2025 DNAP Annual Newsletter
| Location: | Ohio |
|---|---|
| Posted: | Dec 17, 2025 |
| Due: | Jan 2, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | SRC0000035758 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035758 |
| Solicitation Name: | 2025 DNAP Annual Newsletter |
| Original Begin Date: | 12/17/2025 12:00:00 AM |
| Begin Date: | 12/17/2025 12:00:00 AM |
| End Date: | 1/2/2026 4:00:00 PM |
| Inquiry End Date: | 12/31/2025 12:00:00 AM |
| Commodity: | Printed media |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DNR800000 - DNR-Div Natural Areas&Preserve |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
|
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
|
|||
|
Solicitation ID
SRC0000035758
|
|||
|
Solicitation Name
2025 DNAP Annual Newsletter
|
RFx Type
Request for Quote (RFQ)
|
||
|
Lot #
1
|
Solicitation Status
Open for Bidding
|
||
|
Round #
1
|
MBE Set Aside
|
||
|
Begin Date
12/17/2025 12:00:00 AM (ET)
|
Amendment?
|
||
|
End Date
1/2/2026 4:00:00 PM (ET)
|
Inquiry End Date
12/31/2025 12:00:00 AM
|
||
|
Summary
19,000 Newsletter, 16 pages self-cover, 8 ½” x 11 “, in four color process using 70# gloss. Mailing, postage using DNR permit. Press sheet inspection requested Postage using ODNR Permit. Newsletter needs to be in the mail NO LATER THAN JANUARY 20, 2026, with the excess newsletters to be shrink-wrapped into bunches of 100 and shipped to Heidi Hetzel-Evans at the below address by JANUARY 20, 2026. See RFQ. |
Predecessor Contract
|
||
|
Process
An award will be made to the lowest responsive and responsible Bidder and/or Supplier. |
|||
|
Ship To
|
|||
1 Record(s)
|
0 Record(s)
|
Solicitation Documents
3 Record(s)
|
Attachment Preview
The Ohio Department of Natural Resources is requesting bids for: Division of Natural Areas & Preserves, 2025 Annual
Newsletter printing & mailing services.
Service or Supply: Printing/Mailing Service for DNAP’s 2025 Newsletter
Ordering Division and address: ODNR, Division of Natural Areas & Preserves, 2045 Morse Rd. Bldg. H-3, Columbus, Ohio
43229
SPECIFICATIONS AND PRICING
1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide the Natural Ohio Newsletter; a 16
page self-cover booklet prints four-color process plus mailing for use by the Ohio Department of Natural Resources.
2. QUANTITY: 19,000 (exact quantity)
Newsletter needs to be in the mail NO LATER THAN JANUARY 20, 2026, with the excess newsletters to be shrink-wrapped into
bunches of 100 and shipped to Heidi Hetzel-Evans at the below address by JANUARY 20, 2026.
3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal
point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB,
the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all
items will disqualify your bid.
4. SPECIFICATIONS: Newsletter, 16 pages self-cover, 8 ½” x 11 “, in four color process using 70# gloss. Mailing, postage using DNR
permit. Press sheet inspection requested Postage using ODNR Permit.
A. SIZE: 8 ½” x 11” final saddle-stitched size. Shall be half folded to 5 ½” x 8 ½” and wafer sealed per USPO current regulations.
B. STOCK: White 70# recycled gloss text.
C. PRESSWORK: Offset printed head to head.
D. INK: Four color-process, bleeds.
E. BINDERY: Fold, collate in page order, saddle-stitch and trim to 8 ½” x 11”; fold to 5 ½” x 8 ½” and wafer sealed per USPO
requirements. Newsletters not mailed shall not be folded to 5 ½” x 8 ½”.
F. SUPPLIED TO VENDOR: InDesign/PDF supplied. Print must be exactly as file provided at 100% or shipment will be refused. Cost line
information and mailing list.
Version
Page 1 of
REQUEST FOR QUOTE
G. PROOF: Approval by an ODNR representative of an on-site press check is required for production. In the event a
representative is unable to attend an on-site press check, an email will be provided. No production sheets from
any form prior to a signed approval from an ODNR representative will be accepted nor count towards the final
quantity. Selected contractor shall contact Ohio Dept. of Administrative Service Barry Zimmerman at 614-387-
0012 at least 4 days (96 hours) in advance for an out-of-state press sheet inspection and at least 2 days (48 hours)
for an in-state press inspection.
