26-009 Furnishing and Installation of Guardrails at 1 Moshassuck Street

CITY OF PAWTUCKET
REQUEST FOR PROPOSALS
Bid 26-009
Furnishing and Installation of Guardrails at
1 Moshassuck Street
March 24, 2026

Contents:
1.0 Bid/Solicitation Information
2.0 Instructions and Notifications to Bidders
3.0 Overview
4.0 Scope of Work
5.0 Insurance
6.0 Acknowledgement of Risk and Hold Harmless Agreement
7.0 Additional Insurance Requirements
8.0 Proposal Content and Organization
9.0 Evaluation Criteria
10.0 Miscellaneous
11.0 Bid Form
12.0 General Conditions - AIA Document A201
12.1 Addendum To General Conditions
13.0 Supplementary Conditions
Appendix A Anti-Kickback Acknowledgement
Appendix B City of Pawtucket Purchasing Rules and Regulations and
Terms and Conditions of Purchase
Appendix C Site Plan
Appendix D RIDOT Standard Construction Details

1.0 - Bid/Solicitation Information
Schedule
Pre-Bid/Proposal Conference: No X Yes (non-mandatory)
Pre-Bid Date: 11:00 am, April 8, 2026 - Location: Department of Public Works -
Conference Room 250 Armistice Blvd. Pawtucket, RI 02860
Requests for Further Information:
April 16, 2026 @ 4:00 PM
Requests for information or clarification must be made electronically to the attention of:
Joe Morais
E-mail: jmorais@pawtucketri.gov
Please reference the RFP / LOI number on all correspondence. Answers to questions
received, if any, will be posted on the internet as an addendum to this bid solicitation.
RFP Submission Deadline:
April 23, 2026 at 12:00 AM
Late submittals will not be considered.
Proposals must be mailed or hand-delivered in a sealed envelope marked with the
RFP/Bid # and Project Name to:
Pawtucket City Hall - Purchasing Office
137 Roosevelt Avenue
Pawtucket, RI 02860
Bids will be opened April 23, 2026 at 4:00PM at a regularly scheduled purchasing board
meeting, located at 100 Freight Street, Pawtucket, RI
Bonds/Surety Required
Bid Bond: No Yes
Bidder is required to provide a bid surety in the form of a bid bond or certified check
payable to the City of Pawtucket in an amount not less than five percent (5%) of the bid
price.
Fidelity Bond: No Yes
Performance and Payment Bond: No Yes
(Submit upon award of contract)
Bidder is required to provide a performance and payment bond as outlined in the City's
General Terms & Conditions of Purchase (Appendix B of this RFP) in an amount not less
than one hundred percent (100%) of the bid price.
Miscellaneous
The bid process and resulting contract are subject to the Rules and Regulations and
General Terms and Conditions of Purchase. Submission of a bid in response to this
solicitation is acknowledgement and acceptance of these Rules and Regulations and
General Terms and Conditions of Purchase.
The City of Pawtucket reserves the right to award on the basis of cost alone, accept or
reject any or all bids, and to act in its best interest including, but not limited to, directly

negotiating with any vendor who submits a proposal in response to this RFP and to award
a contract based upon the results of those negotiations alone. Proposals found to be
technically or substantially non-responsive at any point in the evaluation process will be
rejected and not considered further. The City of Pawtucket may, at its sole option, elect
to require presentations(s) by bidders clearly in consideration for award.

