PWC Water and Waste Water Treatment Plant Operations Deer Creek State Park
| Location: | Ohio |
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| Posted: | Dec 17, 2025 |
| Due: | Dec 30, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000033971 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000033971 |
| Solicitation Name: | PWC Water and Waste Water Treatment Plant Operations Deer Creek State Park |
| Original Begin Date: | 9/15/2025 1:56:54 PM |
| Begin Date: | 12/17/2025 9:50:39 AM |
| End Date: | 12/30/2025 10:00:00 AM |
| Inquiry End Date: | 12/26/2025 10:00:00 AM |
| Commodity: | Water treatment services |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DNR352101 Water and Waste Water DNRLOG |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Quick Quote |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000033971
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Solicitation Name
PWC Water and Waste Water Treatment Plant Operations Deer Creek State Park
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RFx Type
Quick Quote
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
3
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MBE Set Aside
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Begin Date
12/17/2025 9:50:39 AM (ET)
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Amendment?
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End Date
12/30/2025 10:00:00 AM (ET)
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Inquiry End Date
12/26/2025 10:00:00 AM
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Summary
Amendment to reduce the number of days per week required for the water checks.
Water Waste Water needs Weekly coverage for the Deer Creek State Park Water and Waste Water treatment Plants. See attached Scope. |
Predecessor Contract
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Process
Evaluation.
The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
3 Record(s)
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Attachment Preview
The Ohio Department of Natural Resources is requesting bids for: Water/Wastewater operations at
Deercreek State Park
Name or Title of the Service or Supply: Wastewater treatment plant operations for Deer Creek State
Park
Ordering Division and address: Shawn Hefner, Water Wastewater 13156 State Route 235 N, Lakeview Ohio 43331
Phone: 614-572-9542
Specifications Background DNR is looking for a contractor capable of operating its water and wastewater treatment
plants at Deercreek State Park. The water & wastewater plants are Class 1 and operated year-round.
Weekly inspections to include –
• 3 Wastewater Visits (Monday, Wednesday, & Thursday) a week by a Class 1 Operator or higher wastewater
operator.
• 3 EPA Water Visits (Monday, Wednesday, Thursday) a week by a Class 1 Water Operator or higher.
• Plant and Distribution Chlorine Checks (Saturday and Sunday) a week by qualified personnel.
• All operational checks logged in logbook to meet EPA requirements.
• Troubleshoot any issues
• Meet with county and/or EPA inspectors as needed.
• The wastewater plant uses aluminum sulfate and will be supplied by ODNR. Disinfection is Ultraviolet Light
(UV).
• The water plant is ion exchange and uses chlorine for disinfection. These chemicals will be provided by ODNR.
• Complete ODNR required wastewater process control testing, plant checks, waste (WAS) as needed, record flow,
and complete log sheets.
• Complete daily water plant and distribution chlorine checks, record flow, plant checks, and complete log sheets.
Lab analysis –
• Weekly/Monthly/ Quarterly testing, sampling and reporting required by the OEPA for water and wastewater.
Lab of contractor’s choosing. Sampling cost will be paid by ODNR.
• Complete monthly EPA DMR (Discharge Monitor Report), monthly drinking water report (eDWR), and monthly
staffing reports via ebiz.
• Respond to violations.
• DNR will pay for sampling as a separate invoice line item.
General maintenance -
• Changing belts, greasing, and oiling pumps and motors, other minor maintenance – all materials provided.
• Cleaning and maintaining plant
• DNR will provide a standard operating procedure for each facility
Delivery
Deercreek State Park, 20635 Waterloo Road, Mt. Sterling, Ohio Pickaway County NPDES: 4PP00000 Water System:
Deercreek State Park/Lodge PWS
Evaluation The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
Contract Award The contract will be awarded to the lowest responsive and responsible bidder by line item.
Term of Contract Contract to run through January 15th, 2028, with the possibility of renewal through January 15th, 2030.
Economic Price Adjustment
The Contract prices(s) will remain firm for the initial term of the Contract. Thereafter, the Contractor may submit a request
to increase its price(s) to be effective 30 calendar days after acceptance by the State. No price adjustment will be
permitted prior to the effective date of the increase received by the Contractor from its suppliers; on purchase orders that
are already being processed; or on purchase orders that have been filled and are awaiting shipment. If the Contractor
receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the
price increase.
The price increase must be supported by a general price increase in the cost, e.g., increases in the cost of raw materials,
labor, freight, workers’ compensation and/or unemployment insurance. Detailed documentation, to include a
comparison list of the contract items and proposed price increases, must be submitted to support the requested
increase. Supportive documentation includes, but is not limited to: copies of the old and the current price lists or similar
documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or
copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price
information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.
Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor,
the Contractor is responsible to notify the State immediately. The price decrease adjustment will be incorporated into
the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price
decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is
revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly
deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with
this provision will be considered as a default and will be subject section VI I. - Standard Terms and Conditions.
Suspension/Termination and the Contract Remedies sections.
Site Visit & Point of Contact
Prior to submitting a bid response, offerors are encouraged to visit the three parks and their wastewater treatment facilities.
Site visits are available by appointment only. To schedule an appointment, contact:
Shawn Hefner
Water/Wastewater Administrator
Division of Parks and Watercraft
Ohio Department of Natural Resources
Cell Number: (614) 572-9542
Shawn.Hefner@dnr.ohio.gov
Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements
of the bid will be insufficient reason to support any request to be released from the contract.
Bill to information:
Invoices Origin-DNR-N03
All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
There are two options available to submit invoices to FSS:
• EMAIL the invoice to: invoices@ohio.gov
• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880
In order to process your invoice, please make sure all the required information listed below is on your invoice before
submitting it to FSS or they will be returned for not being a proper invoice.
1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.
2. Supplier full name as it appears on your PO.
3. The Ship to and/or service facility name and full address
4. Unique invoice number
5. Date of service or date work was completed.
6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.
7. Line charge(s). If parts are included, please break out the line charges with product and charges
separately.
8. No State of Ohio sales tax
9. Remit to address must match our records for payment
10. This PO is only valid for the goods and/or services received through June 30, 2025.
11. Any goods/services received after June 30, 2025 will require a new PO.
All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned
invoice and delayed payment.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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