Unleaded Fuel, Diesel and Oil
| Location: | Texas |
|---|---|
| Posted: | Apr 20, 2026 |
| Due: | May 6, 2026 |
| Agency: | City of Lake Jackson |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-04-004 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-04-004
|
| Bid Title: |
Unleaded Fuel, Diesel and Oil
|
| Category: | Bids & Solicitations |
| Status: | Open |
|
Attachment Preview
City of Lake Jackson
25 Oak Drive
Lake Jackson, Texas 77566
www.lakejackson-tx.gov
SPECIFICATIONS FOR BID # 26-04-004 – Unleaded Fuel, Diesel, and Oil
BID OPENING DATE Wednesday, May 6, 2026, at 2:00 PM CST
Notice is hereby given that the City of Lake Jackson will receive sealed bids for the purchase of the
following items:
BID # 26-04-004 – Unleaded Fuel, Diesel, and Oil
Sealed bids are due at 2:00 PM CST May 6, 2026, after which time all qualified bids will be opened and
publicly read aloud at City Hall council chambers, 25 Oak Drive, Lake Jackson, TX. Bid information and
specifications may be obtained from the City of Lake Jackson Purchasing Department at City Hall, at
www.civcastusa.com, or by visiting our website at www.lakejackson-tx.gov. Bids received after the
specified deadline will not be accepted.
Sealed bids shall be clearly marked with the bid number and title addressed to:
City of Lake Jackson
c/o Purchasing Department
25 Oak Drive
Lake Jackson, Texas 77566
BID # 26-04-004 – Unleaded Fuel, Diesel, and Oil
Ads run: Sunday April 19, 2026 & April 26, 2026
Bid opening: Wednesday, May 6, 2026, at 2:00 PM CST
BID SUBMITTAL CHECKLIST
☐ One (1) original completed copy of vendor’s bid and one (1) electronic copy of bid
p.2- 3
submittal and one (1) business card.
☐ Drug and Alcohol testing policy
p. 6
☐ Completed Bid Proposal
p. 9-
15
☐ Contractor References
p. 16
☐ Signed Specification Compliance Certification Form
p. 17
☐ Signed Conflict of Interest Questionnaire
p. 18
Bid No. 26-04-004
City of Lake Jackson
1
25 Oak Drive, Lake Jackson, Texas 77566
(979) 415-2400
STANDARD TERMS AND CONDITIONS
The City of Lake Jackson, Texas will accept sealed bids for the purchase of Unleaded Fuel, Diesel, and Oil
in accordance with the following specifications. A complete bid shall include all Standard Factory
Specifications as well as all dealer added options. The selection will be based on overall price and
reliability of the bids. Bids must be submitted on the forms provided herein.
Deviations from these minimum specifications are only acceptable when they tend to exceed
specifications stated, or to make the product bid stronger and more reliable. The apparent silence of
these specifications as to any detail or the apparent omission from them of a detailed description
concerning any point shall be regarded as meaning that only the best commercial practice shall prevail
and that only material and workmanship of the first quality are acceptable. All interpretations of these
specifications shall be made upon the basis of this statement.
It is understood that the Lake Jackson City Council reserves the right to reject any or all bids for any or all
products and/or services covered in this bid request and to waive informalities of defects in such bids.
This document of minimum specifications shall be considered as the final performance contract.
Adherence to these specifications shall be required except where expressly allowed. Any deviation not
pre-approved by the City found to be non-compliant with these minimum specifications shall be
considered as grounds for release from contract.
General Instructions
Each part of the bid package is broken into sections and subsections. In the event a bidder cannot meet
a specification, please state the exceptions for consideration on the SPECIFICATION COMPLIANCE
CERTIFICATION FORM and furnish reason or rationale for non-compliance and specify alternatives offered,
and why alternative has been selected. These exceptions shall be considered to be negotiable items and
any final agreements will be in addition to the City’s Standard Terms and Conditions as well as any future
terms and conditions incorporated via Addendum to this Bid.
