NOTICE OF SOLICITATION FORM
INSTRUCTIONS FOR BIDDERS
CITY OF BISBEE
ABATEMENT OF REGULATED BUILDING MATERIAL (RBM)
FORMER “BISBEE GOURMET FOODS”
30 Main St Bisbee, AZ 85603
1. Introduction
The City of Bisbee is seeking sealed bids (“Bids”) in the manner specified herein from qualified
vendors (“Vendor”) capable of providing the following goods and/or services:
The City of Bisbee is seeking bids to remove regulated building material
including but not limited to asbestos containing material and lead-based paint
from 30 main Street, Bisbee, AZ. The asbestos to be removed from the two story
commercial building.
2. SCHEDULE OF EVENTS
Mandatory Field-Meeting:
June 24, 2026
11:00 a.m. (Arizona, MTS)
Submittal Due Date:
July 9, 2026
3:00 p.m. (Arizona, MST)
Submittal Location:
City Clerk, City of Bisbee
118 Arizona Street
Bisbee, AZ 85603
Inquiries may be directed to:
City of Bisbee Community Development
118 Arizona Street
Bisbee, AZ 85603
Attn: Matthew Gurney
(520) 432-6002
mgurney@bisbeeaz.gov
Melissa Hartman
(520) 335-5693
mhartman@bisbeeaz.gov
3. Nature of the Purchase
The specifications and descriptions of the work and/or materials required are described in the
attached “Specifications, Scope of Work or Requirements” that accompanies this Notice.
4. Preparation of Bid
1
4.1 It is the responsibility of the Vendor to examine the entirety of this Notice of
Solicitation and to seek clarification of any requirement that may not be clear. This Notice of
Solicitation includes the City of Bisbee’s standard Purchase Contract, which the successful bidder
will be required to execute.
2
4.2 The City will not reimburse any costs incurred in developing, presenting or
providing the Bid. All materials and documents submitted in response become the property of the
City and will not be returned.
4.3 All Bids submitted to the City become a public record. If the Vendor believes that
any information included in a Bid should remain confidential, the Vendor must specifically
identify that information and its reasons. In the event of any public request for this information,
the City will use its best reasonable efforts to provide the Vendor with notice of this request and
an opportunity to obtain a court order, at the Vendor’s sole expense, protecting this information
from release prior to making it available.
4.4 Bidders shall be licensed and asbestos-certified professionals, compliant with all
regulatory requirements, and must submit documentation verifying such certification.
4.5 If brand names or specific products are identified in the specifications, the Vendor
may propose substantially equivalent alternatives. For any such Bid, the Vendor must submit
technical literature or detailed production information sufficient to allow the City to evaluate the
nature of the proposed product.
4.6 Prices shall be submitted on a per unit basis, by line item, when applicable. The
prices offered should include applicable state and local taxes. The City will reimburse the Vendor
for applicable transaction or sales taxes, provided that they are separately identified in any invoice.
The Vendor will be responsible for the payment of all applicable taxes.
4.7 Prices shall include delivery, freight, and taxes.
4.8 Any exceptions that are included with the Bid shall be submitted in a clearly
identified separate statement by which the Vendor specifically identifies the precise terms to which
any exception is made and describes any alternative offer, if applicable. Any exception that is not
clearly identified will be without force and effect. An attached preprinted form of contract or the
Vendor’s standard terms will not be considered to be a specific statement of exception.
4.9 Federl Davis-Bacon prevailing wages apply to this project, Payment of wages
fringe benefits and overtime rates are required.
Applicability of the Davis Bacon prevailing wage requirements:
Davis-Bacon prevailing wage requirements apply to the construction, alteration, remediation, and
repair treatment works carried out in whole of the project of 30 Main located at 30 Main St, Bisbee,
AZ 85063
If the subrecipient encounters a unique situation at the site that presents uncertainties regarding
Davis-Bacon applicability, the sub-recipient must discuss the situation with the City of Bisbee staff
and the EPA representative.
5. Submission of the Bid
5.1 Three copies of the Sealed Bids must be in the actual possession of the City
Clerk on or prior to the exact time and date indicated in the Schedule of Events. Late Bids will
not be considered.
5.2 Sealed Bids must be submitted in a sealed envelope or container with the
3
following information clearly indicated on the outside:
a. Name of the Solicitation, as indicated by the City.
b. Name and address of the Vendor
4
5.3 Bids shall be submitted in writing, by a paper document that is printed, typed or in
ink. Bids submitted directly to the City by electronic means, by facsimile, electronic mail, or
otherwise, shall not be accepted. Any substitute for any document forms provided with this Notice
of Solicitation must be legible and must contain the same information requested by any such form.
5.4 Bids may be withdrawn upon the submission of written, signed request submitted
by the Vendor prior to the due date and time. Bids may not be amended or withdrawn after the due
date and time.
6. Award of the Contract
6.1 The City reserves the right to waive any immaterial defect or informality in a Bid;
to reject any or all Bids or portions thereof; to reissue this Notice of Solicitation; and to accept a
Bid on a partial basis, if in the best interests of the City.
6.2 Unless otherwise stated, the Contract will be awarded to the responsible bidder who
has demonstrated the ability to perform as required. Factors that will be considered in making this
award include technical capability of the Vendor, performance history, demonstrated availability
of the necessary people and equipment, price and timeliness of the performance.
7. Certification
7.1 By signing and submitting a Bid, the Vendor certifies that the Bid did not involve
any collusion or other anti-competitive practice; that the Vendor will not discriminate against any
employee, applicant, or customer in violation of applicable state and federal law; and that the
Vendor has not given, offered to give and will not give any economic opportunity, future
employment, gift, loan, gratuity, trip, favor or discount to any City employee or official in
connection with the Bid.
7.2 The Vendor further certifies that the individual signing the Bid has the authority to
make a binding legal commitment on behalf of the Vendor to perform and deliver everything that
is required in connection with the Bid. Unless otherwise stated herein, the Bid shall be effective
for a period of thirty (30) days.
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