2.0 - Instructions and Notifications to Bidders
* It is the vendor's responsibility to examine all specifications and site conditions
thoroughly, and comply fully with specifications and all attached terms and
conditions. Vendors must comply with all Federal, State, and City laws, ordinances
and regulations, and meet any and all registration requirements where required for
contractors as set forth by the State of Rhode Island. Failure to make a complete
submission as described herein may result in a rejection of the proposal.
* All costs associated with developing or submitting a proposal in response to this
Request, or to provide oral or written clarification of its content shall be borne by
the bidder. The City of Pawtucket assumes no responsibility for these costs.
* A submittal may be withdrawn by written request to the Purchasing Agent by the
proposer prior to the stated RFP deadline.
* Prior to the proposal deadline established for this RFP, changes may be made to
a proposal already received by the City if that vendor makes a request to the
Purchasing Agent, in writing, to do so. No changes to a proposal shall be made
after the RFP deadline.
* Proposals are considered to be irrevocable for a period of not less than ninety (90)
days following the opening date, and may not be withdrawn, except with the
express written permission of the Purchasing Agent. Should any vendor object to
this condition, the vendor must provide objection through a question and/or
complaint to the Purchasing Agent prior to the proposal deadline.
* All pricing submitted will be considered to be firm and fixed unless otherwise
indicated herein.
* The vendor has full responsibility to ensure that the proposal arrives at the
Purchasing Division Office prior to the deadline set out herein. The City assumes
no responsibility for delays caused by the U.S. Postal Service or any other delivery
service. Postmarking by the due date will not substitute for actual receipt of
response by the due date. Proposals arriving after the deadline may be returned,
unopened, to the vendor, or may simply be declared non-responsive and not
subject to evaluation, at the sole discretion of the Purchasing Agent. For the
purposes of this requirement, the official time and date shall be that of the
time clock in the City of Pawtucket's Purchasing Office.
* At the time and place fixed for the opening of Bids, the Owner will cause to be
opened and publicly read aloud every Bid received within the time set for receiving
Bids, irrespective of any irregularities therein. Bidders and other persons properly
interested may be present, in person or by representative.
* It is intended that an award pursuant to this Request will be made to a prime
contractor, who will assume responsibility for all aspects of the work. Joint venture
and cooperative proposals will not be considered, but subcontracts are permitted,
provided that their use is clearly indicated in the bidder's proposal, and the
subcontractor(s) proposed to be used are identified in the proposal.
* Bidders are advised that all materials submitted to the City of Pawtucket for
consideration in response to this Request for Proposals shall be considered to be
public records as defined in Title 38 Chapter 2 of the Rhode Island General Laws,

without exception, and may be released for inspection immediately upon request
once an award has been made.
* Vendors are responsible for errors and omissions in their proposals. No such error
or omission shall diminish the vendor's obligations to the City.
* The City reserves the right to reject any or all proposals, or portions thereof, at any
time, with no penalty. The City also has the right to waive immaterial defects and
minor irregularities in any submitted proposal at its sole discretion. All material
submitted in response to this RFP shall become the property of the City of
Pawtucket upon delivery to the Purchasing Agent.
* Bids will be opened publicly at a regularly scheduled purchasing board meeting,
the date of which is the same as the RFP submission deadline provided in Section
1.0.
* Interpretations or Addenda: No oral interpretation will be made to any Bidder as
to the meaning of the Contract Documents or any part thereof. Every request for
such an interpretation shall be made in writing to the City of Pawtucket (hereinafter
called the "Owner"). Any inquiry received seven or more days prior to the date
fixed for opening of Bids will be given consideration. Every interpretation made to
a Bidder will be in the form of an Addendum to the Contract Documents, and when
issued, will be on file in the office of the Owner at least five days before Bids are
opened. In addition, all Addenda will be mailed to each person holding Contract
Documents, but it shall be the Bidder's responsibility to make inquiry as to the
Addenda issued. All such Addenda shall become part of the Contract and all
Bidders shall be bound by such Addenda, whether or not received by the Bidders.
* Each Bidder shall, upon request of the Owner, submit a detailed financial
statement on a form furnish by the Owner for that purpose. The Owner shall have
the right to take such steps as it deems necessary to determine the ability of the
Bidder to perform his obligations under the Contract and the Bidder shall furnish
the Owner all such information and data for this purpose as it may request. The
right is reserved to reject any Bid where an investigation of the available
evidence or information does not satisfy the Owner that the Bidder is qualified to
carry out properly the terms of the Contract.

