Video Production Services

Location:	Michigan
Posted:	Dec 17, 2025
Due:	Jan 16, 2026
Agency:	City of East Lansing
Type of Government:	State & Local
Category:	T - Photographic, Mapping, Printing, and Publications Services
Publication URL:	To access bid details, please log in.

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CITY OF EAST LANSING DOWNTOWN MANAGEMENT BOARD

EAST LANSING, MICHIGAN

REQUEST FOR QUOTE

The undersigned having become thoroughly familiar with and understanding all quote documents attached hereto,

agrees to provide the services as specified herein, for the total fees as stipulated herein, subject to negotiation.

I hereby state that all of the information I have provided is true, accurate and complete. I hereby state that I have

authority to submit this proposal which will become a binding contract if accepted by the City of East Lansing

Downtown Management Board.

I hereby state that I have read, understand, and agree to be bound by all of the terms of this proposal document.

Signature

Title

Print Name

Date

Firm Name

Address

Phone No.:

Fax No.:

E-mail:

Proposal: We propose to furnish all labor, materials, equipment, tools and services required to complete the

work in accordance with the specifications and conditions contained herein in consideration of the amounts

stated below and agree that this document will constitute the Contract if accepted by the City of East Lansing

Downtown Management Board.

REQUEST FOR QUOTES: VIDEO PRODUCTION SERVICES FOR EAST LANSING’S

DOWNTOWN MANAGEMENT BOARD

The City of East Lansing Downtown Management Board (DMB) is seeking professional services for the

creation of 12 short-form videos for the DMB’s Downtown East Lansing social media accounts. For the

purposes of this Request for Quotes, "short-form videos" are 10-45 second vertical videos that engage viewers

with a hook, informational message, and an optional call to action. Potential subjects to be conveyed through

these short-form videos include:

• Highlighting downtown East Lansing businesses

• Showcasing events and other programming in downtown East Lansing

• Continuing the existing “Humans of EL” series on the Downtown East Lansing social media accounts

• Continuing the existing “Day in the Life” series on the Downtown East Lansing social media accounts

• Telling the story of why downtown East Lansing is a premier place to live, work, play, and invest.

Final video concepts will be determined by the East Lansing Downtown Management Board in consultation

with the selected contractor.

The selected contractor must be able to film, edit, and provide satisfactorily finished products as determined by

Downtown Management Board staff. All finished products must be provided no later than June 30, 2026.

In addition to your quote, please also provide three (3) short-form video examples that showcase your

qualifications for the requested scope of work.

All vendors are encouraged to review the Downtown East Lansing social media accounts (Facebook:

Downtown East Lansing; Instagram: @downtowneastlansing) prior to submission.

TIMELINE:

- QUESTION DEADLINE: FRIDAY, JANUARY 9, 2026, AT 4 P.M.

- RFQ DEADLINE: FRIDAY, JANUARY 16, 2026, AT 4 P.M.

QUOTES MUST BE GOOD FOR A PERIOD OF NINETY (90) DAYS.

SUBMISSION: All quote submissions will be accepted via email at mapostle@cityofeastlansing.com. If you

have any questions, please contact Matt Apostle 517-319-6859 / mapostle@cityofeastlansing.com.

COST PROPOSAL FOR VIDEO PRODUCTION SERVICES

ITEM

VIDEO PRODUCTION SERVICES

AMOUNT

Film, edit, and provide 12 satisfactorily finished videos as determined by

Downtown Management Board staff. All finished products must be

provided no later than June 30, 2026.

Subtotal

PAGE 2

City of East Lansing Required Contract Terms.

The contractual obligations contained herein are incorporated into the terms of the contract to which they are

attached.

Civil Rights Ordinance. Contractor agrees that it will comply with the City’s Civil Rights Ordinance,

Article II, Chapter 22 of the Code of the City of East Lansing, which in part requires that an employer not

discriminate against any employee or applicant for employment with respect to hire, tenure, terms,

conditions, or privileges of employment including benefit plan or system, or a matter directly or indirectly

related to employment because of religion, race, color, national origin, age, sex, height, weight, marital

status, sexual orientation, gender identity or expression, or student status, because of the use by an

individual of adaptive devices or aids, or because of an arrest record when a conviction did not result,

except as allowed under Section 22-33(b)(6) of Chapter 22. Further, for contracts in which the total

contract price will be $20,000.00 or more, the City’s Civil Rights ordinance also prohibits discrimination

on the basis of marital status, sexual orientation, or gender identity or expression by the Contractor failing

to provide employment benefits for employees with domestic partners that it otherwise provides for the

spouse of a married employee. An employer may apply to the City Human Relations Commission for an

exemption on the basis that religion, national origin, age, sex, height, weight, marital status, sexual

orientation, gender identity or expression, or student status is a bona fide occupational qualification

reasonably necessary to the normal operation of the business or enterprise. These requirements of Article

II, Chapter 22, shall be considered material terms of this Agreement, and breach of any of these

requirements will be regarded as a material breach of this Agreement.

