IFB RFx-3160007974 Trauma Care RN Consultant for MSDH

Location:	Mississippi
Posted:	Apr 20, 2026
Due:	May 21, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Solicitation No:	1301-26-R-IFBD-00052
Publication URL:	To access bid details, please log in.

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INVITATION FOR BIDS

IFB RFx Number: 3160007974

Trauma Care RN Consultant for MSDH

Issue Date: April 20, 2026

CLOSING TIME AND DATE

Bids must be received before:

10:00 am CST, May 21, 2026

BID COORDINATOR

Hannah Wright

Telephone: (601) 576-7954

E-mail: procurement@msdh.ms.gov

Introduction and Overview

1.1.

Purpose and Goals

The Mississippi State Department of Health (hereinafter “MSDH” or “Agency”) has issued this solicitation for

the purpose of soliciting sealed bids from qualified Bidders to provide Trauma Care RN Consultant for MSDH.

The Agency wants assistance for Registered Nurse(s) (RN) to complete trauma level designation surveys and

provide trauma system consulting expertise. The contract is estimated to begin on upon execution and end on

for a period of five years.

A copy of this IFB, including all appendices and attachments, and any subsequent amendments, including the

Question-and-Answer amendment, if issued, will be posted to the MSDH OpenGov Procurement portal at

https://procurement.opengov.com/portal/msdh under the “Active ” projects list. It is the responsibility of all

interested Bidders to monitor the website for updates regarding this procurement.

Before the award of any contract, the Bidder will be required to document to MSDH that it has the necessary

capabilities to provide the core services specified in this IFB. The Bidder may also be required to provide

additional client references, as well as related project experience detail in order to satisfy MSDH that the Bidder

is qualified. MSDH may make reasonable investigations, as it deems necessary and proper, to determine the

ability of the Bidder to perform the work, and the Bidder shall be required to furnish to MSDH all information

that may be requested for this purpose. MSDH reserves the right to reject any bid if the Bidder fails to provide

the requested information and/or fails to satisfy MSDH that the Bidder is properly qualified to carry out the

obligations of the contract and to complete the work described in this IFB.

1.2.

Bid Submission Period

Bids must be submitted electronically through the MSDH OpenGov Procurement portal no later than 10:00

am Central Standard Time (CST), Thursday, May 21, 2026. Timely submission of the bid package is the

responsibility of the Bidder. Any bid received after the deadline will be considered late and will be rejected and

will not be considered for award. The Bidder shall be notified as soon as practicable if their bid was rejected and

the reason for such rejection.

Failure to submit a bid on the bid form provided will be considered cause for rejection of the bid. Modifications

or additions to any portion of the bid document may be cause for rejection of the bid. The MSDH reserves the

right to decide, on a case-by-case basis, whether to reject a bid with modifications or additions as non-

responsive. MSDH may request the Bidder to withdraw or modify non-responsive portions that do not affect

the service’s quality, quantity, price or delivery.

1.3.

Important Dates

Invitation for Bid Issue Date:

Request for Reconsideration of Terms of

Solicitation:

Questions Submission Deadline:

Anticipated Posting of Written Answers to

Questions:

Bid Package Submission Deadline:

Anticipated Bid Opening:

April 20, 2026

April 23, 2026

April 30, 2026, 10:00am

May 5, 2026, 5:00pm

May 21, 2026, 10:00am

May 21, 2026, 11:00am

Anticipated Date of Notice of Intent to May 28, 2026

Award:

Request for Reconsideration of Intent to June 2, 2026

Award:

NOTE: Adjustments to the schedule may be made as deemed necessary by MSDH.

1.4.

Questions and Answers

Questions must be submitted electronically through the MSDH OpenGov Procurement portal through the

"Question & Answer" tab of this project, (RFX3160007974) - Trauma Care RN Consultant for MSDH. Questions

must be submitted before 10:00 a.m. CST, on Thursday, April 30, 2026, to ensure a response by MSDH.

