Multi-Disciplinary On-Call Professional Services

REQUEST FOR QUALIFICATIONS (RFQ)

Specification No. 26-11761-C

FOR

MULTI-DISCIPLINARY ON-CALL PROFESSIONAL SERVICES
PROPOSALS WILL NOT BE OPENED AND READ PUBLICLY

Dear Proposer:

The City of Berkeley is soliciting written proposals from qualified firms or individuals for on-call professional services for the full spectrum of municipal public works programs/projects including all components to implement municipal civil engineering, complete streets, transportation planning, transportation program administration and coordination, transportation engineering, traffic engineering, signal timing and design, surveying, pavement rehabilitation, sanitary sewer, storm drain, sidewalk, creek restoration and green infrastructure, assessment engineering, GIS, geotechnical/engineering testing. As a Request for Qualifications (RFQ) this is not an invitation to bid.

The project scope, content of proposal, and vendor selection process are summarized in the RFQ (attached). Proposals must be received no later than 2:00 pm, on Tuesday, December 2, 2025. Proposals are to be sent via email with “ON-CALL PROFESSIONAL SERVICES” and Specification No. 26-11761-C clearly indicated in the subject line of the email. Please submit one (1) PDF of the technical proposal. Corresponding pricing proposal shall be submitted as a separate document.

Email Proposals to:

City of Berkeley, Finance Department/General Services Division

purchasing@cityofberkeley.info

Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not conform to the requirements specified herein will not be considered. Issuance of the RFQ does not obligate the City to award a contract, nor is the City liable for any costs incurred by the proposer in the preparation and submittal of proposals for the subject work. The City retains the right to award all or parts of this contract to several bidders, to not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the proposer has read the RFQ and understands all the requirements and conditions.

For questions concerning the anticipated work, or scope of the project, please contact Ron Nevels, Manager of Engineering, via email at RNevels@berkeleyCA.gov no later than November 18, 2025. Answers to questions will not be provided by telephone or email. Answers to all questions or any addenda will be posted on the City of Berkeley’s site at http://www.cityofberkeley.info/ContentDisplay.aspx?id=7128 . It is the vendor’s responsibility to check this site. For general questions concerning the submittal process, contact purchasing at 510-981-7320.

We look forward to receiving and reviewing your proposal.

Sincerely,

Aundra Richards

Contract Administrator

I. BACKGROUND/SUMMARY/or INTRODUCTION

The City of Berkeley (“City”) is seeking qualified professional services firms for the full spectrum of municipal public works efforts including services for various infrastructure and transportation programs/projects including all components to implement complete streets, surveying, pavement rehabilitation, sidewalk rehabilitation and pedestrian safety and accessibility improvements, storm drain improvements, sanitary sewer improvements, structural engineering evaluation and design, retaining walls, geotechnical engineering, engineering testing, transportation/traffic engineering, roadway geometry to improve safety and traffic calming, traffic signal design, traffic signal timing and modeling, creek restoration, transportation program administration and coordination, and green infrastructure (GI) within and outside of the public right-of-way. Additional engineering services may include assessment district engineering and geographical information system (GIS) support, public engagement and outreach activities, right-of-way certification, environmental documentation and clearance (CEQA and NEPA), and preparing documentation for state and federal grant-funded projects as per the Caltrans Local Assistance Procedures Manual. The City requires these services to assist and augment City staff as necessary to plan, engineer, and implement the City’s Capital Improvement Program and provide on-going renewal and maintenance of City infrastructure.

The selected firm(s) shall provide consulting services on an “as-needed” basis for projects to be determined during the term of the contract. The City anticipates entering into a contract with several firms to provide these services. The contracts will be for a three (3) -year term (with potential extension to 5-years) with task order assignments awarded such that their specified durations do not exceed the contract term.

“Note that it is not necessary for firms to form teams in order to provide all of the required services requested under this RFQ. Firms that provide some, but not all of the services may respond to this RFQ separately and/or as part of a team submittal”.

Statements of qualifications will be evaluated based on the area of expertise for which the submitting firm/team wishes to participate. The City will issue task orders for projects based upon project funding requirements, a scope of services, work schedule, and fee proposal submitted to the City for its review and approval. The anticipated total Fiscal Year (FY) funding levels for consulting services are as follows: FY 2026 - $2,385,000, FY 2027 - $13,595,000 and FY 2028 - $13,595,000. The total overall consultant contracting capacity will be $29,575,000.

