SS 9732 for Renewal and Upgrade of Hospital-Based Medical Breast Milk, Donor Milk and Infant Formula Tracking System (Timeless) RFx# 3150006773
| Location: | Mississippi |
|---|---|
| Posted: | Mar 26, 2026 |
| Due: | Apr 9, 2026 |
| Agency: | State Government of Mississippi |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 9275-26-R-RFIN-00044 |
| Publication URL: | To access bid details, please log in. |
Procurement Details
| Smart Number | 9275-26-R-RFIN-00044 | Advertised Date | 03/26/2026 8:00 AM |
| RFx # | 3150006773 | Submission Date | 04/09/2026 3:00 PM |
| RFx Status | Open | Major Procurement Category | INFORMATION TECHNOLOGY (IT) |
| RFx Opening Date | 04/09/2026 3:00 PM | Sub Procurement Category | SOLE SOURCE NOTICES |
| RFx Type | Req. for Information | ||
| Agency | UNIV OF MS MEDICAL CENTER | ||
| RFx Description |
UNIVERSITY OF MISSISSIPPI MEDICAL CENTER SS 9732 for Renewal and Upgrade of Hospital-Based Medical Breast Milk, Donor Milk and Infant Formula Tracking System (Timeless) RFx# 3150006773 Responses will be received by UMMC, 2500 North State Street, Jackson, MS 39216, for the above. Objections to the sole source certification request due April 9, 2026 at 3:00 PM CT. For questions, please contact solesource@umc.edu. For certification request and objection procedure, visit the MS Procurement Portal website: https://www.ms.gov/dfa/contract_bid_search/Bid?autoloadGrid=False UMMC currently uses Mothers' Milk Bank of Mississippi and Mother's milk Bank of Austin, TX, which uses Timeless 2D Labels for their product and Abbott (Similac) Nutrition. No other product is capable of scanning and decoding the barcodes on donor milk com |
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Contact Information
| Name | Grant Banks | gabanks@umc.edu | |
| Phone | 601 815 5295 | Fax |
RFx Items
| PRODUCT CATEGORY | PRODUCT DESCRIPTION |
| 46500 | Hospital & Surgical |
Awarded
| VENDOR NAME | VENDOR NUMBER | AWARD DATE | AWARD AMOUNT | FUNDING SOURCE |
Bid Attachments
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Attachments
Newspaper Advertisement |
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Attachments
Notice of Intent - PDF |
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Attachments
Vendor Sole Source Letter |
Attachment Preview
| February 2, 2026 |
|---|
| Attention: Grant A. Banks |
| University of Mississippi Medical Center |
| 2500 North State Street |
| Jackson, MS 39216 |
| 1. The product or services being purchased must perform a function for which no other | |
|---|---|
| product or source of services exist - what is the unique functionality of this product? | |
| The Timeless Medical Breast Milk, Donor Milk and Infant Formula Tracking System uses | |
| unique barcode identifiers to ensure a correct match for every feeding and verifies the | |
| feeding unit has not expired nor does it contain any additives that have been recalled. | |
| The system is the only program on the market able to scan and decode pasteurized | |
| human donor milk barcodes from HMBANA milk banks as well as all infant formula | |
| product barcodes, and specifically the only company able to scan and decode Enfamil | |
| barcodes. In addition to being the market's most advanced donor human milk and | |
| formula tracking solution, the Timeless System also has the industry's most advanced | |
| recipe calculator. This calculator is not only capable of calculating recipes to match the | |
| physician order, but it is also able to change milk types and ensure the correct fortifier(s) | |
| are being used and also ensure the correct amount(s) are being added to the prepared | |
| feed. | |
| 2. What are the specific business objectives that can be met only through our unique | |
| product or services - why does UMMC need this specific unique functionality? | |
| Our mission at Timeless Medical Systems(R) is to utilize technology to improve patient | |
| outcomes with advanced nutrition management. Since 2005, the Timeless Medical | |
| Breast Milk, Donor Milk and Infant Formula Tracking System has saved hundreds of | |
| thousands of feeding errors which would otherwise go undetected. The Timeless System | |
| is clinically proven to reduce patient errors as well as improve patient safety and increase | |
| staff productivity while also reducing a hospital's financial exposure. The combination | |
| of these unique functionalities ensures that identification, preparation and feeding errors | |
| are minimized throughout your hospital or hospital system. |
Timeless Medical Systems International Ltd.