Responses to questions will be posted to the project page on the MSDH OpenGov Procurement portal at

https://procurement.opengov.com/portal/msdh. Questions received after the due date and time of questions

may be considered for response, although there is no guarantee as to if or when a response will be provided. It

is the Bidder’s sole responsibility to regularly monitor the website for amendments and/or announcements

concerning this IFB.

1.5.

Acknowledgment of Amendments

Should an amendment to the IFB be issued, it will be posted on the Procurement Portal and the MSDH OpenGov

Procurement Portal in a manner that all bidders will be able to view. Bidders shall acknowledge receipt of any

amendment to the IFB by electronically signing the amendment in the MSDH OpenGov Procurement Portal, or

by email.

Should any bidder fail to submit all necessary acknowledgement(s) with its bid, the Agency shall have the sole

discretion as to whether to request a bidder to submit the required acknowledgement(s) after the bid

submission deadline but prior to issuance of the Notice of Intent to Award. The Agency shall exercise that

discretion in a manner that is fair to all bidders. Any bidder who does not provide the Agency

acknowledgement(s) of every amendment issued may be deemed non-responsive and not eligible for award.

Bidders are responsible for monitoring both websites for any updates or amendments to the IFB. Each Bidder

shall submit a written acknowledgment of every amendment to the MSDH on or before the submission deadline.

1.6.

Expenses Incurred in the Procurement Process

All parties participating in the procurement process in regard to this IFB shall bear their own costs of

participation, pursuant to Section 1.4.4 of the OPSCR Rules and Regulations. All costs incurred by the Bidder in

preparing and delivering its bid, making presentations, and any subsequent time and travel to meet with MSDH

regarding its bid shall be borne exclusively at the Bidder’s expense.

1.7.

Cancellation of Solicitation or Rejection of Individual Bids

At MSDH’s sole discretion, an IFB may be canceled or any or all responses to the solicitation may be rejected, in

whole or in part, when MSDH determines that it is in the Agency’s best interest to do so.

1.8.

Registration with Mississippi Secretary of State

By submitting a bid, the Bidder certifies that it is registered to do business in the State of Mississippi as

prescribed by Mississippi law and the Mississippi Secretary of State or, if not already registered, that it will do

so within five (5) business days of being offered an award. Sole proprietors are not required to register with the

Secretary of State.

1.9.

Debarment

By submitting a bid, the Bidder certifies that it is not currently debarred from submitting bids for contracts issued

by any political subdivision or agency of the State of Mississippi or Federal government and that it is not an

agent of a person or entity that is currently debarred from submitting bids for contracts issued by any political

subdivision or agency of the State of Mississippi.

1.10. Right to Consider Historical Information

MSDH reserves the right to consider historical information regarding the Bidder, whether gained from the

Bidder’s bid, conferences with the Bidder, references, or any other source during the evaluation process. This

may include, but is not limited to, information from any state or federal regulatory entity.

1.11. State Approval

It is understood that this contract may require approval by the PPRB. If required and if this contract is not

approved by PPRB and/or OPSCR, it is void and no payment shall be made hereunder.

1.12. Property Rights

Property rights do not inure to any Bidder until such time as services have been provided under a legally

executed contract. No party responding to this IFB has a legitimate claim of entitlement to be awarded a

contract or to the provision of work thereunder. MSDH is under no obligation to award a contract and may

terminate a legally executed contract at any time.

1.13. Contract Rights

Contract rights do not vest in any party until a contract is legally executed. MSDH is under no obligation to award

a contract following issuance of this IFB.

1.14. Bids as Public Record

If a redacted copy is not submitted, MSDH shall consider the entire Bid to be public record. The redacted copy

should identify which section or information has been redacted and the Bidder should provide the specific

statutory authority for the exemption. Per Mississippi Code Annotated §25-61-9(7), the type of service to be

provided, the price to be paid and the term of the contract cannot be deemed confidential.