The City may from time-to-time issue task orders subject to the provisions of the Alameda County Transportation Commission’s Local Business Contract Equity (LBCE) Program. Such task orders will be issued to firms that meet the program requirements. Firms are encouraged to learn about the program and become registered by visiting www.alamedactc.org/contract-equity.

Services performed may cover the scope of all project phases, including preliminary planning; conceptual design and alternatives analysis; engineering: design development and final design including preparation of stamped plans, specifications, and engineering estimates by CA licensed civil engineer; services during bidding; construction management; and construction inspection, as needed. In the case of staff augmentation or construction management, the City, at its sole determination and convenience, may provide a temporary office space, and selected firm(s) may be expected to provide staff for up to 40 hours per week to reside in the temporary office space while performing assigned services.

CATEGORIES OF EXPERTISE SOUGHT

Surveying

Services required for surveying are expected to include preparing legal descriptions and plats by a licensed land surveyor in California, including but not limited to records of survey, provide property line information and locate property corners, prepare monument documentation, provide topographical information to aid in the design of storm drains, sanitary sewers, streets, parks, and other miscellaneous building projects, reference and re-establish City monuments, prepare and file associated corner records, review of maps submitted to the City by developers (Parcel Maps, LLA, etc.), perform duties typically required of a City Surveyor, additionally, the selected firm may be called upon to augment the efforts of the City surveying staff to complete large workloads.

Pavement and Sidewalk

Services required for paving projects are expected to mainly be as recommended by StreetSaver ® treatment types, such as reconstruction, overlays (including technologies such as micro-paving, etc.), various sealing techniques (slurries, chip seals, etc.), and possibly new technologies such as recycling-in-place and permeable types of paving. Project-specific pavement analysis and design should also be anticipated, which would include obtaining pavement section cores and soil samples, pavement and subgrade moduli, establishment of traffic indices, and flexible and rigid pavement design. Services would also include components such as traffic calming, reconfiguration of striping for traffic/bicycle lanes, and other treatments as identified in the City’s Pedestrian Plan ( https://www.cityofberkeley.info/pedestrian/ ) and Bicycle Plan ( https://www.cityofberkeley.info/berkeleybikeplan/ ).

Design services required for sidewalk rehabilitation/pedestrian safety improvement projects are expected to include sidewalk shaving, sidewalk removal/replacement, stair removal/replacement including handrails, curb ramp design, bulb outs, and pedestrian crossing improvements in conformance with City standard details and compliance with accessibility guidelines and requirements.

Storm Drain

Services required to address storm drainage are expected to include engineering rehabilitation of existing and new storm drain infrastructure, hydrologic and hydraulic calculations, guidance and support for compliance with California Water Board C.3 stormwater requirements, creek restoration plans, support for establishing and perfecting easements, and environmental review support.

Sanitary Sewer

The services may include, but are not necessarily limited to, planning, conceptual design, design, preparation of plans, cost estimation, preparation of bid documents, construction engineering support for sewer rehabilitation projects including open trench and trenchless construction methods.

Structural Engineering

Services required for retaining wall projects are expected to include structural evaluation and/or rehabilitation/replacement of retaining walls in the public right of way, evaluation, repair, and retrofit of existing municipal buildings and structures, foundation evaluations and designs, structural condition assessments following seismic or other hazard events, structural support for new municipal facility designs (parks, public safety, community centers), evaluation of streetlight mounted equipment, structural calculation and design peer reviews.

Transportation Engineering

Services required for transportation engineering are expected to include evaluation of existing roadway uses and developing conceptual design options and detailed designs for improving roadway usage, especially from the perspectives of safety and efficiency, for all modes of travel and including optimizing curb space usage. Work under this category would primarily support the Transportation Division’s Capital Improvement Project group, which is responsible for design and delivery of transportation capital projects throughout the City funded with County, State, and/or Federal grants. As such, consultant teams would need to be knowledgeable in the administrative aspects of delivering projects that are overseen by various funding agencies including but not limited to Caltrans, Alameda County Transportation Commission, California Transportation Commission, and Metropolitan Transportation Commission.