Bidders should carefully examine all terms, conditions, specifications and related documents. Should a
bidder find discrepancies in or omissions from the specifications or related documents, or should there
be doubt as to their meaning, the Buyer should be notified immediately for clarification prior to submitting
the bid. In the event of any conflict between the terms and provisions of these requirements and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of
this overall document, the City of Lake Jackson’s interpretation shall govern.
1. Bids should be submitted by mail or delivered to:
City of Lake Jackson
Attn: Purchasing Dept.
25 Oak Drive
Lake Jackson, Texas 77566
Bids must be submitted in a sealed envelope marked:
BID NO. 26-04-004 Unleaded Fuel, Diesel, and Oil
Bid No. 26-04-004
City of Lake Jackson
2
25 Oak Drive, Lake Jackson, Texas 77566
(979) 415-2400
2. Timeline and Due Date
Event
1st Advertisement
2nd Advertisement
Question submittals
Answers to submitted questions
Bid Opening
City Council
Date
April 19, 2026
April 26, 2026
April 28, 2026, at 12:00 PM CST
May 1, 2026, at 5:00 PM CST
May 6, 2026, at 2:00 PM CST
Monday, June 1, 2026
3. The bidder must complete and attach the “Specification Compliance Certification” form and
the “Conflict of Interest Questionnaire”. NO BID WILL BE ACCEPTED WITHOUT THESE
COMPLETED AND SIGNED FORMS.
4. One (1) original completed copy of vendor’s bid and one (1) electronic copy (CD, thumb drive,
etc.) should be submitted to the city in bid package with current business card.
5. Three (3) commercial references (preferably municipalities or other accounts of such size)
must be provided. Each reference should include customer who supervises contract, their
position, address, phone number, scope of work provided to customer and length of time
vendor has serviced customer.
Funding
Funds for payment have been provided through the City of Lake Jackson budget approved by the City
Council for this fiscal year only. State of Texas statutes prohibit the obligation and expenditure of public
funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or
other obligations that may arise past the end of the current City of Lake Jackson fiscal year shall be subject
to budget approval by the City Council.
Late Bids
Bids received in the Purchasing Department after the submission deadline will be considered void and
unacceptable. The City of Lake Jackson is not responsible for lateness or non-delivery of mail, carrier, etc.,
and the date/time stamp in the Lake Jackson Purchasing Department shall be the official time of receipt.
Altering Bids
Bids cannot be altered or amended after submission deadline. Any alterations or erasures made before
opening time must be initiated by the signer of the bid, guaranteeing authenticity.
Withdrawal of Bids
Any bid may be withdrawn prior to the scheduling time for opening. Notice to withdraw the bid must
be in writing and submitted to the City prior to the scheduled time for opening bids. Any bid
withdrawal notice which is received after the deadline for receiving bids shall not be considered.
Pricing
Bidders are instructed to bid the total unit price on the item(s) specified where indicated on the tabulation
sheet and to extend and show the total. Bid price must be submitted on units of quantity specified and
total shown. In the event of discrepancies in extensions, the unit price shall govern. Prices for all goods
Bid No. 26-04-004
City of Lake Jackson
3
25 Oak Drive, Lake Jackson, Texas 77566
(979) 415-2400
and/or services shall be firm for the duration of this contract and shall be stated on the bid sheets. Prices
shall be all inclusive. No price changes, additions or subsequent qualifications will be honored during the
course of the contract. Additional changes not shown on the bid will not be honored. All prices must be
in ink.
Sales Tax
The City of Lake Jackson is exempt by law from payment of Texas Sales Tax and Federal Excise Tax. Do
not include these taxes in the bid.
Bid Award
If a contract is awarded, it will be awarded to the lowest responsible bidder meeting or exceeding the
terms, conditions, and specifications of the bid. The City has the right to award a contract upon the
conditions, terms and specifications contained in a bid submitted to the City for a period of up to
ninety (90) days following the date specified for the opening of bids. The City reserves the right to
award a separate contract to separate bidders for each item/group of pumps or to award one contract
for the entire bid. The decision of the City shall be final. In awarding a contract, the City may waive
minor technicalities and informalities in the bid process and bids received if they are not material or
alter any of the conditions, terms or specifications contained in the bid. In determining the lowest
responsible bidder, the City may consider:
1. Whether the bidder has adequate financial resources to comply with the
contract awarded.
