Up Pro Concentrate 265 gal.
11 100 gallons Round-Up Custom 2.5 gal.
12 500 gallons Round-Up Custom 265 gal.
13 25 gallons Polaris 2.5 gal.
14 50 gallons Speedzone 1 gal.
15 50 gallons Transline 2.5 gal.
16 50 gallons Vastlan 2.5 gal.
Vendor: ____________________________________________________________________
Vendor Name: _______________________________________________________________
Note: When applicable, prevailing wages must be included in the pricing.
FY27 ITB# 2723
Herbicides Page 1 of 1

Attachment C
BID/PROPOSAL GENERAL PROVISIONS
1.1 Bid/Proposal Form
Bids/proposals must be submitted only upon the forms provided in the bid/proposal package,
including but not limited to pricing sheets, addenda and bid/proposal guarantees, with all items
properly filled out in non-erasable permanent ink. All bid/proposal documents must be signed and
dated. The bid/proposal form may be rejected if it shows any omissions, alterations of form, a
conditional bid/proposal or irregularities of any kind.
All sealed bids and proposals to be considered for acceptance must be received by the District on or
before the specified date and time for submittal. Bids/Proposals received after said date and time will
be returned to the sender unopened and will not be considered under any circumstances.
Bids/Proposals postmarked but received after the bid opening will not be accepted. Bids/Proposals
submitted electronically or by facsimile will not be accepted.
All bids will be publicly opened and read aloud to all in attendance at the District's headquarters at
1331 Concord Ave, Concord CA 94520 at the date and time specified. Bidders are invited, but not
required, to attend the bid opening. Proposals will be evaluated based on stated evaluation criteria and
results posted on the District's web site.
The Contra Costa Water District reserves the right to reject any and all bids/proposals and to waive
informalities, irregularities or technical defect in the bids/proposals received. The District reserves the
right to award a contract to other than the lowest responsible Bidder, if it is determined to be in the
best interest of the District.
1.2 Estimated Quantity
Unless otherwise stated, the quantities and/or dollar estimates indicated are estimates of anticipated
usage for the contract period and are given for informational purposes only. Nothing in these estimated
contract period or annual quantities shall be construed as obligating the District to purchase specific
quantities, as these quantities may vary depending on actual operating conditions and demands during
the contract term. The District reserves the right to purchase any volume of products or services listed,
at the contract price, regardless of stated estimates of quantities or dollar estimates. No price
adjustments will be allowed as a result of an increase or a decrease in the quantity purchased.
1.3 Delivery Locations
The District's service area covers the eastern portion of Contra Costa County and has delivery locations
in Concord, Oakley and Brentwood California. The Bidder/Proposer must take into consideration
deliveries to any or all of these locations.
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Attachment C
1.4 Bid/Proposal Pricing
All bids/proposals submitted must include a stated unit price for the products or services listed. Units
of measure can vary but will be described in the bid/proposal documents. The stated unit price must
include all costs associated with providing and delivering the products or services including materials,
labor, equipment, transportation, insurance, overhead, and profit. State sales tax, as well as any
Federal, State, or Local excise taxes in effect at the time of delivery should not be included in the
bid/proposal price unless specifically requested on the pricing sheet, but applicable taxes must be
included on all invoices that correspond to deliveries of products or services.
Bids/Proposals qualified by additional or conditional charges such as Consumer Price Index
calculators, fuel surcharges, or transportation charges between the supplier and the final delivery
points will not be allowed unless otherwise stated. Bids/Proposals that do not include the unit prices
will be considered irregular and, at the option of the District, may be eliminated from further
consideration.
1.5 Bidder Qualifications
A qualified Bidder is one determined by the District to meet standards of business competence,
reputation, financial ability, and product quality. A responsive Bidder is a firm/person who has
submitted a bid that conforms in all material respects to the terms and conditions, the specifications
of the product, and any other requirement of the bid instructions. A responsible Bidder is a firm/person
who has the capability in all aspects to perform full contract requirements, and who has the integrity
and reliability that will assure good faith and specific performance. Before submitting a bid, the Bidder
must carefully examine and read all parts of the Bid Contract Documents and be fully informed as to all
existing conditions and limitations. It should be noted that the entire contents of the Bid Contract
Documents will be part of the agreement upon selection and approval of the successful
Bidder/Proposer.
1.6 Authorized Signatory of Bid/Proposal Contract Documents
The person signing the submitted bid/proposal must be fully authorized to represent and legally bind
the bidding/proposing company regardless of their position within that firm.