Services are anticipated to include designing with complete streets principles, which requires detailed knowledge of transportation and civil engineering, including applicable codes, requirements, standards, and references; traffic engineering including collection of data, performing traffic studies, implementation of traffic calming measures, traffic signal design, traffic signal coordination and timing, pavement markings, striping, and signage; roadway geometry and development of vehicle turn movement envelopes; evaluating and designing for pedestrian, bicycle, transit, and vehicle improvements for both quick build and permanent features; topographic, boundary, and utility surveying; coordination with utility owners to obtain utility maps; performing on-site utility locating by both destructive and non-destructive methods; evaluation and design of flexible and rigid pavements, accessibility compliance including California Building Code (CBC), Americans with Disabilities Act (ADA), Public Right of Way Accessibility Guidelines (PROWAG); MUTCD Warrant Analysis, and lighting assessment and design.

Other anticipated services include project management activities, including leading and documenting design meetings, tracking action items, file management including documenting key decisions, preparing and maintaining a project schedule, developing a project budget and designing to-budget; preparing construction phasing and traffic control plans; constructability evaluation; developing construction cost estimates and estimated construction durations; and evaluating and analyzing bid results. Teams would also need to have detailed knowledge of and experience with various project delivery methods, including design-bid-build, design-build, and CM-at-risk.

Services may also include project management and technical engineering staff augmentation roles requiring varying levels of engineering experience as needed to support the delivery of City transportation capital projects.

To a lesser extent, services may also include development of conceptual design options; environmental documentation and clearance per CEQA and NEPA; and performing public engagement and outreach activities, including hosting meetings; conducting surveys; preparing and conducting presentations; preparing and distributing graphical renderings and public outreach materials; hosting, and maintaining a project website; and performing individual public engagement activities.

Traffic Engineering

Services required for traffic engineering may include, but are not limited to, the following: review of private development proposals including EIRs; developing temporary traffic control and detour plans for construction projects and special events; preparing traffic calming plans including geometric design modifications, signage plans, and pavement markings; preparing traffic signal designs, public outreach, obtaining permits, preparing stamped plans, specs, and estimates (PS&E) culminating in bid documents, and engineering support services during construction; reviewing traffic signal timing plans and collision data and recommending new/adjusted timing plans including before/after speed/travel time comparisons; investigating traffic issues including site observations, collision analysis, and recommended actions; preparing reports and correspondence; conducting MUTCD warrant analysis; evaluating development traffic analysis reports; traffic modeling using Synchro and Vissim type software; preparing grant applications and requests for proposals; developing policies; and representing the City on any traffic-related matter which could include leading meetings and working group sessions during or outside of the City’s business hours and performing the role of facilitator/leader/consensus builder.

Transportation Planning

Multi-Modal/Complete Streets Transportation Planning and Design

• Development and updating of Bicycle Plan, Pedestrian Plan, Transit First Policy Implementation Plan, Vision Zero Action Plan.

• Development of Complete Streets policies and implementation plans, including internal agency procedural recommendations, staff structure recommendations, and development of design guidelines.

• Formulation of options and recommendations for both general and specific projects, including pedestrian and bicycle planning and facility design, transit planning and facility design, parking management including parking supply and pricing evaluations to manage parking demand, vision zero quick-build safety and traffic calming measures, utilizing current best practices and innovations from a variety of different design guideline resources.

• Development of Transportation Demand Management (TDM)/Mobility Management programs and policies, including coordination of land use and TDM requirements on new development such as bicycle parking ordinance requirements.

• Management of community planning activities, including consensus building, design charrettes, surveys, focus groups, public workshops, Transportation Commission meetings and City Council meetings, utilizing a variety of engagement modalities such as in-person, online, and hybrid options.

• Analysis of general traffic circulation and transportation issues such as parking and loading impact analysis and curb use planning, transit operation analysis, shared mobility service and needs analysis, network gap studies, corridor and intersection-level traffic analysis, corridor and intersection-level demand assessments, and pedestrian and bicycle traffic safety analysis.

• Economic analysis of residential and commercial properties and retail activity resulting from proximity to multi-modal transportation services.

• Development and evaluation of multi-modal transportation and streetscape schematic designs and recommendations for related transportation engineering improvements, collection and analysis of data (including multimodal traffic, pedestrian, bicycle, vehicle, and transit operations), and presentations to the public, Commissions and City Council.

• Preparation of conceptual roadway designs, potentially including streetscape, parking, street lighting, traffic signal design, striping plans, signage plans, traffic calming, asphalt and concrete roadway, curb, gutter, and sidewalk design, and product or project specifications.

