Comprehensive HRIS and Payroll Software
| Location: | Texas |
|---|---|
| Posted: | Feb 5, 2026 |
| Due: | Mar 6, 2026 |
| Agency: | Galveston Park Board |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-003 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-003
|
| Bid Title: |
Comprehensive HRIS and Payroll Software
|
| Category: | Administration |
| Status: | Open |
|
Attachment Preview
PARK BOARD OF TRUSTEES
OF THE CITY OF GALVESTON (PARK BOARD)
SEALED REQUEST FOR PROPOSAL
Bid Number: 2026-003
Bid Title: Comprehensive HRIS and Payroll Software
Sealed Bid Closing Date: March 6, 2026, by 12:00 pm CST
Submittal: One (1) marked Original, and three (3) exact duplicate copies and one (1) electronic copy of your
completed proposal in a sealed envelope properly labeled and clearly marked with the RFP number and
description.
Contact: Kelly Bender, Accounting Manager
601 Tremont, Suite 201, Galveston Texas 77550
kbender@galvestonparkboard.org or 409-797-5118
No Proposals submitted after the above deadline will be accepted.
Key Event Schedule:
RFP Release Date
Written Questions Due
Questions Answered and Posted to Website
Bids Due to and Opened by Park Board
Anticipated Finance Committee Meeting
Anticipated Park Board of Trustees Meeting
Anticipated Award Date
February 5, 2026
February 16, 2026, by 12:00pm CST
February 18, 2026
March 6, 2026, by 12:00pm CST
April 14, 2026
April 28, 2026
May 1, 2026
The Park Board of Trustees of the City of Galveston is accepting Sealed Proposals for Comprehensive HRIS
and Payroll Software and Implementation Services, Galveston, TX. Refer to the Instruction to Bidders for
detailed information.
Qualified bids will be determined, and all vendors are subject to final approval by the Park Board of Trustees at
a Regular or Special Called meeting. The Park Board invites all vendors and encourages minority-owned, small
businesses and local entrepreneurs to consider Galveston Island as its next business venture.
The Park Board reserves the right to waive any formality and to reject any and all bids, or to accept any bid
which in its opinion is most advantageous.
REQUEST FOR PROPOSALS
1) Introduction
a) Project Overview: The Park Board of Galveston is requesting Proposals with the intent of Contracting
for the services contained in Scope of Services.
b) Questions: Following are contacts for questions as identified.
i) Scope of Service Questions: All questions related to the scope of services should be submitted in
writing to the contact person(s) noted in Scope of Services.
ii) Replies: Responses to inquiries which directly affect an interpretation or effect a change to this RFP
will be issued in writing by addendum and posted to Park Board website. All such addenda issued by
Park Board prior to the submittal deadline shall be considered part of the RFP. The Park Board shall
not be bound by any reply to an inquiry unless such reply is made by such formal written
addendum.
iii) Acknowledgement of Addenda: The Respondent must acknowledge all addenda by signing and
returning such document(s) or by initialing appropriate area of the Qualification document or the
submittal will be marked Non-Responsive.
c) Notification of Errors or Omissions: Respondents shall promptly notify the Park Board of any
omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFP. The
Park Board shall not be responsible or liable for any errors and/or misrepresentation that result from the
submittal which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.
d) Conflict of Interest Questionnaire (Form CIQ): A person or business, and their agents, who seek to
contract or enter into an agreement with the Park Board, are required by Texas Local Government Code,
Chapter 176, to file a conflict-of-interest questionnaire (FORM CIQ) which is found in Appendix C. The
form must be filed with the Park Board no later than seven (7) days after the date the person or business
begins contract discussions or negotiations with the Park Board, or submits an application, response to a
Request for Qualification or Proposals, correspondence, or other writing related to any potential
agreement with the Park Board. If no conflict exists, the offeror must mark the form Not Applicable or
NA and return with the packet.
e) Disclosure of Interested Parties Form 1295: A person or business, who enters into a contract with the
Park Board, meeting the conditions according to Texas Local Government Code Sec. 2252.908, is
required to file Form 1295 with Texas Ethics Commission. This form is not required unless there is a
contract between the vendor and the Park Board. Do not submit this form unless you receive an
award letter from the Park Board.
2) Contact Information
i) Mailing & Physical Address: Park Board of Trustees of the City of Galveston
601 Tremont, Suite 201, Galveston, Texas 7 7 5 5 0
ii) Point of Contact Email Address: Identified on the Cover Page
3) General Information
a) Tax Exempt Status: Park Board purchases are exempt from State Sales Tax and Federal Excise Tax.