H. MAILING LIST WILL BE PROVIDED TO THE SUCESSFUL VENDOR.
I. The vendor shall imprint approximately 19,000 addresses on the magazine in the space provided. Vendor shall
be responsible for addressing in accordance with all USPO regulations. All addressed will require CASS encoded
address, print addresses on magazines, Zip
+ 4 Code sort, Periodical Bulk Mail count/bundle, Periodical Bulk Mail (Permit Number 5195) pack/ticket bag,
and run CASS report/NCOA. All mailing shall be through the United States Post Office, 2323 Citygate Drive,
Columbus, OH 43218. All postage will be handled by the ODNR - Division of Natural Areas and Preserves. Permit
issued by the Columbus USPO. No other USPO is allowed. No out-of-state / foreign mailing allowed.
Final job includes: 19,000 full-color, 16-page, double-sided newsletter print job and fulfillment of preparing 19,000
newsletters for sending to USPO for bulk permit mailing.
J. PACKAGING: Carton pack and label” DNAP 2024 Newsletter & quantity.
Deliver balance NOT mailed shall wrap in 100’s, label & deliver to: ODNR
ATTN: Heidi Hetzel-Evans
Division of
Natural Areas &
Preserves 2045
Morse Rd, Bldg.
H-3
Columbus, OH 43229
A. ADDITIONAL SPECIFICATIONS: Shrink Wrap, Wrap Per Package 100
5. DELIVERY: REQUESTED JANUARY 20TH, 2026 OR SOONER
Delivery: ODNR, Division of Natural Areas & Preserves, Heidi Hetzel-Evans 2045 Morse Rd. Bldg. H-3
Columbus Ohio 43229 614-265-6520 heidi.hetael-Evans@dnr.ohio.gov
F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this
Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering
Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne
and paid by the Contractor unless otherwise stated.
All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable
passes to the State. Unless otherwise provided in this Contract, the State will determine whether the
Contractor provided each Deliverable required in this Contract and has fully met all work requirements
of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.
Version
Page 2 of
REQUEST FOR QUOTE
Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as
determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received
outside of Ohio Buys will not be considered.
Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by line
item.
Preferences:
The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.
Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences
will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the
second and third preferences. The preferences shall be combined and applied as a total percentage of
the original Proposal to determine the score for evaluation purposes.
Preferences will only be applied if there is at least one Offeror that does not qualify for that particular
preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification
for each preference will be deemed as not qualifying for that preference.
(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end
product, the State will add the applicable percentage of the total available points to the total score of
each Offeror offering a domestic source end product.
(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State
will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.
(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible
to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost
for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based
on its significant economic presence in Ohio or a border state.
(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total
available points to any certified veteran-friendly business Offeror’s total score.
Bill to information: (FSS invoicing requirement) Origin-DNR-XXX
All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
There are two options available to submit invoices to FSS:
•
EMAIL the invoice to: invoices@ohio.gov
•
MAIL the invoice to:
OBM Shared Services
Version
Page 3 of
REQUEST FOR QUOTE
Attn: Accounts Payable
PO Box 182880
Columbus, Ohio 43218-2880
To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the
following information:
•
Invoice must include Origin-DNR-XXX
•
Must include the Purchase Order (PO) number assigned. You may shorten it to the last five
digits.
•
Supplier full name as it appears on your PO.
•
The Ship to and/or service facility name and full address
•
Unique invoice number
•
Date of service or date work was completed.
•
Complete itemization of services performed, materials or goods supplied and/or labor
furnished.
•
Line charge(s). If parts are included, please break out the line charges with product and charges
separately.
•
No State of Ohio sales tax
•
Remit to address must match our records for payment
•
This PO is only valid for the goods and/or services received through June 30, 2026.
•
Any goods/services received after June 30, 2026 will require a new PO.
All fields mentioned above are required to count as a correct invoice; failure to provide this information
will result in a returned invoice and delayed payment.
Version
Page 4 of
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...Project ID: 83883 Title: 2026 ODOR CONTROL FACILITY MEDIA REPLACEMENT Addenda: 0 Release ...
Northeast Ohio Regional Sewer District
Bid Due: 6/08/2026
...Agency: ETC100000 Broadcast Educational Media Co ETECH Solicitation Status: Open for Bidding... Broadcast ...
State Government of Ohio
Bid Due: 6/16/2026
...Set Aside Agency: ETC100000 Broadcast Educational Media Co ETECH Solicitation Status: Open... (ET) ...
State Government of Ohio
Bid Due: 6/09/2026
...AM Summary Manual Cutter for the Media Department , Ms. Becks Predecessor Contract ...
State Government of Ohio
Bid Due: 6/10/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.