• Intersection and corridor-level traffic studies, including transit efficiency and warrants for traffic control devices for pedestrian and bicycle crossings utilizing current best practices and innovations from a variety of different design guideline resources.

• Site analysis, including pedestrian, bicycle, parking, traffic, transit and related utilization and demand studies.

Project Development, Funding, and Management

• Project development at the conceptual/preliminary feasibility level suitable for grant applications, potentially including background research/data analysis, conceptual drawings, cost estimates.

• Project pre-construction and implementation schedule development for all capital project phases.

• Project management for multi-modal transportation projects, which may include project tracking and reporting, preparation of grant applications, and verification of compliance with municipal, Caltrans, and other requirements and standards.

• Gathering information from stakeholders such as City staff, community groups, BART, and AC Transit.

• Evaluating sources of transportation funding and writing and coordinating grant applications.

• Potential management of projects from the preliminary phases through planning and design phases, approval processes, public involvement, and final implementation.

• Project cost estimation that may include capital facility construction cost estimates, time and material cost estimates based on local market rates, compliance, right-of-way certification, engineering, staff costs, lifecycle cost analysis, and purchase specifications.

Urban Design and Streetscape Improvements

• Design services for integrated transportation/land use planning efforts, including pedestrian-supportive streetscape design, bicycle and pedestrian facilities, and transit infrastructure.

• Deliverables may also include mapping, conceptual landscape designs, and cost estimation for treatments.

Environmental Analysis

• Preliminary or complete environmental assessments, including initial studies, negative declarations, environmental impact reports, and mitigation monitoring programs to ensure transportation project compliance with the California Environmental Quality Act and National Environmental Policy Act (CEQA/NEPA).

• Review and drafting of comments on environmental documents for projects affecting the City of Berkeley, including area plans, General Plan amendments, and proposed projects and programs.

• Following the Caltrans Local Assistance Procedure Manual for field review, PES, and local project submittals for Caltrans’ Project Approval and Environmental Documentation (PA&ED) reviews.

Grant Funding and Contract Administration and Compliance

• County, regional, state, and federal aid funding, procurement, and contract compliance including Alameda County Transportation Commission and Metropolitan Transportation Commission requirements; Caltrans Local Assistance Procedures Manual and all applicable state and federal codes

Construction Management and Inspection

Services required for professional construction management and inspection services as staff augmentation ensuring projects are successfully delivered: completed on time, within budget, and in compliance with all applicable grant requirements, codes, permits, and standards for a variety of municipal projects including roadway and street improvements, complete streets developments, traffic calming, utility relocation, sewer infrastructure, stormwater systems, parks and recreation facilities, municipal buildings and structures, green infrastructure, traffic signals, lighting, roadway and pedestrian safety. Services include representing the City as the construction lead and main point of contact for projects and all aspects of overseeing and managing public works construction contracts. Related work includes coordination and communications with City staff, the public, utility companies, transit agencies, businesses, residents, and other organizations. File structures and document retention shall follow applicable City and Caltrans project delivery methods.

Green Infrastructure

Services required to address GI include but are not limited to those identified in the City’s Watershed Management Plan (WMP) and others as needed to meet requirements of the Municipal Regional Stormwater NPDES Permit (MRP) and may include stormwater treatment calculations, QSD/QSP services including NOI but not submittal, SMART system entries, pre- and post-rain event and other inspections, SWPPP development, surface treatments, such as bio-remediation cells (swales, flow-through planters), rain gardens, permeable paving, subsurface projects (such as cisterns and other detention concepts), and other stormwater treatments as identified in the WMP, and pre- and post-project monitoring.

Assessment Engineering

Services required for assessment district engineering are expected to include services as needed to administer the levy of the City's Street Lighting Assessment and Clean Storm Fee and may include underground utility, community facilities districts, and special tax districts, updating parcel data and calculating levy amounts; preparing budget worksheets; drafting Engineer's reports; preparing final levy rolls; preparing and assisting with the publication of public hearing notices; and other tasks needed for the City to levy its street lighting assessments and clean storm fee.

GIS

Services required to provide Geographic Information System (GIS) support for various programs and projects may include, but are not limited to, the following:

• Creating new and editing existing geospatial datasets in compliance with Local Government Information Model (LGIM) schema using a variety of ESRI products including ArcGIS Pro and AGOL.