Park Board will furnish Excise Tax Exemption Certificate upon request.
b) Public Inspection of Proposals: The Park Board strictly adheres to the Texas Public Information Act
(Texas Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and
laws regarding the disclosure of RFP information. Qualification Documents are not available for public
inspection until after the contract award. If the Respondent has notified the Park Board, in writing, that
the Qualification Document contains trade secrets or confidential information, the Park Board will
generally take reasonable steps to prevent disclosure of such information, in accordance with the Public
Information Act. This is a statement of general policy only, and in no event shall the Park Board be
liable for disclosure of such information by the Park Board in response to a request, regardless of the
Park Board’s failure to take any such reasonable steps, even if the Park Board is negligent in failing to
do so.
c) All Respondents are hereby put on notice that if the Respondent is awarded a contract for procurement
of goods or services, the Park Board is entering into that contract in its governmental capacity, and not a
proprietary capacity.
d) The Park Board is required to verify, that company does not do business with Iran, Sudan, or any
Foreign Terrorist Organization, pursuant to Texas Government Code, Chapter 2252, Section 2252.152,
and Section 2252.153.
4) RFP Withdrawals and/or Amendments
a) RFP Withdrawal: The Park Board reserves the right to withdraw this RFP for any reason.
b) RFP Amendments: The Park Board reserves the right to amend any aspect of this RFP by formal written
Addendum prior to the submittal deadline and will endeavor to notify all potential Respondents that
have notified the point of contact of their intent to submit, but failure to notify shall impose no
obligation or liability on the Park Board.
5) Estimated Quantities
a) The Park Board does not guarantee to purchase any minimum or maximum quantity but does
contemplate purchasing exclusively during the term of the contract from the successful vendor(s).
6) Qualification Submittal Requirements
a) Submittal Packet – How to submit: All Proposals must be submitted in person or by mail at the
addresses in Section 2, above. No submittal will be accepted electronically, either by fax or email.
Proposals submitted electronically will be marked non-responsive. Submittals shall be sealed and
marked clearly with the Request for Proposals number, Request for Proposals name, closing date
and time, on the outside of the package or envelope. Unidentifiable Proposals will be unopened and
marked as non-responsive.
b) Submittal Packet – Required Contents: All items in this RFP are considered part of the Proposals
package. Submittals must include the package in its entirety; signed in the appropriate places by an
authorized representative of the company with an original signature. Proposals not including all of the
above will be considered non-responsive. A Submittal requires an Original signed document along with
any other copies or media source as indicated on the cover page. If requested, please mark the
Submittals “Original” and “Copy” and label the media source (preferred media is a jump/thumb drive).
If requested, please submit the original and correct number of copies indicated on the title page, or
Submittal will be marked “Non-responsive”. Offerors must submit their Proposals on the forms provided
herein, otherwise, it will be marked non-responsive.
c) Submittal Deadline: The deadline for submittal of Proposals shall be as identified on the title of the
Request for Proposals. It is the Offeror’s responsibility to have all Documents, including Addenda,
correctly submitted by the submittal deadline. No extensions will be granted, and no late Submittals will
be accepted.
d) Proposals Received Late: Respondents are encouraged to submit their Proposals as soon as possible. The
time and date of receipt recorded by Park Board Reception or designee shall be the official time of
receipt. The Park Board is not responsible for late submission regardless of the reason. Late Submittals
will not be considered under any circumstances.
e) Alterations or Withdrawals of Proposal Document: Any submitted Proposals may be withdrawn, or a
revised Proposal substituted prior to the submittal deadline. Documents cannot be altered, amended or
withdrawn by the Respondent after the submittal deadline.
f) Document Format (Qualifications): Statement of Qualification (SOQ) Responses should not be overly
long or exceed thirty (30) pages in length, not including appendices or attachments, and should be
formatted as follows: 8 ½ " x 11" paper, 12-pitch font size, and single-sided. Items such as resumes DO
NOT count against the page limit. If complete responses cannot be provided without referencing
supporting documentation, such documentation must be provided with the SOQ, with specific references
made to the section tab number, page, and/or paragraph where the supporting information can be found.
SOQs are to be prepared in such a way as to provide a straightforward, concise delineation of
capabilities to satisfy the requirements of the solicitation.
g) Questions and Responses: Questions regarding Proposals must be addressed to the Point of Contact
identified in the request. The question deadline is noted on the cover page under Key Event Schedule.