2. Whether the bidder has a satisfactory record of performance with the City or
other entities.
3. Any other factors that could be material to the bidder’s ability to comply with
the contract.
Split Award
The City of Lake Jackson reserves the right to award a separate contract to separate vendors for each
item/group or to award one contract for the entire bid.
Rejection of Bids
The City Council may choose to reject all bids and not award any contract. If the City Council does not
award a contract within ninety (90) days following the date specified for the opening of bids, all bids are
deemed to be rejected by the City Council.
Contract
The bid, when properly supplemented by any bonds and/or certificate of insurance as may be required
herein, and when accepted by City of Lake Jackson, shall constitute a contract equally binding between
the successful bidder and the City of Lake Jackson. This contract shall be awarded for one (1) year with
the option to extend for three (3) additional one (1) year terms with the approval of both parties. No
different or additional terms will become a part of this contract.
Conflict of Interest
The bidder certifies that this bid has not arrived at collusively or otherwise in violation of federal, state
or local laws. Any purchase order, check requisition or contract from which any agent, officer or
employee of the City or any relative thereof, will realize a financial gain, directly or indirectly, shall be
Bid No. 26-04-004
City of Lake Jackson
4
25 Oak Drive, Lake Jackson, Texas 77566
(979) 415-2400
void. No public official shall have interest in this contract in accordance with Chapter 171 of the Texas
Local Government Code. The conflict-of-interest form must be completed and submitted with this bid.
Ethics
The bidder shall not offer or accept gifts or anything of value or enter into any business arrangement with
any employee, official or agent of the City of Lake Jackson. More than one (1) proposal on anyone
contract from a firm or individual under different names shall be grounds for rejection of all proposals in
which the firm or individual has an interest. One (1) or all proposals will be rejected if there is any
reason to believe that collusion exists between bidders.
Insurance
Insurance is not required for this bid.
Descriptions
Specifications may reference any catalog, brand name or manufacturer’s model numbers. It is the intent
of the City of Lake Jackson to be DESCRIPTIVE – NOT RESTRICTIVE and to establish a desired quality
level of merchandise or to meet a pre-established standard of quality. Bidders may offer items of equal
quality and the burden of proof of such quality rests with them. The City of Lake Jackson shall act as
sole judge in determining quality and acceptability of products offered.
Addenda
Any interpretations, corrections or changes to this Bid and Specifications will be made by addenda. Sole
issuing authority of addenda shall be vested in the City of Lake Jackson purchasing department. Addenda
will be mailed or emailed to all who are known to have received a copy of the Bid. Bidders shall
acknowledge receipt of all addenda.
Bids Must Comply
Bids must comply with all federal, state, county and local laws concerning this type of good or service.
Federal and state regulations apply to all City of Lake Jackson contracts using federal funds as a source
for the solicitation of goods and services.
Documentation
Bidder shall provide with this bid response, all documentation required by this bid. Failure to provide this
information may result in rejection of bid.
Notice
Any notice provided by this bid shall be deemed to have been given and received on the next
business day after such written notice has been deposited in the mail.
Invoices
Invoices submitted for payment shall be addressed to the City of Lake Jackson and shall reference
the approved purchased order number. Periodic payments will be made within thirty (30) days of
invoice date or satisfactory delivery of the product or service, whichever is later, provided that all other
requirements as detailed in the contract have been fulfilled.
Quality Control
Goods supplied under this contract shall be subject to approval as to quality and must conform to the
highest standards of manufacturing practice. Items found defective or not meeting specifications shall be
replaced at the supplier’s expense within a reasonable period of time. Payment for defective goods failing
Bid No. 26-04-004
City of Lake Jackson
5
25 Oak Drive, Lake Jackson, Texas 77566
(979) 415-2400
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