• Developing data dictionaries and other metadata for new and existing spatial datasets

• Integrating data from multiple sources (satellite imagery, hazard models, demographic datasets, etc.) to produce actionable geospatial products.

• Writing or recording technical documentation and providing technical training.

• Performing data mining and data management tasks.

• Building forms in Survey123

• Developing web-based GIS applications using tools such as Instant App, Experience Builder, Dashboard, Field Maps, and Quick Capture.

• Field data collection using GPS locating equipment.

Geotechnical Services and Engineering Testing

• The scope of services may include open excavation or bore sampling. Samples may be tested for petroleum-based constituents, including but not limited to BTEX, TPH, O&G, etc., organic and non-organic compounds, determination of soil properties, ground water levels, trench stability, shoring requirements, pile bearing capacities, and soil and water corrosiveness.

Consultant shall provide the City with a project report for each assignment which summarizes field investigation, laboratory testing and recommendations, when required. Consultant shall provide remediation procedures for soil contamination.

• Inspection Services

Consultant shall provide qualified personnel to inspect projects that involve soil excavations, backfilling, underground storage tank removal, placement of imported soils, compaction, asphalt paving, Portland cement concrete placement, and other operations relative to sewers, streets, underground utilities, buildings and foundations, sidewalks, retaining walls, and special engineering structures such as pump stations and other steel structures. The inspector may perform visual inspections, log test results, keep daily diaries, communicate directions to the contractor, take direction and report to the Project Engineer. Certain paving projects may receive Federal and/or State funding, therefore, the Consultant's lab must possess Caltrans certification. Consultant must also have personnel with Caltrans certification available to perform inspections.

• Special Inspection Services

Consultants must be able to provide qualified personnel for special inspection services. Special inspection and testing must meet the minimum requirements of U.B.C. Sections 1701 and 1703. Each special Inspector shall meet the qualifications as specified in the "Guidelines for Special Inspection in Construction" be approved by the City of Berkeley and shall be affiliated with an approved laboratory as determined by the Building and Safety Division, of the City's Planning and Development Department prior to performing duties. Each Special Inspector shall submit his/her qualifications to the City, and is subject to a personal interview for purposes of determining pre-qualification.

• Soil and Aggregate Sampling and Testing

Consultant shall arrange for materials to be sampled and tested in accordance with applicable specifications and standards. Materials shall be tested for compliance with quality requirements, classification, moisture-density relationship gradations, "R" (Resistance) value, and other engineering characteristics. Consultant shall perform compaction tests in the field on sub-grade, aggregate bases, and trench backfill materials during construction using nuclear gauge or other methods as specified by the City.

• Sediment Testing

Consultant shall provide sediment coring, sampling and testing in accordance with applicable standards and specifications for various physical and chemical characteristics for metals, non-metals, pesticides and organics. Bioassay testing for state water quality certifications may also be required.

• Asphalt Concrete Sampling and Testing

Consultant shall provide concrete production inspection and testing at both plant and field. At the plant, inspections and tests shall include but not be limited to the following: performing sieve analysis and sand equivalent test on aggregates, inspecting, weighing and batching procedures, checking cleanliness of truck beds, plant and, mix temperatures, verifying use of tarps, and sampling asphalt binder. In the field, sampling, monitoring field temperatures of the mix, observe and sample the mix from behind the paver and advise as to the mix's quality. Ensuring asphalt is installed according to specifications and in proper lifts, verifying proper use of tacking compounds and application of pavement reinforcement fabrics.

• Pavement Surface Treatment Testing

Consultant shall provide pavement surface seals inspection and testing, including but not limited to sampling and testing of aggregate and asphalt emulsion/binder, as well as inspection of spread rate, ensuring proper application according to specifications and applicable standards.

• Pavement Evaluation and Analysis

Consultant shall provide visual condition surveys to identify existing asphalt or concrete pavement surface defects, determine method of evaluation to be used, and prepare a testing program. The testing program may include an evaluation of load carrying capacity, drainage adequacy, and thickness of the existing structural layers. Existing pavement deflections, where necessary, using the Dynaflect device or other testing methods in accordance with California Test 356. If a surface treatment is recommended for an existing pavement, air permeability tests on the pavement may be required to determine the thickness of the surface treatment. Special provisions shall be prepared upon request, which shall include but not be limited to specifications to correct existing poor sub-grade.

