Final Propane SY27-29

Location:	Mississippi
Posted:	Mar 2, 2026
Due:	Mar 11, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	173-20260220121938 OSSD
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	173-20260220121938 OSSD	Advertised Date	03/02/2026 1:00 PM
RFx #	3170035135	Submission Date	03/11/2026 2:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The Ocean Springs Board of Education invites you to participate in an RFP- Request for Proposals for propane gas delivery to the Ocean Springs School District. This invitation will be advertised in the Sun Herald, and specifications and guidelines may b

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
40503	Butane and Propane

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
Final Propane SY27-29.pdf

Attachment Preview

Ocean Springs School District

Invitation to Submit RFP-Propane Gas Delivery SY27-29

The Ocean Springs Board of Education invites you to participate in an RFP- Request for Proposals for

propane gas delivery to the Ocean Springs School District. This invitation will be advertised in the Sun

Herald, and specifications and guidelines may be obtained by visiting www.ossdms.org or

www.centralauctionhouse.com or obtained in the Business Office, 2300 Government Street, Ocean

Springs, Mississippi, 39564. Official Bid Documents may be downloaded, and electronic bids may be

submitted at www.centralauctionhouse.com. For any questions relating to the electronic bidding

process, please call Central Bidding at 225-810-4814. Electronic submittal of proposals is not

required, but is encouraged.

Bid & Implementation Timeline:

Posting of Bid Notice to the State Bid Bank

First Publication of the Bid Notice by the Newspaper

Second Publication of the Bid Notice by the Newspaper

Last Day to submit questions

Bidder Specification Response Form Return Deadline

RFP Evaluation Period

Recommendation to the BOT

February 22, 2026

March 1, 2026

March 3, 2026, 10:00 AM, CST

March 11, 2026, 2:00 PM CDT

March 11-13, 2026

April 21, 2026

Purpose:

The purpose of this RFQ is to supply propane fuel to the 6,000-gallon tank located at the Ocean

Springs School District Middle School, located in Ocean Springs, MS. Currently, the District is

purchasing approximately 20,000 gallons of propane fuel per year.

Specifications:

1. All LP Gas shall be HD-5 Propane

2. LP Gas Storage Tank to be provided and maintained by the bidder, including the

cost of installation or removal of existing equipment, if required. It is required that

the underground tank size be 6,000 gallons, at a minimum.

3. Gas shall be delivered in quantities and at times to assure an adequate supply of

LP Gas. Bidder must be prepared to make emergency deliveries.

4. Deliveries are FOB destination (at bidder’s cost) and include any taxes, if

applicable.

5. All deliveries to the bulk storage tank shall be in accordance with all federal, state,

and local laws and ordinances. Specific reference is made, but not limited to,

National Fire Protection Association, Pamphlet 58, and Liquefied Petroleum Gas

Safety Rules and Regulations published by the State of Mississippi.

Propane Gas SY27-29 1

6. Tank or tank area (underground tanks) must have decals and signage as required

by State and Federal laws.

7. At the beginning of the Contract, a State Inspection of all tanks shall be provided by

the awarded vendor. Copies of the System Check Forms shall be provided to the

OSSD. It is the responsibility of the Vendor to perform any necessary repairs to the

tanks or equipment.

8. An OSSD employee must be present while the contractor is servicing the tank and

shall acknowledge and verify each delivery ticket. The hard copy of the delivery

ticket shall be signed by the OSSD employee and left in the school office. If the

Contractor uses an automated signature machine, a signature and the printed

name of the OSSD employee shall be required on the ticket that is left at the

school.

9. Prices quoted below are effective for a period beginning July 1, 2026, and ending

June 30, 2029.

10. Vendor to provide a Certificate of Insurance naming the OSSD as an additionally

insured in the following limits:

a. Commercial General Liability - Combined Single Limit in an amount of

$1,000,000.00 per occurrence with $2,000,000.00 aggregate;

b. Commercial Automobile Liability - Combined Single Limit in amount of

$1,000,000.00;

c. Workers’ Compensation and Employer’s Liability Insurance: Workers’

Compensation Limits: Statutory - State of Mississippi Policy shall include in

favor of Ocean Springs School District with a waiver of subrogation;

Employers’ Liability.

11. Any licenses or permits that may be required to supply this product and any

equipment anticipated by this request for proposals shall be obtained by and at the

expense of the service provider. Evidence of any required licenses or permits shall be

provided to the OSSD upon request. Any fines or penalties levied by any governmental

entity for conduct by the service provider in connection with the work contemplated by

this request for bids shall be paid for by the service provider.

Instructions to Suppliers:

• RFP’s are due and will be opened at 2:00 PM CST, March 11, 2026, in the Business

Office of the Ocean Springs School District, 2300 Government Street, Ocean Springs,

MS 39564. RFPs may also be submitted electronically at

www.centralauctionhouse.com. RFP’s are to be submitted in sealed envelopes, clearly

marked: RFP-Propane Tank and Gas Delivery Services SY27-29.

