VISN 1 Primary Reference Laboratory Testing

THIS IS NOT A SOLICITATION, THIS IS A SOURCES SOUGHT NOTICE ONLY and is issued

in accordance with Federal Acquisition Regulation (FAR) 10 Market Research, to conduct market

research. Responses to this notice are not offers and cannot be accepted by the Government to

form a binding contract. This Sources Sought Notice is issued solely for information and planning

purposes and does not constitute a solicitation or guarantee to issue a solicitation in the future.

This Sources Sought Notice does not commit the Government to contract for any supply or

service. All information submitted in response to this announcement is voluntary; the Government

will not pay for information requested nor will it compensate any respondent for any cost incurred

in developing information provided to the Government. Not responding to this Sources Sought

Notice does not preclude participation in any future solicitation, if issued. This announcement is

based on the best information available at this time and is subject to future modification. The

information requested in this notice will be used to determine if there are sufficient socioeconomic

small business concerns that are capable of performing all the work described for the requirement.

Purpose and Objectives

The Department of Veteran Affairs located at 718 Smyth Rd, Manchester, NH 03104 requires a

contractor to provide reference laboratory testing services, phlebotomy services and courier

services to All VISN1 Sites in accordance with the Performance Work Statement (PWS) and

test menu list. The Government intends to award a competitive contract in the near future.

This Sources Sought Notice is being issued by the Veterans Health Administration (VHA),

Network Contracting Office (NCO) 1 located in Manchester, NH as part of market research for

planning purposes.

The information provided in a response to this notice may be used in developing an acquisition

approach. Interested parties are responsible for adequately marking any proprietary or

competitive sensitive information that is provided in a response to this Sources Sought Notice.

The applicable NAICS Code is 621511 – Medical Laboratories

Size Standard - $41.5 Million

Product Service Code is Q301 – Medical – Reference Laboratory Testing

Responses:

Please submit your response in accordance with the following instructions:

a) Responses are due by 01/03/2025 at 04:00 PM EST.

b) Responses shall be submitted via email to Cynthia.thompson2@va.gov

a. Subject line of the email shall include this Sources Sought Notice Number.

Reference Laboratory Testing – Contractor’s Name

b. Submit this sources sought notice document completed with all required and

relevant attachments.

c) Contractor Point of Contact to include:

a. Name:

b. Title:

c. Phone:

d. Email:

d) Company Information to include:

a. Name:

b. Address:

c. DUNs Number:

d. Tax ID Number:

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e. Business Size:

e) Business Size/Type: Service-Disabled Veteran Owned Small Business (SDVOSB),

Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women

Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small

Business, or Large Business.

a. All prospective Contractors are reminded that in accordance with FAR 4.11 they

shall be registered in the System for Award Management (SAM) database and

shall complete annual Representations and Certifications in SAM prior to any

offer. SAM is located at http://www.sam.gov and consolidated the capabilities of

CCR/FedReg, ORCA, and EPLS. There is no cost to use SAM.

b. FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or

VOSB, your company must be registered and certified in the VetCert database,

which is available at: Veteran Small Business Certification (sba.gov)

c. Please include a copy of your VetCert Certification with your response.

f) Contractors Federal Supply Schedule Contract that carries the desired services.

a. If you do not have a Federal Supply Schedule contract, you shall state “open

market”:

b. Provide the Schedule:

c. Provide your GSA/FSS/SAC Contract Number:

d. Provide the SIN(s) for reference laboratory testing:

e. If any of the items are not on your GSA/FSS contract, you will mark which items

are open market.

g) Contractor shall provide 3 past contracts for the same or similar services of the same

size and scope:

Company 1 Company 2 Company 3

Name of Company:

Company POC:

Company POC phone:

Company POC email

Dollar amount of contract:

Contract number:

Period of Performance:

h) Contractor shall respond to the following questions as part of the requirements in the

PWS:

Y N (check yes or no)

a. ☐☐ Are you able to comply with ALL the requirements listed in the PWS?

b. ☐☐ Is your laboratory fully licensed/accredited and actively engaged in providing

the specific services and laboratory testing outlined in the PWS?

c. ☐☐ Is your laboratory licensed/ accredited by the College of American

Pathologists (CAP), The Joint Commission (JTC), or any other licensing and/or

accreditation as required by law in order to perform the required testing listed in

the PWS?

d. ☐☐ Is your laboratory certified as meeting the requirements of the Department of

Health and Human Services Clinical Laboratory Improvement Act of 1988?

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e. ☐☐ Is your Laboratory Director an American Board of Pathology, certified

Pathologist or American Board of Bioanalysis, certified Bio-analyst?

f. ☐☐ Do you have at least three years of experience providing laboratory services

and at least one year experience in transporting biomedical materials?

g. ☐☐ Do you have all the CLIA certifications for the analyte specialties and subspecialties

listed in the PWS Section (I)(B)(1)(a)?

h. ☐☐ Are you able to comply with the quality review requirements in the PWS

Section 2(a) and Section IV?

i. ☐☐ Are you able to provide the equipment, data management system, security,

and connectivity requirements in accordance with the PWS Section (I)(I)?

j. ☐☐ If awarded a future contract, do you plan to utilize a Sub-Contractor? If so,

please provide the following information.

a. Company Name:

b. Address:

c. POC Email:

d. DUNs Number:

e. Business Size:

f. Describe work to be completed by the Sub-Contractor:

g. Describe work to be completed by Contractor:

k. ☐☐ Does the Sub-Contractor have all the appropriate licensure and accreditation

mentioned above?

i) Contractor shall provide CLIA certificates of accreditation listing analyte specialties and

sub-specialties listed in the PWS for itself and for its Sub-Contractor.

j) Contractor shall provide a letter from the Sub-Contractor that demonstrates that the Sub-

Contractor agrees to perform all tests not performed by the Contractor, to include those

tests that the Contractor is not certified to provide itself.

k) Contractor shall provide information on how draw stations will be operational on day one

for VISN1 Facilities and provide draw station addresses.

l) Contractor shall provide how many tests are performed daily along with the turn-around

time and how the contractor will guarantee turn-around time is compliant with the

PWS/Schedule.

m) Contractor shall include any relevant comments for any attachments, if applicable.

Please See Attachments Below:

1) Attachment A – Test Menu (Contractor Completes)

2) Attachment B – Facility Location

3) Attachment C – Other Services (Contractor Completes)

4) Attachment D – PWS Primary Reference Lab 12.10.24