• Concrete/Masonry Sampling and Testing

Consultant shall provide sampling of new concrete, mortar, or grout, and tests for slump, mix, and air temperature, air entrainment (if used), and compression cylinders (casting pick-up, curing and testing). All sampling and testing shall be performed in accordance with applicable specifications and standards. Existing concrete or masonry structures may be sampled and/or tested for reinforcement location and verification, load bearing capacity, section dimensions, unit weight, serviceability etc. The Consultant shall provide rehabilitation, strengthening, serviceability, and retrofitting recommendations for existing sub-standard or damaged concrete or masonry structures upon request.

• Miscellaneous Testing

a) Wood – moisture content, grade and preservative retention

b) Steel – strength, grade and welding.

c) Coatings – compliance, mil thickness and lead content.

Consultant shall provide miscellaneous testing services on an as needed basis as determined by the City.

II. SCOPE OF SERVICES

In general, the Consultant shall perform stated services on an “on-call or as-needed” basis for various projects assigned by the City. The scope of work for any one project may involve all phases of project development and may include but not be limited to the following:

1. Review of available resources associated with the City’s infrastructure plans, assessments, regulatory mandates, and programs/projects.

2. Evaluate project sites taking photos or videos as appropriate, prepare engineering calculations, prepare schematic design sketches or drawings with associated preliminary construction cost estimates, evaluate constructability and make recommendations for City approval.

3. Prepare conceptual design options and lead discussions with stakeholders to establish a preferred design concept.

4. Conduct public outreach and engagement activities, including soliciting feedback from the public and responding to inquiries.

5. Consultants may also assist with Vision Zero program support tasks, including public engagement focused on traffic safety, interdepartmental coordination, and preparation of Vision Zero progress reports for City Council and the community.

6. Data collection (subconsultants to be determined as necessary):

a. Obtain utility maps from utility companies, including but not limited to PG&E, EBMUD, the City, and AT&T.

b. Provide underground utility investigations including but not limited to record searches of utility company maps, pot-holing, CCTV services including National Association of Sewer Service Companies (NASSCO) compliant condition coding by a certified Pipeline Assessment Certification Program (PACP) operator, ground penetrating radar, etc.

c. Perform soil borings (soil types and properties)

d. Obtain and determine other necessary material properties (e.g., subgrade moduli for pavement evaluation).

e. Analyze presence of contaminated materials.

f. Review existing traffic data and obtain new traffic counts as necessary.

g. Consultants may also be asked to apply Vision Zero methodologies to project planning and design, including evaluation of countermeasures to reduce severe and fatal crashes, systemic safety analysis of high-injury streets, and development of rapid implementation projects (e.g., paint-and-post treatments, signal timing adjustments, curb management strategies).

7. Project Design:

a. Define design criteria.

b. Perform required surveying layout and collect topographic data (subconsultants to be determined as necessary).

c. Provide support services to search available databases in the City or the County to investigate and verify the status of easements.

d. Perform hydrologic and hydraulic calculations and stormwater treatment calculations. Provide QSD/QSP services.

e. Perform traffic studies.

f. Perform pavement analysis and design.

g. Prepare technical specifications.

h. Prepare construction drawings using Civil 3D (version to be approved by the City, must be backwards compatible with version 2016) and in conformance with City of Berkeley CAD standards. All project Civil 3D files (i.e., drawings, x-refs, blocks, fonts, etc.) to be provided to the City. Final drawings to include signature/stamp of responsible design professional in either wet or electronic format and be formatted for 24-inch by 36-inch media or as requested by the City.

i. Submit 35%, 65%, 95%, and 100% design development documents and prepare corresponding Engineer’s Estimates, and Plans, Specifications and Estimates (PS&E).

j. Perform constructability review of project and discuss with staff.

k. Attend meetings with staff at relevant project milestones.

l. Provide support services during preparation of Environmental/CEQA documentation for city projects, as needed.

m. Assist and provide technical support services to the City in obtaining permits. This item can include preparing applications and obtaining permits from the City’s Planning Department, outside agencies and companies including but not limited to Caltrans, Department of Fish and Wildlife, Army Corps of Engineers, Regional Water Quality Control Board, San Francisco Bay Conservation and Development Commission, Bay Area Rapid Transit District, and/or other entities with regulatory authority, as appropriate. This can also include permit applications to utility companies (e.g., hydrant relocation to EBMUD, new electrical service to PG&E, etc.).

n. Assist and provide technical support services to the City in identifying and applying for grant funding from outside agencies including but not limited to Association of Bay Area Governments, Department of Water Resources, Water Board(s), Coastal Conservancy, etc.