Independent Contractors. The parties agree that Contractor is an independent contractor as that term is

commonly used and Contractor’s employees are not and shall not be considered subcontractors or

employees of the City and has no authority to bind the City in any manner. Contractor shall be solely

responsible for the withholding and reporting of all federal, state, and local income and employment taxes.

Contractor acknowledges that it is not insured in any manner through the City for any bodily injury,

personal injury, or property loss whatsoever.

Limitation of Liability. Except for indemnification pursuant to this agreement, neither party shall be liable

to the other, or any of their respective agents, representatives, or employees for any lost revenue, lost

profits, loss of technology, rights or services, incidental, punitive, indirect, special or consequential

damages, loss of data, or interruption or loss of use of service, even if advised of the possibility of such

damages, whether under theory of contract, tort (including negligence), strict liability or otherwise.

Indemnity. Contractor shall, to the fullest extent permitted by law pursuant to MCL 691.991(2), defend,

indemnify and hold harmless the City, and its elected and appointed officers, agents, servants, and

employees from any and all claims, damages, losses, expenses, liability, judgment, or liens, including

reasonable attorney fees and other costs of defense arising out of any acts, errors or omissions or the

PAGE 3

discharge, release or escape of contaminants or hazardous substances by Contractor or by anyone acting

on their behalf under or in any matter connected with this agreement. Contractor’s obligations to

indemnify the City shall survive the expiration, non-renewal, or termination of this Agreement.

Insurance Requirements. The Contractor shall not commence work under this contract until they have

obtained the insurance required under this paragraph and shall keep such insurance in force during the

entire life of this contract. All coverage shall be with insurance companies licensed and admitted to do

business in the State of Michigan and acceptable to the City of East Lansing. The requirements below

should not be interpreted to limit the liability of the Contractor. All deductibles and SIRs are the

responsibility of the Contractor.

1. Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with

all applicable statutes of the State of Michigan.

2. Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less

than $1,000,000 per occurrence and aggregate.

3. Additional Insured: The City of East Lansing, all elected and appointed officials, all employees

and volunteers, agents, all boards, commissions, and/or authorities and board members, including

employees and volunteers thereof shall be named as Additional Insureds on an endorsement form

of the Commercial General Liability Insurance policy with respect to liability arising out of work

or operations performed by or on behalf of Contractor. Coverage shall be primary and non-

contributory, and any other insurance the City of East Lansing may have in effect shall be

considered secondary and/or excess.

4. Cancellation Notice: Policy(ies), as described above, shall be endorsed to state the following: It

is understood and agreed Thirty (30) days, Ten (10) days for non-payment of premium, Advance

Written Notice of Cancellation or Non-Renewal shall be sent to the Certificate Holder: (The City

of East Lansing, Attention: Matt Apostle, 410 Abbott Road, East Lansing, Michigan, 48823).

Proof of Insurance Coverage: The Contractor shall provide the City of East Lansing at the time

the contracts are returned for execution a Certificate of Insurance as well as the required

endorsements. In lieu of required endorsements, a copy of the policy sections, where coverage is

provided for additional insured and cancellation notice, may be acceptable. If any of the above

coverages expire during the term of this contract, the Contractor shall deliver renewal certificates,

endorsements, and/or policies to the City of East Lansing at least ten (10) days prior to the

expiration date.

Non-Assignment. The parties agree that there shall be no authority on the part of Contractor to

subcontract, assign, or otherwise dispose of any portion of the services to be performed herein without the

prior written approval of the City. In the event that the City approves a subcontract, assignment, or

disposition, Contractor solely shall be responsible for managing, directing and paying the subcontractors

or assignees, and the City shall have no obligations whatsoever toward said subcontractors or assignees.

Consent to subcontract, assign, or otherwise dispose of any portion of this Agreement shall not be

construed to relieve Contractor of any responsibility for the fulfillment of this Agreement.

PAGE 4

Acceptance: This proposal is accepted by the City of East Lansing Downtown Management Board

Robert Belleman, City Manager

City of East Lansing

Date:

Certified As to Sufficiency of Funds:

Audrey Kincade, Chief Financial Officer

Approved as to form:

Elizabeth K. Saarela, City Attorney

Date:

PAGE 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Video Production Services
Category:	Community and Economic Development
Status:	Open