Final FY27 RFP School-Based Psychological Evaluation Services

Location:	Mississippi
Posted:	Mar 2, 2026
Due:	Mar 11, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	Q - Medical Services U - Education and Training Services
Solicitation No:	173-20260220121453 OSSD
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	173-20260220121453 OSSD	Advertised Date	03/02/2026 1:00 PM
RFx #	3170035131	Submission Date	03/11/2026 12:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The Ocean Springs School District Board of Trustees invites you to participate in an RFP-Request for Proposals- by submitting a proposal for School-Based Psychological Evaluation Services. This invitation will be advertised in the Sun Herald, and specifi

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
94876	Serv HealRelPsycholo

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
Final FY27 RFP School-Based Psychological Evaluation Services.pd

Attachment Preview

Ocean Springs School District

Request for Proposal:

SY27 School-Based Psychological Evaluation Services

The Ocean Springs School District Board of Trustees invites you to participate in an RFP-Request for

Proposals- by submitting a proposal for School-Based Psychological Evaluation Services. This

invitation will be advertised in the Sun Herald, and specifications and guidelines may be obtained by

visiting www.ossdms.org or www.centralauctionhouse.com or obtained in the School Business Office,

2300 Government Street, Ocean Springs, Mississippi, 39564. Official Bid Documents may be

downloaded, and electronic bids may be submitted at www.centralauctionhouse.com. For any

questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814.

Electronic submittal of proposals is not required, but is encouraged.

Bid & Implementation Timeline:

Posting of Bid Notice to the State Bid Bank

February 22, 2026

First Publication of the RFP Notice by the Newspaper

February 22, 2026

Second Publication of the RFP Notice by the Newspaper

March 1, 2026

Last Day to submit questions

March 3, 2026, 10:00 AM, CST

RFP Opened

March 11, 2026, 2:00 PM, CST

RFP Evaluation Period

March 11-18, 2026

Recommendation to the BOT

April 21, 2026

RFP may be submitted electronically by contacting Central Bidding at 225-810-4814 and setting up an

account, or in person or via postal service by delivering to the Ocean Springs School District Business

Office, 2300 Government St., Ocean Springs, MS 39564, and ATTN: Jessica Toland, Purchasing

Specialist. RFP submissions are to be in a sealed envelope clearly marked: RFP – School-Based

Psychological Evaluation Services SY27 and returned no later than March 11, 2026, at 2:00 PM CST,

at which time submissions will be opened in the Ocean Springs School District Business Office located

at 2300 Government Street, Ocean Springs, MS 39564. The proposal must be signed by an authorized

official to bind the offeror to the proposal provisions. No faxed or emailed proposals will be accepted.

Late submissions will not be accepted. Any questions regarding the RFP need to be submitted via email

to Dr. Tricia Cox, Director of Special Services, tcox@ossdms.org; Jessica Toland, Purchasing

Specialist, jtoland@ossdms.org; and Amy Armata, aarmata@ossdms.org. Questions will be answered

via a Q and A or Addenda document. Please check the websites for these documents.

Purpose and Need

The Ocean Springs School District, through the Office of Special Services, as part of its requirement to

implement the provisions of the Individuals with Disabilities Education Act (IDEA) and Mississippi

Policies and Procedures State Board Policy 74.19 Regarding Children with Disabilities, is soliciting

written proposals from potential providers for district-wide School-Based Psychological Evaluation

Services.

Overview

The Ocean Springs School District seeks School-Based Psychological Evaluation Services to

include direct treatment, indirect treatment, and consultations as specified as a support for personnel or

related service on students with disabilities, individual education programs (IEP), or for the evaluation of

students for a suspected disability, and professional development as needed. Services must be aligned

with IDEA, current Mississippi Policies and Procedures Regarding Children with Disabilities, Family

Page 1

Educational Rights and Privacy Act, and are expected to have positive outcomes based on

each student’s related services and school-based goals.

Scope of Work

A. Provide school-based comprehensive evaluations, including Independent Educational Evaluations

(IEEs), in compliance with the Individuals with Disabilities Education Act (IDEA) and Mississippi

State Board Policy 74.19 for Children with Disabilities within required timelines;

B. Comply with Ocean Springs School District Policies and Procedures;

C. Complete the provided detailed billing log specific to this scope of work; and

D. Provide services during the 2026-2027 school year and extended school year as necessary

Specifications

A. Qualifications

● Provide valid licenses in the State of Mississippi (Mississippi Department of

Education or other professional state licensing agent) that allow you to provide the

contracted services

● Provide resumes of qualified and currently staffed employees licensed to provide

services in the State of Mississippi.

● Provide an MDE-licensed School or Clinical Psychologist to complete evaluations.

● Pass background check and child abuse registry checks.

● Provide Certificate of General and Professional Liability Insurances naming the

Ocean Springs School District as an additionally insured.

● Provide Assurance of Workers Compensation Insurance, if applicable.

● Provide Assurance to Hold Harmless the Ocean Springs School District from and

against any claim, loss, expense, or damage to any person or property arising out of

the approved agreement to provide contracted services to the Ocean Springs School

District.

● Available to provide listed services for the 2026-2027 school year and extended

school year.

B. Focus of Support

● Complete comprehensive psychological evaluations in accordance with the MDE

State Board Policy 74.19 and the Individuals with Disabilities Education Act within

required timelines.

● Provide student Independent Educational Evaluations (IEEs) that meet the MS

Department of Education evaluation and eligibility criteria related to independent

educational evaluations. This evaluation must align with the OSSD district policy of

IDDJAB.

● Attend scheduled meetings when requested and confer with the IEP team on

students’ needs.