8. Services during Bidding and Construction:

a. Pre-bid meeting preparation and attendance.

b. Assist in answering bidders’ questions.

c. Pre-construction meeting preparation and attendance.

d. Review submittals and shop drawings.

e. Respond to requests for information (RFIs).

f. Perform construction management.

g. Perform construction inspection.

h. Provide coordination and oversight of construction testing.

i. Review and acceptance of as-built drawings.

9. Post Construction Maintenance:

a. Prepare plans for ongoing maintenance of GI features.

b. Post-project monitoring.

c. Preparation of as-built plans based on contractor redline drawings.

Conditions:

1. On each occasion that the Consultant performs services for the City, Consultant shall advise the City in writing of the scope of services to be provided, and the cost of and estimated time to perform services.

2. Consultant shall not proceed to perform any such service until City and Consultant have established a project cost, a completion schedule, and a time period for performance, and the City has given its written authorization to perform such service.

3. Consultant will assign one person as a Point of Contact to provide on-call services.

4. Consultant shall not replace Point of Contact during the contract without notifying the City.

5. Consultant may be requested to attend meetings during or after the City’s business hours.

6. Upon completion, all documentation shall become the property of the City of Berkeley.

The term of the proposed contract shall be for three (3) years from the City’s notice of execution of the contract. Contracts may be extended to a total of five (5) years. It is anticipated that contract work will commence on or about March 14, 2026, and that the date of final services will be on or about March 13, 2029.

III. SUBMISSION REQUIREMENTS

All Statements of Qualifications shall include the following information, organized as separate sections of the SOQ. The SOQ should be concise and to the point.

A. A cover letter shall be submitted that includes a bullet list stating which of the following areas of expertise for which the Consultant/Team wishes to be evaluated:

1. Surveying

2. Pavement and Sidewalk

3. Storm Drain

4. Sanitary Sewer

5. Structural Engineering

6. Transportation Engineering

7. Traffic Engineering

8. Transportation Planning

9. Construction Management/Inspection

10. Green Infrastructure

11. Assessment Engineering

12. GIS

13. Geotechnical Engineering/Engineering Testing

B. Consultant Identification:

Provide the name of the firm, the firm's principal place of business (see section VII, F. – Local Vendor Preference), the name and telephone number of the contact person and company tax identification number.

C. Firm Experience:

Provide a listing of projects completed by the firm within the past five (5) years that demonstrate qualifications for the areas of expertise for which the respondent desires to evaluate. This list should include a brief description of each project, the location, date, and (if possible) the address and telephone number of a contact person.

D. Individual Staff Experience:

Provide a listing of each key staff person in the firm who will be assigned to the project and background information demonstrating their capabilities and qualifications to perform the assigned task. For each individual, provide current professional registrations, related experience, educational background, and years of experience with the team.

E. Consultant Team:

Provide a description of the team, the organization and its general experience, and specific experience of assigned staff. Provide an organizational chart of the team, including key personnel, lines of communication and responsibility, and subconsultant(s) if any. Provide a listing of similar projects of similar scope, which have been completed by members of the consultant team within the past five (5) years. This listing should include a description of each project; the location; construction cost; date; and (if possible) the name, address, and phone number of a contact person.

E. Client References:

Provide a minimum of three (3) client references. References should be California cities or other large public sector entities. Provide the designated person's name, title, organization, address, telephone number, and the project(s) that were completed under that client’s direction.

F. Contract Terminations:

If your organization has had a contract terminated in the last five (5) years, describe such incident. Termination for default is defined as notice to stop performance due to the vendor’s non-performance or poor performance and the issue of performance was either (a) not litigated due to inaction on the part of the vendor, or (b) litigated and such litigation determined that the vendor was in default.

Submit full details of the terms for default including the other party’s name, address, and phone number. Present the vendor’s position on the matter. The City will evaluate the facts and may, at its sole discretion, reject the SOQ on the grounds of the past experience.