The redacted copy shall be considered public record and immediately released, without notification of the

Bidder, pursuant to any request under the Mississippi Public Records Act, Miss. Code Ann. §§25-61-1 et seq. and

Miss. Code Ann. §79-23-1. Redacted copies shall also be used/released for any reason deemed necessary by

MSDH, including, but not limited to, submission to the PPRB, posting to the Transparency Mississippi website,

etc.

All documentation submitted in response to this IFB and any subsequent requests for information pertaining to

this IFB shall become the property of MSDH and will not be returned to the Bidder.

All information requested is considered important. Failure to provide all requested information and in the

required format may result in disqualification of the Bid. MSDH has no obligation to locate or acknowledge any

information in the bid that is not presented under the appropriate outline and in the proper location according

to the instructions herein.

1.15. Certification of Independent Price Determination

By submitting a bid, the Bidder certifies that the prices submitted in response to the solicitation have been

arrived at independently and without any consultation, communication, or agreement with any other Bidder or

competitor for the purpose of restricting competition.

1.16. Applicable Law

The contract shall be governed by and construed in accordance with the laws of the State of Mississippi,

excluding its conflicts of laws provisions, and any litigation with respect thereto shall be brought in the courts

of Mississippi.

1.17. Approval

It is understood that if this contract requires approval by the Public Procurement Review Board (“PPRB”) and/or

the Department of Finance and Administration Office of Personal Service Contract Review (“OPSCR”), and this

contract is not approved by PPRB and/or OPSCR, it is void and no payment shall be made hereunder.

1.18. Availability of Funds

It is expressly understood and agreed that the obligation of MSDH to proceed under this agreement is

conditioned upon the appropriation of funds by the Mississippi State Legislature and the receipt of the

appropriated funds. If the funds anticipated for the continuing time fulfillment of the agreement are, at any

time, not forthcoming or insufficient, regardless of the source of funding, MSDH shall have the right upon ten

(10) business days written notice to Contractor, to terminate this agreement without damage, penalty, cost or

expense to the MSDH of any kind whatsoever. The effective date of termination shall be as specified in the

notice of termination.

1.19. Compliance with Equal Opportunity in Employment Policy

Contractor understands that the MSDH is an equal opportunity employer and therefore, maintains a policy

which prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap,

disability, genetic information, or any other consideration made unlawful by federal, state, or local laws. All such

discrimination is unlawful, and Contractor agrees during the term of the agreement that Contractor will strictly

adhere to this policy in its employment practices and provision of services.

1.20. Compliance with Laws

Contractor shall comply with, and all activities under this agreement shall be subject to, all applicable federal,

state, and local laws and regulations, as now existing and as may be amended or modified.

1.21. E-Payment

Contractor agrees to accept all payments in United States currency via the State of Mississippi’s electronic

payment and remittance vehicle. The Agency agrees to make payment in accordance with Mississippi “Timely

Payments for Purchases by Public Bodies” laws, which generally provide for payment of undisputed amounts by

the Agency within forty-five (45) calendar days of receipt of invoice. Mississippi Code Annotated § 31-7-301, et

seq.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1301-26-R-IFBD-00052	Advertised Date	04/20/2026 10:00 AM
RFx #	3160007974	Submission Date	05/21/2026 10:00 AM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	05/21/2026 11:00 AM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS DEPT OF HEALTH
RFx Description	The Mississippi State Department of Health (MSDH), Office of Bureau of Acute Care Systems, will accept submissions until 10:00 a.m. CST, Thursday, May 21, 2026, from interested bidders to provide assistance for Registered Nurse(s) (RN) to complete trauma

Name	Hannah Wright	Email	HANNAH.WRIGHT@MSDH.MS.GOV
Phone		Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
94864	Serv HealRelNursing

Attachments IFB RFx-3160007974 Trauma Care RN Consultant for MSDH
Attachments RFx 3160007974 Trauma Care RN Consultant for MSDH AD
Attachments Sample Business Associate Agreement
Attachments Trauma System of Care Rules & Regulations