Final FY27 RFP Hearing Screening Services

Location:	Mississippi
Posted:	Mar 2, 2026
Due:	Mar 11, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services
Solicitation No:	173-20260220122502 OSSD
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	173-20260220122502 OSSD	Advertised Date	03/02/2026 1:00 PM
RFx #	3170035138	Submission Date	03/11/2026 2:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The Ocean Springs School District Board of Trustees invites you to participate in an RFPRequest for Proposals, by submitting a proposal for Hearing Screenings Services SY27. This invitation will be advertised in the Sun Herald, and specifications and gu

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
71052	Prosthetic-Audio Eui
94874	Serv HealRelProfMed

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
Final FY27 RFP Hearing Screening Services.pdf

Attachment Preview

Ocean Springs School District

Request for Proposal:

SY27 Hearing Screening Services

The Ocean Springs School District Board of Trustees invites you to participate in an RFP-

Request for Proposals, by submitting a proposal for Hearing Screenings Services SY27.

This invitation will be advertised in the Sun Herald, and specifications and guidelines may

be obtained by visiting www.ossdms.org or www.centralauctionhouse.com, or obtained in

the School Business Office, 2300 Government Street, Ocean Springs, Mississippi, 39564.

Official Bid Documents may be downloaded, and electronic bids may be submitted at

www.centralauctionhouse.com. For any questions relating to the electronic bidding

process, please call Central Bidding at 225-810-4814. Electronic submittal of proposals is

not required, but is encouraged.

Bid & Implementation Timeline:

Posting of Bid Notice to the State Bid Bank

February 22, 2026

First Publication of the RFP Notice by the

Newspaper

Second Publication of the RFP Notice by the

Newspaper

Last Day to submit questions

February 22, 2026

March 1, 2026

March 3, 20262, at 1:00 PM, CST

RFP Opened

March 11, 2026, at 2:00 PM, CST

RFP Evaluation Period

March 11-18, 2026

Recommendation to the BOT

April 21, 2026

RFP may be submitted electronically by contacting Central Bidding at 225-810-4814 and

setting up an account, or in person or via postal service to the Ocean Springs School District

Business Office, 2300 Government St., Ocean Springs, MS 39564, and ATTN: Jessica

Toland, Purchasing Specialist. RFP submissions are to be in a sealed envelope clearly

marked: RFP– Hearing Screenings SY27 and returned no later than March 11, 2026, at

2:00 PM CST, at which time submissions will be opened in the Ocean Springs School District

Business Office located at 2300 Government Street, Ocean Springs, MS 39564. The

proposal must be signed by an authorized official to bind the offeror to the proposal

provisions. No faxed or emailed proposals will be accepted. Late submissions will not be

accepted. Any questions regarding the RFP need to be submitted via email to Dr. Tricia

Cox, Director of Special Services, tcox@ossdms.org; Jessica Toland, Purchasing Specialist,

jtoland@ossdms.org; and Amy Armata, aarmata@ossdms.org. Questions will be answered

via a Q and A or Addenda document. Please check the websites for these documents.

Purpose and Need

The Ocean Springs School District, through the Office of Special Services, as part of its

requirement to implement the provisions of the Individuals with Disabilities Education Act

(IDEA) and Mississippi Policies and Procedures State Board Policy 74.19 Regarding

Children with Disabilities, is soliciting written proposals from potential providers for Hearing

Page 1

Screening Services. One vendor will be awarded the contract for services, and only

submissions from vendors offering in-person services will be considered.

Overview

The Ocean Springs School District seeks Hearing Screening Services to include a Pure

Tone Screening. If a Pure Tone Screening is not possible because the child cannot be

conditioned, then an Otoacoustic Emission evaluation (OAE) will be conducted. If the

audiologist or otolaryngologist determines the child does not have a hearing loss, the

audiologist or otolaryngologist should provide a statement indicating such and include it

with the screening report. Screenings must be aligned with IDEA, current Mississippi

Policies and Procedures Regarding Children with Disabilities, Family Educational Rights

and Privacy Act.

Scope of Work

A. Provide best practice in current school-based therapy and/or evaluations

B. Comply with the Individuals with Disabilities Education Act (IDEA) and Mississippi

Policies and Procedures, State Board Policy 74.19 for Children with Disabilities;

C. To conduct a hearing screening, including a Pure Tone Screening. If a Pure Tone

Screening is not possible because the child cannot be conditioned, then an

Otoacoustic Emission evaluation (OAE) will be conducted. If the audiologist or

otolaryngologist determines the child does not have a hearing loss, the audiologist or

otolaryngologist should provide a statement indicating such and include it with the

screening report.

D. Comply with Ocean Springs School District Policies and Procedures; and

E. Provide services during the 2026-2027 school year and extended school year as

necessary

Specifications

A. Qualifications

● Provide valid licenses in the State of Mississippi (Mississippi

Department of Education or other professional state licensing agent)

that allow you to provide the contracted services.

● Providers must be located in the State of Mississippi or be located

within 25 miles of the Ocean Springs School District.

● Pass background check and child abuse registry checks.

● Provide Certificate of General and Professional Liability Insurances

naming the Ocean Springs School District as an additionally insured.

● Provide Assurance of Workers' Compensation Insurance if applicable.

● Provide Assurance to Hold Harmless the Ocean Springs School District

from and against any claim, loss, expense, or damage to any person or

property arising out of the approved agreement to provide contracted

services to the Ocean Springs School District.

● Available to provide listed services for the 2026-2027 School Year and

extended school year.

● Provide an in-person service.