3.0 - Overview
3.1 Project Overview
The City of Pawtucket Department of Public Works ("DPW") seeks bids from qualified site
construction contractors ("the Contractor" of "the Bidder") for the purpose of procuring and
installing approximately 1,120 linear feet of steelbacked timber guardrails anchored into
a loom and seed base at the location of 1 Moshassuck Street ("the Work" or "the Project").
Bidders shall provide documentation satisfactory to the DPW that they have a minimum
of three (3) years' experience successfully installing guardrails in a public right-of-way
(ROW) setting.
The Contractor shall be required to furnish all labor, materials, tools, equipment, and
incidental items necessary to complete the Work per the specifications, estimated
quantities, and scheduling requirements described herein. The specifications for
construction shall be those provided in the Rhode Island Department of Transportation's
(RIDOT) "Standard Specifications for Road and Bridge Construction," current edition and
the associated Standard Construction Details provided in Appendix D. The Work shall
also comply with the requirements of the 2010 Americans with Disabilities Act (ADA)
Guidelines for Accessible Design.
3.2 Project Background
The City has committed to assist in efforts to upgrade a portion of sidewalk on Main Street
abutting the property of 1 Moshassuck Street from Moshassuck Street to Grenville Street.
These improvements include safety upagrades to accommodate the large pedestrian and
vehicular traffic area. Following completion of the newly improved sidewalks will be the
installation of new guardrails abutting the rear of the sidewalks and the newly graded
sloped area constructed by the onsite developer. The city has taken on the responsibility
of the installing the new sidewalks, and installing the new guardrails. For clarification
purposes, this RFP 26-009 I for the procurement and installation of guardrails only.
3.3 Project Location
Main Street abutting the property of 1 Moshassuck Street from Moshassuck Street to
Grenville Street (AP 62 Lot 0360) - See limits of work located on site plan in
Appendix C of this RFP
4.0 - Scope of Work
4.1 General Requirements
Generally, the Contractor's scope of Work shall consist of prepping and installing
approximately 1,200 linear feet of steelbacked guardrails following completion of newly
installed concrete sidewalks that is projected to be completed in May 2026 which is
separate from this RFP. All efforts to install the guardrails will be contingent upon
concrete Contractor's completion of new sidewalks that will be coordinated with the owner
(City of Pawtucket) and contrete Contractor.

* Furnish and Install of steelbacked guardrails using RIDOT's standard specification
details (FHWA FLH Standard 617-63 for curved guardrails & 617-60 for straight
guardails, or approved equal. Please see site plan in appendix C.
* Site Preparation:
o The Contractor shall be responsible for properly removing and/or protecting
any obstacles (e.g. Post Office mailboxes) that may interfere with the Work
at the Site, and for coordinating this effort directly with the applicant,
adjacent property owners, or other affected parties as necessary.
Immediately upon completion of the Work, the Contractor shall return or
restore these features to their pre-construction state to the satisfaction of
the DPW.
o The Contractor shall be responsible for notifying Dig-Safe (1-888-344-
7233) in accordance with Rhode Island General Laws (RIGL) Chapter 39
prior to performing any construction commissioned under this Contract.
However, the Contractor is advised that not all utility companies subscribe
to the Dig Safe Program. It is the Contractor's responsibility to ensure that
all utility companies have been notified and all utilities have been marked
prior to commencing the work. The Contractor shall repair or replace, as
necessary, any utility service damaged during the Work at no additional
cost to the City.
o At a minimum, the Contractor shall adhere to the guidance set forth in the
Manual on Uniform Traffic Control Devices in establishing work zone
temporary traffic controls. Additionally, the Contractor is advised that
diversion or detour of automobile traffic, where necessary (as per City
Ordinance 351-54), shall be the responsibility of the Pawtucket Police
Department. The Cityity shall be responsible for scheduling Police details
as necessary to facilitate construction. The costs associated with Police
details shall be soley coordinated and compensated bu the City of
Pawtucket, Department of Public Works.soley coordinated and
compensated
* Payment Applications: The Contractor shall prepare applications for payment
(invoices) that itemize the costs to construct each Site. Requests for
reimbursement of police detail costs (see above) must be accompanied by
documentation of the detail assignment, as provided by the Police Department.
* Retainage: The DPW reserves the right to withhold 5% of the total payment
owned to the Contractor, per each round of construction, until all outstanding
issues (i.e. "punch list" items) identified by the Project Engineer or other contract
requirements have been addressed.
* Prevailing Wage Requirements: Bidders are advised that payment of the local
prevailing wage, as established by the Rhode Island Department of Labor and
Training, is a requirement of this Project, as outlined in Appendix B. Bidders are
advised that the City will not amend this document prior to the bid due date for the
purpose of notifying bidders of a superseding wage decision(s). Bidders are
expected to account for the prevailing wage rates applicable to this project in the
formulation of their bid.