Century House, 16 Par-la-Ville Road
Hamilton, HM 08, Bermuda
P: 917-410-2257 F: 866-895-2874
www.TimelessMedical.com
legal@timelessmedical.com
February 2, 2026
Attention: Grant A. Banks
University of Mississippi Medical Center
2500 North State Street
Jackson, MS 39216
RE: Timeless Medical Systems(R) - University of Mississippi Medical Center
In follow up to your recent email we enclose the following responses to the questions that you had
forwarded to Timeless Medical Systems:
1. The product or services being purchased must perform a function for which no other
product or source of services exist - what is the unique functionality of this product?
The Timeless Medical Breast Milk, Donor Milk and Infant Formula Tracking System uses
unique barcode identifiers to ensure a correct match for every feeding and verifies the
feeding unit has not expired nor does it contain any additives that have been recalled.
The system is the only program on the market able to scan and decode pasteurized
human donor milk barcodes from HMBANA milk banks as well as all infant formula
product barcodes, and specifically the only company able to scan and decode Enfamil
barcodes. In addition to being the market's most advanced donor human milk and
formula tracking solution, the Timeless System also has the industry's most advanced
recipe calculator. This calculator is not only capable of calculating recipes to match the
physician order, but it is also able to change milk types and ensure the correct fortifier(s)
are being used and also ensure the correct amount(s) are being added to the prepared
feed.
2. What are the specific business objectives that can be met only through our unique
product or services - why does UMMC need this specific unique functionality?
Our mission at Timeless Medical Systems(R) is to utilize technology to improve patient
outcomes with advanced nutrition management. Since 2005, the Timeless Medical
Breast Milk, Donor Milk and Infant Formula Tracking System has saved hundreds of
thousands of feeding errors which would otherwise go undetected. The Timeless System
is clinically proven to reduce patient errors as well as improve patient safety and increase
staff productivity while also reducing a hospital's financial exposure. The combination
of these unique functionalities ensures that identification, preparation and feeding errors
are minimized throughout your hospital or hospital system.
Timeless Medical Systems International Ltd (C) 2026 - Confidential - Not For Distribution - Page 1 of 2
| 3. The product or services must be available only from the manufacturer and NOT through | |
| resellers who could submit competitive pricing for the product or services - does the | |
| vendor allow resellers/can anyone else give a quote for this item? | |
| Timeless has a direct sales force model and therefore does not work with any other third- | |
| party distributors. Budgetary quotes can only be provided directly from Timeless Medical | |
| Systems(R) employees. | |
| If you should require any additional information, please let us know. | |
| Best regards, | |
| John Rowe, CEO | |
| Email: JRowe@TimelessMedical.com | |
| Phone: (917) 410-2257, Ext. 101 |
Timeless Medical Systems International Ltd.
Century House, 16 Par-la-Ville Road
Hamilton, HM 08, Bermuda
P: 917-410-2257 F: 866-895-2874
www.TimelessMedical.com
legal@timelessmedical.com
3. The product or services must be available only from the manufacturer and NOT through
resellers who could submit competitive pricing for the product or services - does the
vendor allow resellers/can anyone else give a quote for this item?
Timeless has a direct sales force model and therefore does not work with any other third-
party distributors. Budgetary quotes can only be provided directly from Timeless Medical
Systems(R) employees.
If you should require any additional information, please let us know.
Best regards,
John Rowe, CEO
Email: JRowe@TimelessMedical.com
Phone: (917) 410-2257, Ext. 101
Timeless Medical Systems International Ltd (C) 2026 - Confidential - Not For Distribution - Page 2 of 2
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