• The Board reserves the right to reject any submissions either in whole or in part, or to

reject a bid which is in any way incomplete or irregular, and to waive informality or

waive any part thereof. Bids to remain firm through the contract period.

• The Ocean Springs School District may terminate the contract, in whole or in part, in

the event funding is either prorated or otherwise no longer available.

• Any questions should be emailed to Jessica Toland, Purchasing Specialist,

jtoland@ossdms.org, and Amy Armata, aarmata@ossdms.org. Answers to questions

Propane Gas SY27-29 2

will be posted as memos on the following websites: www.ossdms.org and

www.centralauctionhouse.com.

• Ocean Springs School District is exempt from Mississippi sales tax and most Federal

taxes. Tax-exempt certificates will be provided if requested.

Propane Gas SY27-29 3

Ocean Springs School District Board Policy

Policy FGDB: Project Administration Contract Awards Procedure

Whenever the Ocean Springs School District contracts for janitorial, landscaping, vending services, lawn service

transportation, construction or any other service, the Superintendent or his/her designee shall ensure the

following:

1. The contracting entity shall provide the district with a list of all employees who may come into contact

with students.

2. The contracting entity shall certify in writing that each employee who my come into contact with students

has completed a criminal history background check and Child Abuse Registry check and that no

disqualifying information has been located.

3. The contracting entity shall certify in writing that all employees who may come into contact with students

have not been convicted of any crime of violence, serious felony, or any offense listed therein:

possession or sale of drugs; murder, manslaughter, or armed robbery; rape, sexual battery, or sex

offense as Listed in MS Code Section 45-31-3 (1); child abuse, arson, grand larceny, or burglary; or

gratification of lust or aggravated assault. If any employee of a contractor has been having been

determined to be guilty of a crime of violence, serious felony, or any offense as outlined above, the

employee of the contractor shall be prohibited from entering district property in the presence of any

student.

4. The contracting entity shall certify in writing that no employee has been determined to be a sex offender

in the child abuse registry. Any employee identified in the child abuse registry shall be prohibited from

entering district property.

5. General Contractors shall also assure that employees of sub-contractors have not been convicted of a

crime of violence, serious felony, or any offense included in #3; and, shall further complete child abuse

registry checks for employees of all sub-contractors.

6. In the event of an emergency or exceptional circumstance, such as where a student’s health or safety is

in jeopardy or when immediate repairs are needed to make a building safe for student, the

Superintendent may relax the requirements of the policy for a period of time necessary to rectify the

exceptional or emergency situation.

7. In situations involving employees of a contracting entity which have no contact with students, the

Superintendent shall be authorized to relax the requirements of the policy.

8. The Superintendent may, in his/her discretion, also be authorized to decline enforcement of this policy

with respect to vendors who deliver food, supplies, and soda and snack machine vendors.

In the letting of public contracts, preference shall be given to resident contractors, and a nonresident bidder

domiciled in a state, city, county, parish, nation or political subdivision having laws granting preference to local

contractors shall be awarded Mississippi public contracts only on the same basis as the non-resident bidder’s

state, city, county, parish, nation or political subdivision awards contracts to Mississippi contractors bidding

under similar circumstances. Resident contractors actually domiciled in Mississippi, be they corporate,

individuals or partnerships, are to be granted preference over non-residents in awarding of contracts in the

same manner and to the same extent as provided by the laws of the state, city, county, parish, nation, or

political subdivision of domicile of the non-resident. MS Code Section 31-7-47 (1995)

LEGAL REFERENCE: MS Code as cited

ADOPTED: 01/13/2009

Ocean Springs School District Date Adopted: 1/13/2009

FGDB—E(1)

Propane Gas SY27-29 4

CRIMINAL BACKGROUND INVESTIGATION CERTIFICATION

The undersigned does hereby certify to the Board of Trustees for the Ocean Springs School District

(“District”) as follows:

That I am representative of ___________________________ (“Contractor”), currently under contract

with the District; that I am familiar with the facts herein certified and am authorized and qualified to

execute this certificate on behalf of Contractor.

Contractor certifies that all of its employees, as well as, employees of subcontractors, who may come

into contact with students during the term of the contract with the District have had a criminal

background check completed, as well as, a child abuse registry check and none have been located on

the child abuse registry nor have any employees been found guilty of any crime of violence, serious

felony, or offense listed in the District’s School Board Policy FGDB.

A complete and accurate list of Contractor’s employees and of all of its Subcontractors’ employees

who may come in contact with District pupils during the course and scope of the Contract is attached

hereto as Exhibit B.

The Contractor’s employees and employees of the Subcontractors that were located on the child

abuse registry or who were convicted of a crime of violence, serious felony, or offense listed in the

District’s School Board Policy FGDB are as follows:

Contractor acknowledges that he has reviewed School Board Policy FGDB of the Ocean Springs

School District.

Dated: _______________________

Contractor By: _______________________________________________________________

Title: ___________________________________________________________

SWORN TO AND SUBSCRIBED BEFORE ME this the ______________ day of

_________________, 20___.

NOTARY PUBLIC

My Commission Expires:

Propane Gas SY27-29 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Final Propane SY27-29

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See also