Furniture 2026

Location:	Mississippi
Posted:	Mar 2, 2026
Due:	Apr 15, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	71 - Furniture
Solicitation No:	1130-26-R-NBID-00012
Publication URL:	To access bid details, please log in.

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STATE OF MISSISSIPPI

DEPARTMENT OF FINANCE AND

ADMINISTRATION

FORMAT AND GUIDELINES FOR PROPOSALS

Furniture

RFx: 3130002292

State of Mississippi

Format and Guidelines for Proposals

Furniture

RFx: 3130002292

Manufacturers interested in entering into a nonexclusive, negotiated contract for the

commodity listed above with the State of Mississippi, Department of Finance and

Administration, Office of Purchasing, Travel and Fleet Management may submit a proposal

electronically through the State of Mississippi e-procurement system which must include all

information requested in this document. No costs or expenses associated with providing this

information in the required format shall be charged to the State of Mississippi. All required

documents must be attached as separate documents. It is the responsibility of the Manufacturer

to verify that all the requirements for submitting the proposal have been fulfilled.

1. Registration with the State of Mississippi E-Procurement System

Mississippi’s Accountability System for Government Information and Collaboration (MAGIC)

is the state’s e-procurement system. Please note: It shall be the responsibility of each

Manufacturer to ensure that your profile is current in our e-procurement system. The

website to register as a vendor with the State of Mississippi is:

https://www.dfa.ms.gov/vendors. If you currently have a State Contract for the commodity

listed above and you are unsure of your vendor number, please contact your analyst listed on

the end of this document. All Manufacturers must verify their registration and ensure that a

current W9 is submitted to OFMMAGIC@dfa.ms.gov.

State contract Manufacturers that do not have a MAGIC User Id and password, an email should

be sent to mash@dfa.ms.gov. Enter "Vendor ID Request" as the email Subject, and include the

following information in your email:

• MAGIC Vendor Number

• Vendor Name

• Contact Name

• Contact Email Address

• Contact Phone Number

For online learning instructions on submitting your proposal electronically, select

“Training/Documentation” from the following link: https://www.dfa.ms.gov/vendors.

2. Specifications

The Manufacturer shall provide all products and services in strict accordance with the

specifications outlined below. These specifications represent the minimum acceptable

standards of quality, construction, performance, and serviceability. By submitting a proposal,

the Manufacturer acknowledges and agrees that all items furnished under the resulting contract

must meet or exceed these specifications. Failure to supply products that conform to the

required specifications may result in product rejection, contract suspension, or contract

termination at the discretion of the State of Mississippi.

2.1. Item Requirements

These specifications establish the requirements for cafeteria furniture, dormitory furniture, library

shelving and related items, lounge furniture, modular office furniture, school furniture, seating,

wood desks, and wood credenzas. Miscellaneous office products and panel systems are

excluded from this solicitation, as OPTFM maintains separate contracts for these

commodities. Vendors are not required to offer all items listed in this solicitation to receive a

contract award. However, the Office strongly encourages Vendors to propose as many eligible

products as possible, as broader product availability enhances statewide usability and may increase

purchasing opportunities for the Vendor. For any item the Vendor elects to propose, the product

must fully meet the specifications outlined in these guidelines.

2.1.1. Cafeteria Furniture

Cafeteria furniture covered under this solicitation includes mobile cafeteria tables

mounted on casters, with or without attached benches or stools. This category also

includes round and rectangular cafeteria tables, which may be provided with or without

benches or stools.

2.1.2. Dormitory Furniture

Dormitory furniture may be constructed of metal, wood, or wood-clad metal and

includes, but is not limited to, wardrobes, beds and mattresses, nightstands, chests of

drawers, and single-pedestal dormitory student desks. Student desks may include

keyboard drawers or center drawers.

2.1.3. Library Furniture

Library shelving systems included under this solicitation consist of cantilever, reversed

cantilever, and four-post shelving systems, including mobile shelving systems. End

panels for covering the ends of shelving units are also included. In addition, library-

related furnishings and accessories include, but are not limited to, book trucks, circulation

desks, library tables, card catalogs, study carrels, storage cabinets, periodical racks,

dictionary stands, and display cases.

2.1.4. Lounge Furniture

Lounge furniture includes upholstered lounge seating constructed of wood, metal, or

rotationally molded materials. This includes lounge chairs, recliners, loveseats, sofas,

sectional assemblies, and replacement components. Complementary tables, benches, and

ottomans designed to coordinate with lounge seating are also included; however,

contracts will not be negotiated for tables, benches, and/or ottomans only. Manufacturers

must offer coordinating lounge seating to be considered. This category also includes

upholstered wood or metal multiple seating, including ganging seating and tandem

seating configurations.

2.1.5. Modular Office Furniture

Modular office furniture includes freestanding modular case goods constructed of metal,

wood, or laminate materials. These case goods may include compatible components such

as keyboard drawers, task lighting, tack boards, and storage units. This category also

includes conference room furnishings such as conference tables, lecterns, media cabinets,

storage cabinets, and presentation boards.