1.7 References
Where specifically requested, the Bidder/Proposer must submit with the bid a list of a minimum of three
references that have purchased similar products and/or services from the Bidder/Proposer. The
Bidder/Proposer must provide the company or agency name, contact name, and telephone number for
each reference.
1.8 Bid/Proposal Submittal
All bid/proposal submittals must be enclosed in a sealed envelope and clearly marked with a
description of the products or services to be provided by the date and time specified. The original and
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Attachment C
any additional copies specified of the bid and all attachments must be submitted. Bids/proposals
submitted electronically or by facsimile will not be accepted. It is the Bidder's/Proposer's
responsibility to ensure that any bid/proposal that is submitted is received in the proper format, time,
and place. The Bidder/Proposer is responsible for allowing adequate time for delivery of their
bid/proposal by hand delivery, express delivery, US Mail, or by other means. Bids/Proposals received
after the date and time specified will not be accepted and will be returned to the Bidder/Proposer
unopened.
1.9 Modification, Addenda, and Interpretations
Any explanation desired by the Bidders/Proposers regarding the meaning or interpretation of the
bid/proposal documents must be requested in writing, either by facsimile or mail, at least 7 days prior
to the time set for the bid opening/proposal due date. Any and all such interpretations or modifications
must be in the form of written request to the District and mailed to:
Purchasing Officer
Contra Costa Water District
1331 Concord Ave.
Concord, CA 94520
Any changes made to the bid/proposal documents initiated by the District will be through written
addenda and furnished to all bidders/proposers via US Mail, email or fax. Any written addendum issued
before the date and time of the bid opening or proposal due date will become a part of the Bid/Proposal
Contract Documents and must be signed and attached to the Bid/Proposal Form that each
bidder/proposer submits. Failure to submit any and all the addendum(s) with a bid/proposal will be
cause for rejection of the bid/proposal.
1.10 Modification of Bids/Proposals
A Bidder/Proposer may modify their bid/proposal by written communication provided such
communication is received by the District prior to the date and time of the bid opening or proposal due
date. The written communication should not reveal the bid price and should state the addition or
subtraction or other modification so that the final prices or terms will not be known by the District until
the sealed bids/proposals are opened.
1.11 Withdrawal of Bids/Proposals
Any bid/proposal may be withdrawn any time prior to the stated bid opening or proposal due date and
time (opening time) only by a written request that is filed with the District requesting withdrawal of the
bid/proposal. The withdrawal request must be executed by the bidder/proposer or a duly authorized
representative. The withdrawal of the bid/proposal does not prejudice the right of the bidder/proposer
to file a new bid/proposal prior to the bid/proposal closing time. No bids/proposals may be withdrawn
after the opening date and time without the permission of the District.
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Attachment C
1.12 Proposed Deviations from the Specifications by the Bidder/Proposer
Any deviation from the specifications described herein or in a written addendum that is proposed by a
bidder/proposer must be noted in detail on the bid/proposal form, and a copy of the proposed
specification must be attached to the bid/proposal form at the time of submission. The absence of a
proposed change in the specifications will hold the bidder/proposer strictly accountable to the
specifications as described herein. If proposed deviations from the specifications are submitted, the
bidder's/proposer's name should be clearly shown on each document. The District will be responsible
for accepting or rejecting any proposed deviations/substitutions from the described specifications.
1.13 Competency of Bidders/Proposer
Before any contract is awarded the bidder/proposer may be required to furnish a complete statement
of financial ability and experience in performing the proposed services. In accordance with the
provisions of the California Business and Professions Code and other regulations, the bidder/proposer
must have and maintain current any and all necessary licenses or certificates.
1.14 Rejection of Bids/Proposals
The District reserves the right to reject any and all bids/proposals and reserves the right to waive and/or
reject a bid/proposal for any of the following reasons: informalities, nonconforming, non-responsive or
conditional bids/proposals, bids/proposals showing any alterations of form or erasures or irregularities
of any kind, additions not called for, incomplete bids/proposals, or bids/proposals not conforming with
the written instructions in any way. The District does not obligate itself to accept the lowest cost bid or
proposal or any particular bid or proposal and specifically reserves the right to reject any or all bids or
proposals, to make any rejections in what it alone considers to be in the best interest of the District.
1.15 Opening Bids
After the closing time deadline, all bids received will be publicly opened and read, as set forth in the
Invitation to Bid documents. Bidders or their representative and other interested persons may be
present at the opening and reading of the bids. Following the bid opening, a bid tabulation will be
circulated to all of the responsive bidders, even if their representative was not present at the bid
opening.
Proposals will be evaluated based on stated evaluation criteria and scored. Highest ranking proposal
will be selected for award. The District reserves the right to interview highest ranking firms for final
selection.
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