Responses will be answered after the question deadline in the form of an Addendum. No responses will
be given to questions submitted after the deadline. Questions submitted outside of the identified Point of
Contact will not be answered and any communication with a User Department prior to award by Park
Board of Trustees will disqualify a vendor from being considered for award.
h) Pre-Proposal Conferences: The date and time of a pre-proposal conference, if necessary, will be found
on the cover page under Key Event Schedule.
i) Validity Period: Once the submittal deadline has passed, any document shall constitute an irrevocable
proposal to provide the commodities and/or services set forth in the Scope of Services at the price(s)
shown in the Proposal Document. Such proposal shall be irrevocable until the earlier of the expiration of
ninety (90) days from the submittal deadline, or until a contract has been awarded by the Park Board.
7) Qualification Evaluation and Contract Award
a) Evaluation and Contract Award Process: An award of a contract to provide the goods or services
specified herein will be made using competitive sealed Proposals, in accordance with Chapter 252 of the
Texas Local Government Code, Chapter 2254 of the Texas Government Code, and with the Park
Board’s purchasing policy. The Park Board will evaluate all Submittals to determine which offerors are
reasonably qualified for the award of the contract, applying the anticipated evaluation factors and
emphasis to be placed on each factor as identified in the Scope of Services. A variety of factors may be
used in the evaluation of the submitted Proposals for this project. The Park Board may, at its option,
conduct discussions with or accept Submittal revisions from any reasonably qualified Respondent.
Discussions may not be initiated by offerors. These discussions will be limited to issues and topics
brought forth by the Park Board. Any attempt by respondent or vendor at deviating from the
issues and topics to discuss other issues and topics concerning the Request for Proposals brought
forth by the Park Board shall be grounds for disqualification. Vendors shall not contact any Park
Board personnel during the Request for Proposals process without the express permission from the Park
Board’s designated Point of Contact for this request.
b) Correspondence: All correspondence relating to this Request for Proposals, from advertisement to
award, shall be sent to the Park Board’s designated Point of Contact for this request. All presentations
and/or meetings between the Park Board and the vendor relating to this Request for Proposals shall be
coordinated by the Park Board’s designated Point of Contact for this request. The Park Board reserves
the right to determine which submittal(s) provides the Park Board with the best value and which will be
in the Park Board’s best interest.
c) Completeness: If Documents are incomplete or otherwise fail to conform to the requirements of the
RFP, the Park Board alone will determine whether the variance is so significant as to render the
Submittal non-responsive.
d) Ambiguity: Any ambiguity in the Submittal Document as a result of omission, error, lack of clarity or
non-compliance by the Respondent with specifications, instructions and all conditions shall be construed
in the favor of the Park Board. In the event of a conflict between these standard RFP requirements and
details provided in Scope of Services OR Request for Proposals, the mandatory signed documents shall
prevail.
e) Unit Prices and Extensions: If unit prices and their extensions do not coincide, the Park Board may
accept the price most beneficial to the Park Board, and the Respondent will be bound thereby.
f) Additional Information: Park Board may request any other information necessary to determine
Respondent’s ability to meet the minimum standards required by this RFP.
g) Partial Contract Award: Park Board reserves the right to award one contract for some or all the
requirements proposed or award multiple contracts for various portions of the requirements to different
Respondents based on the unit prices proposed in response to this request, or to reject any and all
Submittals and re-solicit for Proposals, as deemed to be in the best interest of Park Board.
h) No Commitment: The Request for Proposals does not commit the Park Board to award any costs or pay
any costs, or to award any contract, or to pay any costs associated with or incurred in the preparation of
a submittal to this request, or to procure or contract for services or supplies.
i) Protest Procedures: Any actual or prospective Respondent who is allegedly involved with the
solicitation or award of Proposal/bid/qualification may submit a protest to the decision. The protest must
be submitted in writing to the Park Board of Trustees Chief Executive Officer within three working days
after such aggrieved person knows of or should have known of the facts giving rise thereto. If the protest
is not resolved by mutual agreement, the Chief Executive Officer will promptly issue a decision in
writing to the protesting party.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...Public Notice of Request - Accounting Firm for Single Audit Solicitation ID: TCC26001 ...
State Government of Texas
Bid Due: 6/08/2026
...licensed Professional Accounting firms to provide accounting services. The accounting services... are to ...
State Government of Texas
Bid Due: 6/22/2026
...Class/Item Code: 20810-*Accounting/Financial: Bookkeeping, Billing and Invoicing, Budgeting, Payroll..., Taxes, etc., Microcomputer; 20911-*Accounting/Financial: ...
State Government of Texas
Bid Due: 9/30/2026
...SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is ...
VETERANS AFFAIRS, DEPARTMENT OF
Bid Due: 6/08/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.