* Minority Business Enterprise (MBE) Requirement: The DPW prefers to award this
contract to a Rhode-Island-registered MBE firm(s). Bidders must demonstrate that
their bids include this level of participation from MBE firms, or document (to DPW's
satisfaction) that qualified MBE assistance is either unavailable, or not
competitively priced. DPW reserves the right to consider MBE participation in
evaluating bids, as outlined in Section 9.0 of this RFP.
5.0 - Insurance
The vendor shall maintain and keep in force such comprehensive general liability
insurance as shall protect them from claims which may arise from operations under any
contract entered into with the City of Pawtucket, whether such operations be by
themselves or by anyone directly or indirectly employed by them.
The amounts of insurance shall be not less than $1,000,000.00 combined single limit for
any one occurrence covering both bodily injury and property damage, including accidental
death.
The City of Pawtucket shall be named as additional insured on the vendor's General
Liability Policy.
The vendor shall maintain and keep in force such Workers' compensation insurance limits
as required by the statutes of the State of Rhode Island, and Employer's Liability with
limits no less than $500,000.
6.0 - Acknowledgement of Risk & Hold Harmless Agreement
In addition to the indemnity provisions in the City of Pawtucket's Terms and Conditions of
Purchase and to the fullest extent permitted by law, the selected vendor, its officers,
agents, servants, employees, parents, subsidiaries, partners, officers, directors,
attorneys, insurers, and/or affiliates (Releasors) agree to release, waive, discharge and
covenant not to sue the City of Pawtucket, its officers, agents, servants or employees
(Releasees) from any and all liability, claims, cross-claims, rights in law or in equity,
agreements, promises demands, actions and causes of action whatsoever arising out of
or related to any loss, damage, expenses (including without limitation, all legal fees,
expenses, interest and penalties) or injury (including death), of any type, kind or nature
whatsoever, whether based in contract, tort, warranty, or other legal, statutory, or
equitable theory of recovery, which relate to or arise out of the Releasors use of or
presence in and/or on City of Pawtucket property. The Releasors agree to defend,
indemnify and hold harmless the Releasees from (a) any and all claims, loss, liability,
damages or costs by any person, firm, corporation or other entity claiming by, through or
under Releasors in any capacity whatsoever, including all subrogation claims and/or
claims for reimbursement, including any court costs and attorneys fees, that may incur
due to Releasors use of or presence in and on City of Pawtucket property; and (b) any
and all legal actions, including third-party actions, cross-actions, and/or claims for
contribution and/or indemnity with respect to any claims by any other persons, entities,
parties, which relate to or arise out of Releasors use of or presence in and on City of
Pawtucket property.
The Releasors acknowledge the risks that may be involved and hazards connected with
use of or presence in and on City of Pawtucket property but elect to provide services

under any contract with the City of Pawtucket with full knowledge of such risks. Releasors
also acknowledge that any loss, damage, and/or injury sustained by Releasors is not
covered by Releasees insurance. Releasors agree to become fully aware of any safety
risks involved with the performance of services under any contract with the City of
Pawtucket and any safety precautions that need to be followed and agree to take all such
precautions.
The duty to indemnify and/or hold harmless the City of Pawtucket shall not be limited by
the insurance required under the City of Pawtucket Terms and Conditions of Purchase.
7.0 - Additional Insurance Requirements
In addition to the insurance provisions in the City of Pawtucket Terms and Conditions of
Purchase, the liability insurance coverage, except Professional Liability, Errors and
Omissions or Workers' Compensation insurance required for performance of a contract
with the City of Pawtucket shall include the City of Pawtucket, its divisions, officers and
employees as Additional Insureds but only with respect to the selected vendor's activities
under the contract. The insurance required through a policy or endorsement shall include:
A. a Waiver of Subrogation waiving any right to recovery the insurance company may
have against the City of Pawtucket; and
B. a provision that the selected vendor's insurance coverage shall be primary with
respect to any insurance, self insurance or self retention maintained by the City of
Pawtucket and that any insurance, self insurance or self retention maintained by
the City of Pawtucket shall be in excess of the selected vendor's insurance and
shall not contribute.
There shall be no cancellation, material change, potential exhaustion of aggregate limits
or non-renewal without thirty (30) days written notice from the selected vendor or its
insurer(s) to the City of Pawtucket's Purchasing Agent. Any failure to comply with the
reporting provision of this clause shall be grounds for immediate termination of the
contract with the City of Pawtucket.
Insurance coverage required under the contract shall be obtained from insurance
companies acceptable to the City of Pawtucket. The selected vendor shall pay for all
deductibles, self insured retentions and/or self insurance included hereunder.
The City of Pawtucket's Purchasing Agent reserves the right to consider and accept
alternative forms and plans of insurance or to require additional or more extensive
coverage for any individual requirement.