If the firm has not experienced any such termination for default or early termination in the past five (5) years, so indicate.

G. Budget:

Demonstrate track record in meeting budgetary requirements.

H. Project Organization:

Provide a chart showing the names and assignments of all key personnel including an estimate of each individual’s time commitment to the project. The chart should include proposed lines of communication with City staff. Any proposed sub-consultants should be clearly identified on the chart.

I. Project Understanding and Approach:

This section of the SOQ should include a clear description of the Consultant’s understanding of the project and state the approaches and methodologies which the consultant proposes to undertake in order to meet the stated objectives of the City. Provide a work plan with as much detail as needed to describe how the required services and scope of work will be performed.

J. Quality Assurance/Quality Control (QA/QC):

This section of the SOQ should address any QA/QC program the proposer has established or proposes to establish and utilize throughout this project.

K. Cost of Services:

Provide Cost of Services in a separate sealed envelope. Provide a current schedule of the hourly rates for staff by job class and services anticipated to be used for tasks described above.

Hourly rates may only be amended annually at the start of the calendar year when the Consultant may request adjustment in the hourly rates, but that adjustment may not exceed the increase in the San Francisco Bay Area CPI over the same period. Hourly rate adjustments must be approved by the City before they can take effect.

IV. CONSULTANT SELECTION PROCESS

Evaluation will include, but is not limited to the criteria below (100 points + applicable local vendor preference):

A. Firm’s history – 10 points

B. Firm’s resource capability – 10 points

C. Personnel’s related experience – 20 points

D. Firm’s project management approach - 10 points

E. Firm’s demonstrated ability to perform in area of expertise - 25 points

F. Firm’s familiarity with public works projects – 25 points

G. Local vendor preference – maximum total of 5 additional points per submittal (more information see Section VII. Other Requirements, F. below)

After a review of the proposals from the short-listed respondents, the City may ask the proposers to make an oral presentation to answer any questions the City may have and to clarify their proposal. The City will then rank the proposals and then utilize fee schedules from sealed envelopes from the selected proposers and will attempt to negotiate satisfactory contracts with them. If the City is unable to reach agreement with the selected respondents, the City will repeat the negotiation process with the next highest respondent, and so on, if necessary.

The City reserves the right to reject any and all submissions.

V. PAYMENT

Invoices: Invoices must be fully itemized and provide sufficient information for approving payment and audit. Invoices must be accompanied by receipt for services in order for payment to be processed. Email invoices to Accounts Payable; (List on invoice, Attn: Public Works, Engineering Manager) and reference the title/contract number.

City of Berkeley

Accounts Payable

P.O. Box 700

Berkeley, CA 94710-700

Attn: Public Works, Engineering Manager

Email: AccountsPayable@BerkeleyCA.gov

Cc: PWengineering@berkeleyca.gov (unless directed otherwise)

Phone: 510-981-7310

Payments: The City will make payment to the vendor within 30 days of receipt of a correct, approved and complete invoice.

VI. CITY REQUIREMENTS

A. Non-Discrimination Requirements:

Ordinance No. 5876-N.S. codified in B.M.C. Chapter 13.26 states that for contracts worth more than $3,000 bids for supplies or bids or proposals for services shall include a completed Workforce Composition Form. Businesses with fewer than five employees are exempt from submitting this form. (See B.M.C. 13.26.030)

Under B.M.C. section 13.26.060, the City may require any bidder or vendor it believes may have discriminated to submit a Non-Discrimination Program. The Contract Compliance Officer will make this determination. This applies to all contracts and all consultants (contractors). Berkeley Municipal Code section 13.26.070 requires that all contracts with the City contain a non-discrimination clause, in which the contractor agrees not to discriminate and allows the City access to records necessary to monitor compliance. This section also applies to all contracts and all consultants. Bidders must submit the attached Non-Discrimination Disclosure Form with their proposal.

B. Nuclear Free Berkeley Disclosure Form:

Berkeley Municipal Code section 12.90.070 prohibits the City from granting contracts to companies that knowingly engage in work for nuclear weapons. This contracting prohibition may be waived if the City Council determines that no reasonable alternative exists to doing business with a company that engages in nuclear weapons work. If your company engages in work for nuclear weapons, explain on the Disclosure Form the nature of such work. Bidders must submit the attached Nuclear Free Disclosure Form with their proposal.

C. Oppressive States:

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