2.1.6. School Furniture

School furniture covered under this solicitation includes student desks, chair desks or

tablet armchairs, and stools, as well as single-unit pedestal teacher desks. Study carrels

and storage cabinets are also included. Seating options include stacking chairs, student

chairs, and folding chairs. Classroom tables covered include activity tables, computer

tables, folding tables, and training tables, along with related accessories such as ganging

devices, electrical and data components, and storage dollies. Contracts will not be

negotiated for tables only; manufacturers must offer additional classroom furniture to be

considered.

2.1.7. Seating

Seating included under this solicitation consists of seating constructed of wood, metal, or

ergonomic materials. This may include, but is not limited to, executive, managerial, task,

operational, stool, side, occasional, stacking, conference, and theater-type seating. All

seating products must meet or exceed applicable American National Standards Institute

(ANSI) and Business and Institutional Furniture Manufacturers Association (BIFMA)

requirements. Vendors offering seating products must identify the applicable items in

their proposal and indicate whether each product meets or exceeds ANSI/BIFMA

standards. Contracts will not be negotiated for seating only; manufacturers must

offer additional furniture categories included in this solicitation to be considered.

2.1.8. Wooden Desks

Wood desks included under this solicitation consist of conventional wood post-and-panel

desks, contemporary wood general-purpose double-pedestal desks with locking center

drawers, and traditional wood general-purpose double-pedestal desks with locking

drawers. This category also includes conventional wood secretarial desks in post-and-

panel style, as well as contemporary and traditional wood secretarial desks in single-

pedestal L-shaped configurations.

2.1.9. Wooden Credenzas

Wood credenzas covered under this solicitation include conventional, contemporary, and

traditional styles in two- and three-cabinet configurations.

2.2. Applicability and Compliance

Commodities procured under these specifications shall not deviate from those originally

contracted for without written approval from the Office of Purchasing, Travel and Fleet

Management. These specifications shall, until revised or rescinded, apply to all future

purchases and contracts for the described commodities.

It is the intent of these specifications to obtain products that adequately meet user needs while

promoting fair competition. Prospective bidders must review the full Format and Guidelines

for Proposals, and notify the Office of Purchasing, Travel and Fleet Management of any issues

that may unnecessarily restrict competition.

3. Proposal Requirements

3.1. Proposal Letter

Manufacturers should submit a signed letter with the proposal from an authorized

representative indicating the Manufacturer's interest in entering a State Contract for the items

being proposed. This letter must include:

• Manufacturer’s name

• Location Address

• Mailing Address

• Telephone Number

• Email Address

• Website Address, (if applicable)

• Name of authorized representative submitting proposal.

By signing this letter, the Manufacturer is certifying that they are authorized to do business in

the State of Mississippi, that neither the Manufacturer nor any potential subcontractors are

debarred or suspended from submitting bids for contracts issued by any political subdivision

or agency of the State of Mississippi, and that it is not an agent of a person or entity that is

currently debarred from submitting bids for contracts issued by any political subdivision or

agency of the State of Mississippi.

3.2. Dealers’ List

The Office of Purchasing, Travel and Fleet Management requires that these contracts are

established with the Manufacturer with all authorized distributors being listed. This dealers’

list and associated requirements are included as Attachment A. Please provide a dealers list

using the Excel spreadsheet. The file size cannot exceed 100 MB. It is the Manufacturer’s

responsibility to keep this list updated during the contract period. Dealers/Distributors must be

registered in the State’s e-procurement system.

3.2.1. Minority Vendor Status

Vendors should indicate if they or any of the distributors they list are considered

Minority Vendors by placing “MV,” for Minority Vendor, in the appropriate column

on the spreadsheet. Minority Vendor means a business concern that (1) is at least 51%

minority-owned by one or more individuals, or minority business enterprises that are

both socially and economically disadvantaged, and (2) have their management and

daily business controlled by one or more such individuals as ascribed under the

Minority Business Enterprise Act and the Small Business Act 15 USCS, Section

637(a).

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1130-26-R-NBID-00012	Advertised Date	03/02/2026 12:00 AM
RFx #	3130002292	Submission Date	04/15/2026 3:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	Negotiated Bid
Agency
RFx Description	Cafeteria, Dormitory, Library Furniture, Library Shelving, Lounge, Modular Office, School Furniture, Seating, Wood Desks and Wood Credenzas Negotiated Contract Bid

Name	Lashun Smith	Email	LASHUN.SMITH@DFA.MS.GOV
Phone	6013591310	Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
42000	Furniture: Cafeteria

Attachments Attachment A- Dealer List Furniture 2026
Attachments Attachment B - Price List Furniture 2026
Attachments Attachment C - Catalog and Category Furniture 2026
Attachments Attachment D - Purchase Summary Furniture 2026
Attachments Attachment E - Purchase Summary Attestation Furniture 2026
Attachments Attachment F - SOMS Terms and Conditions 2025
Attachments Attachment G - Sample Contract
Attachments Format and Guidelines for Proposals-Furniture 2026