B. Focus of Service

● To provide a screening that includes a hearing screening, including a

Pure Tone Screening. If a Pure Tone Screening is not possible

because the child cannot be conditioned, then an Otoacoustic Emission

evaluation (OAE) will be conducted. If the audiologist or

otolaryngologist determines the child does not have a hearing loss, the

Special Services Contracted Services Hearing SY27 2

audiologist or otolaryngologist should provide a statement indicating

such and include it with the screening report.

● To ensure students are seen within 21 calendar days of the date of the

referral.

● To provide the report to the OSSD Department of Special Services

within 5 business days of the completion of the evaluation.

Management Responsibilities

The Ocean Springs School District will designate one representative who will act as

the primary point of contact. The representative will be responsible for conferring with

any and all parties necessary to resolve unanticipated issues or requirements that

might occur during the course of the contract.

Acceptance of Proposals

The Ocean Springs School District reserves the right, in its sole discretion, to waive

minor irregularities in proposals. A minor irregularity is a variation from the proposal

that does not affect the proposal, or gives one offeror an advantage or benefit not

enjoyed by other offerors, or adversely impacts the interests of the school district. The

Ocean Springs School District reserves the right to accept multiple proposals for

individual services. Solicitations of additional proposals may be necessary during the

school year to meet additional needs of the district in relation to providing IDEA

supports and services.

Rejection of Proposals

Proposals may be rejected for reasons that include, but are not limited to, the following:

● The proposal contains unauthorized amendments to requirements as outlined herein.

● The proposal is conditional.

● The proposal is incomplete or contains irregularities that make the proposal indefinite

or ambiguous.

● The proposal is not signed by an authorized representative of the applicant.

● The proposal contains false or misleading statements or references.

● The proposal price is clearly unreasonable.

● The proposal is not responsive (i.e., does not conform in all material respects to the

RFP).

● The supply or service item offered in the proposal is unacceptable by reason of its

failure to meet the requirements of the specifications, permissible alternates, or other

acceptability criteria outlined in the RFP.

Disposition of Proposals

All proposals become the property of the Ocean Springs School District.

Conditions of Solicitation

The release of the RFP does not constitute an acceptance of any offer. Ocean Springs

School District reserves the right to accept or reject any or all offers on the basis of the

evaluation criteria contained within this document. The offeror shall assure compliance with

the following conditions of solicitation:

● Any proposal submitted in response to the RFP shall be in writing.

● The Ocean Springs School District will not be liable for any costs associated with the

preparation of proposals or negotiations of contracts incurred by any party.

Special Services Contracted Services Hearing SY27 3

● Discussions may be conducted with offerors who submit proposals determined to be

reasonable

and only for clarification to assure full understanding of the solicitation requirements,

but proposals may be accepted without such discussion.

● Any withdrawal or modification of a proposal received after the time and date set for

receipt of proposals at the place designated for receipt is late. No late proposal or late

modification will be considered unless receipt would have been timely but for the

action or inaction of school district personnel directly serving the procurement activity.

● The offeror represents that it has not retained a person to solicit or secure this

agreement for a commission, percentage, brokerage, or contingent fee.

● The offeror certifies that the prices submitted in response to the solicitation have been

arrived at independently and without (for the purpose of restricting competition) any

consultation, communication, or agreement with any other bidder or competitor

relating to those prices, the intention to submit a proposal, or the methods or factors

used to calculate the price proposal.

Terms and Conditions

Certain terms and conditions are required. See the OSSD Terms and Conditions contained

in the RFP as well as those listed below.

1. Access to Records

The offeror will comply with the Family Right to Privacy Act with regard to all student

information. The offeror agrees to comply with provisions that provide authority for the

United States Inspector General, the U. S. Comptroller General, and the Mississippi

State Auditor, or any of its duly authorized representatives, at any time during the term

of this agreement, shall have access to, and the right to audit/examine any pertinent

documents, paper, and records, related to change and performance under this

agreement. Such records shall be kept for a period of five years after final payment

under this agreement.

2. Authority to Contract

Offeror warrants (a) that it is a validly organized business with valid authority to enter into

this agreement; (b) that it is qualified to do business and in good standing in the State of

Mississippi; (c) that entry into and performance under this agreement is not restricted or

prohibited by any loan, security, financing, contractual, or other agreement of any kind,

and (d) notwithstanding any other provision of this agreement to the contrary, that there

are no existing legal proceedings or prospective legal proceedings, either voluntary or

otherwise, which may adversely affect its ability to perform its obligations under this

agreement.

3. Compliance with Laws

The offeror understands that the school district is an equal opportunity employer and

therefore maintains a policy that prohibits unlawful discrimination based on race, color,

creed, sex, age, national origin, physical handicap, disability, or any other consideration

made unlawful by federal, state, or local laws. All such discrimination is unlawful, and

the offeror agrees during the term of the agreement that the offeror will strictly adhere to

this policy in its employment practices and provision of services. The offeror shall comply

with, and all activities under this agreement shall be subject to, all applicable federal,

state, and local laws and regulations, as now existing and as may be amended or

modified.

Special Services Contracted Services Hearing SY27 4

4. Personnel

Offeror agrees that, at all times, the employees of offeror furnishing or performing any of

the services specified under this agreement shall do so in a professional manner and

under a current professional license required for the service(s) rendered. Offeror agrees

to certify in writing to the Ocean Springs School District that all of its employees, as well

as subcontractors, who may come in contact with students during the term of the contract

with the district have had a Criminal Background Check completed, as well as Child

Abuse Registry check and none have been located on the child abuse registry and none

have been found guilty of any crime of violence, serious felony, or offense. These

services can be conducted by the Ocean Springs School District with the cost paid by

the approved contractor.

Special Services Contracted Services Hearing SY27 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Final FY27 RFP Hearing Screening Services

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See also