● Meet regularly with the Director of Special Services to conduct ongoing evaluation of

the service provided under the provisions of the contract.

Management Responsibilities

The Ocean Springs School District will designate one representative who will act as the primary

point of contact. The representative will be responsible for conferring with any and all parties

necessary to resolve unanticipated issues or requirements that might occur during the course of

the contract.

Special Services Contracted Services Psychological Evaluation SY27 2

Acceptance of Proposals

The Ocean Springs School District reserves the right, in its sole discretion, to waive minor

irregularities in proposals. A minor irregularity is a variation from the proposal that does not affect

the proposal, or gives one offeror an advantage or benefit not enjoyed by other offerors, or adversely

impacts the interests of the school district. The Ocean Springs School District reserves the right to

accept multiple proposals for individual services. Solicitations of additional proposals may be

necessary during the school year to meet additional needs of the district in relation to providing IDEA

supports and services.

Rejection of Proposals

Proposals may be rejected for reasons that include, but are not limited to, the following:

● The proposal contains unauthorized amendments to requirements as outlined herein.

● The proposal is conditional.

● The proposal is incomplete or contains irregularities that make the proposal indefinite or

ambiguous.

● The proposal is not signed by an authorized representative of the applicant.

● The proposal contains false or misleading statements or references.

● The proposal price is clearly unreasonable.

● The proposal is not responsive (i.e., does not conform in all material respects to the RFP).

● The supply or service item offered in the proposal is unacceptable by reason of its failure to meet

the requirements of the specifications, permissible alternates, or other acceptability criteria outlined

in the RFP.

Disposition of Proposals

All proposals become the property of the Ocean Springs School District.

Conditions of Solicitation

The release of the RFP does not constitute an acceptance of any offer. Ocean Springs School District

reserves the right to accept or reject any or all offers on the basis of the evaluation criteria contained within

this document. The offeror shall assure compliance with the following conditions of solicitation:

● Any proposal submitted in response to the RFP shall be in writing.

● The Ocean Springs School District will not be liable for any costs associated with the preparation

of proposals or negotiations of contracts incurred by any party.

● Discussions may be conducted with offerors who submit proposals determined to be reasonable

● and only for clarification to assure full understanding of the solicitation requirements, but proposals

may be accepted without such discussion.

● Any withdrawal or modification of a proposal received after the time and date set for receipt of

proposals at the place designated for receipt is late. No late proposal or late modification will be

considered unless receipt would have been timely but for the action or inaction of school district

personnel directly serving the procurement activity.

● The offeror represents that it has not retained a person to solicit or secure this agreement for a

commission, percentage, brokerage, or contingent fee.

● The offeror certifies that the prices submitted in response to the solicitation have been arrived at

independently and without (for the purpose of restricting competition) any consultation,

communication, or agreement with any other bidder or competitor relating to those prices, the

intention to submit a proposal, or the methods or factors used to calculate the price proposal.

Special Services Contracted Services Psychological Evaluation SY27 3

Terms and Conditions

Certain terms and conditions are required. See the OSSD Terms and Conditions contained in the

RFP as well as those listed below.

1. Access to Records

The offeror will comply with the Family Right to Privacy Act with regard to all student information. The

offeror agrees to comply with provisions that provide authority for the United States Inspector General,

the U. S. Comptroller General, and the Mississippi State Auditor, or any of its duly authorized

representatives, at any time during the term of this agreement, shall have access to, and the right to

audit/examine any pertinent documents, paper, and records, related to change and performance under

this agreement. Such records shall be kept for a period of five years after final payment under this

agreement.

2. Authority to Contract

Offeror warrants (a) that it is a validly organized business with valid authority to enter into this

agreement; (b) that it is qualified to do business and in good standing in the State of Mississippi; (c)

that entry into and performance under this agreement is not restricted or prohibited by any loan,

security, financing, contractual, or other agreement of any kind, and (d) notwithstanding any other

provision of this agreement to the contrary, that there are no existing legal proceedings or prospective

legal proceedings, either voluntary or otherwise, which may adversely affect its ability to perform its

obligations under this agreement.

3. Compliance with Laws

The offeror understands that the school district is an equal opportunity employer and therefore

maintains a policy that prohibits unlawful discrimination based on race, color, creed, sex, age, national

origin, physical handicap, disability, or any other consideration made unlawful by federal, state, or local

laws. All such discrimination is unlawful, and the offeror agrees during the term of the agreement that

the offeror will strictly adhere to this policy in its employment practices and provision of services. The

offeror shall comply with, and all activities under this agreement shall be subject to all applicable

federal, state, and local laws and regulations, as now existing and as may be amended or modified.

4. Personnel

Offeror agrees that, at all times, the employees of offeror furnishing or performing any of the services

specified under this agreement shall do so in a professional manner and under a current professional

license required for the service(s) rendered. Offeror agrees to certify in writing to the Ocean Springs

School District that all of its employees, as well as subcontractors, who may come in contact with

students during the term of the contract with the district have had a Criminal Background Check

completed, as well as Child Abuse Registry check and none have been located on the child abuse

registry and none have been found guilty of any crime of violence, serious felony, or offense. These

services can be conducted by the Ocean Springs School District, with the cost paid by the approved

contractor.

Special Services Contracted Services Psychological Evaluation SY27 4

Criteria for Evaluation of Proposals

Each proposal will be evaluated using the selection criteria indicated below. Each area must be

addressed in the proposal in clearly defined language and/or procedures. A separate form may be

submitted to formalize responses; however, Attachment B and Attachment C must be completed

and returned in the format received in the RFP. Please type your answers.

Special Services Contracted Services Psychological Evaluation SY27 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Final FY27 RFP School-Based Psychological Evaluation Services

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