SOFTWARE AND IMPLEMENTATION SERVICES FOR AN ENTERPRISE RESOURCE PLANNING SOFTWARE SYSTEMS ENVIRONMENT

Development Authority of the North Country

317 Washington Street, Suite 414

Watertown, New York 13601

PH: (315) 661-3200

Notice to Proposers

Procurement ID: 10-110124 .

Pursuant to the policies and procedures of the Development Authority of the North Country (“Authority”), the Authority is seeking Proposals for: Software and Implementation Services for an Enterprise Resource Planning Software Systems Environment.

The RFP can be downloaded from the Authority’s website: https://www.danc.org/bids .

Important Dates:

November 21, 2024 at Time:11:00am EST Optional Pre-Proposal Meeting

Prospective Proposers that are interested in participating in the Pre-Proposal Teleconference shall contact BerryDunn in writing ( kate.offerdahl-joyce@berrydunn.com ) to request the teleconference information.

The format of the Pre-Proposal Teleconference will be an overview presentation of the RFP, its contents, the RFP Schedule of Events, and additional topics. Following the presentation, prospective Proposers will be able to ask questions related to the RFP or the overall process. The Authority will attempt to answer all questions at that time, but answers provided shall not be binding. Following the Pre-Proposal Teleconference, the Authority will provided answers to all prospective proposers who have downloaded the proposal package for this project from the Authority’s website. An email notification will be sent that informs proposers that new information has been posted to the Authority’s website and is available for review and download.

December 13, 2024 by Time: 2:00pm EST Question Period Closes

No questions will be accepted after this date. Answers to questions will be provided as soon as possible, but no later than 3 days prior to the proposal due date. Answers will be provided to all prospective proposers who have downloaded the proposal package for this project from the Authority’s website. An email notification will be sent that informs proposers that new information has been posted to the Authority’s website and is available for review and download.

February 7, 2025 at Time: 2:00pm EST Electronic Submission of Proposals Due

A copy of the Proposal must be submitted in electronic form, signed by an authorized officer of the Proposer and uploaded to https://app.sharebase.com/#/folder/33042/share/506-8rn--lMJXr9mqVjqQ7vbznpVguP4 . Proposals received after the time and date specified above will not be accepted and will be returned.

The Week of May 5, 2025 Vendor Demonstrations

The Authority, at its sole discretion, reserves the right to have system demonstrations with those Proposers on the Vendor Shortlist, or any other Proposer. Demonstrations may be conducted at Authority offices or via web conference. Demonstrations will involve a scripted demonstration. The schedule, scripts, and demonstration requirements will be provided with the invitation to participate in demonstrations.

Primary Point of Contact: Pursuant to the Procurement Lobbying Law, the Authority has designated one person who may be contacted by Proposers regarding this procurement and shall require disclosure from Proposers of persons or organizations designated, retained or employed to attempt to influence the procurement process using the “Certification Pursuant Procurement Lobbying Law” form. (See Appendix B). All questions regarding this procurement opportunity should be e-mailed to:

Kate Offerdahl-Joyce

BerryDunn, Consulting Partner to the Development Authority of the North Country

Email: kate.offerdahl-joyce@berrydunn.com

Submission of a Proposal constitutes an acknowledgement that the Proposer has thoroughly examined and is familiar with the requirements under this RFP including appendices, forms, and attachments, that it is capable of performing the work to achieve the objectives of the Authority, and that it will accept these terms and conditions unless exceptions are specified in the Proposer's submission. The cover letter submitted with the Proposal must state whether any exceptions are taken to the terms and conditions, and reference the section of the Proposal where such exceptions are detailed.

No contact with any Authority personnel or Authority consultants other than the above-named designated Authority contact person is allowed until such time as a Notice of Award is issued by the Authority. Violation of this provision may be grounds for immediate disqualification.

If a Proposer believes there is any ambiguity or error in this RFP, the Proposer should immediately notify the Authority’s designated contact in writing and request clarification or modification of the RFP. Any modifications or clarifications will be made in writing and will be distributed to all Proposers who have downloaded this RFP from the Authority's website via an email notification that new information is available on the Authority’s website.