1412211678 (RFP) Design Services for the Buckman WRF Upgrades

Solicitation
For Participation in
Design Services for the Buckman WRF Upgrades
JEA
Jacksonville, FL
Solicitation Number 1412211678
Mandatory Pre-Response Meeting via Microsoft Teams on September 01, 2026, at 11:00am
Meeting URL: https://teams.microsoft.com/meet/296581775754705?p=ryMyo7diIAPz6cEk1l
Meeting ID: 296 581 775 754 705
Meeting Passcode: qy6cZ6yR
Dial In: 321-558-7338
Phone conference ID: 549 421 38#
Those planning to attend via Microsoft Teams should send contact information to: mcdomv@jea.com 48 hours prior
to the Pre-Response Meeting to have contact information documented.
Mandatory Site Visit - September 02, 2026, at 10:00am
Location: 221 Buckman Street, Jacksonville Fl, 32206
Personal Protective Equipment (PPE) Required: Safety Shoes, Safety Glasses, Safety Vest
Responses are due on October 06, 2026, by 12:00 PM EST
All Responses shall be submitted through JEA's E-Procurement and Contract Management Portal which is provided
by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to
Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.
JEA will publicly open all Responses received from qualified Respondents on the Due Date October 06, 2026, at
2:00pm via Microsoft Teams.
For more information please contact the JEA Buyer at:
Marline McDonald, mcdomv@jea.com, 904-760-6614

1.2) Scope of Work
JEA is soliciting qualifications for professional engineering and permitting services for the Buckman Water
Reclamation Facility Upgrades. The Buckman Water Reclamation Facility needs some significant infrastructure
upgrades. Below is a list of the various facilities that need to be either rehabilitated or constructed:
* Influent Pump Station Rehabilitation
* Primary Clarifiers 1-8 Structural Rehabilitation
* Talleyrand Ave Lift Station Rehabilitation
* Vacuum Truck Unloading Facility (Dewatering Pad) Upgrade & Expansion
* Potable Water and Gravity Sewer Improvements
* Sludge Receiving Pump Station
* Grit Removal System Improvements
For further information on the work please refer to the Scope of Services for Engineering Design Services for the
Buckman WRF Upgrades.
The scope for the work may include, but is not limited to:
* Surveys
* Geotechnical investigations
* Process modeling and hydraulic modeling
* Design bypass system, drawings and specifications
* Permitting activities and applications for construction
* Site work including stormwater, paving, grading, and landscaping design
* All supporting discipline design including structural, architectural, HVAC, plumbing, fire protection,
electrical and I&C
* Services during construction
* Coordination with CMAR firm who will be responsible for constructing the improvements
* Compliance with the JEA project delivery management system including design phase drawings,
specifications, and calculations.
Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of
this Solicitation.
1.3) Background
JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June
1997, JEA also assumed operation of the water and sewer system previously managed by the city. JEA is located in
Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water
customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.
1.4) Invitation - Submitting a Response
Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to
perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents
referenced in this Solicitation are on JEA's E-Procurement and Contract Management Portal which is provided by
Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions
on how to login to Zycus is provided below in this Solicitation.
All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the
instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and
commercial contract terms associated with this procurement.
A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this
entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All
Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA's
procurement platform.
All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing
system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time
(Due Date & Time).
A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier
Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally
Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is
not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the
Section below titled "Questions".
Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES
MAY BE REJECTED.
1.5) Zycus Instructions
I. How to Log into Zycus
A. New Users - Zycus
1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,
phone and email address. Also, it is recommended users use Google Chrome to access Zycus.
2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.
To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a
message stating "Email ID already registered", log in as an Existing User Log-in". If you don't know your password,
enter your email address and click on "Forgot Password".
B. Existing Users or New Users with Previously Registered Emails
1. Once the user has a login on the sourcing platform select "Existing User Log-in", the user may navigate to the
solicitation by selecting the icon for the applicable solicitation.
II. How to Submit a Response Using Zycus
1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.
2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.
3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance
of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover
non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.
4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a
Response by selecting "Confirm Participation". JEA will then have a record indicating the company intends to submit
a Response.
5. A user then can respond to each section of the Solicitation, once completed with each section, select "Save". Note
each section has a red, yellow, and green light code. Items will turn green once completed. Yellow and red lights mean
there is additional action required. Users may also note under each tab, there are multiple questions to respond to,
scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to
download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.
Users can download the required attachments by selecting the "Buyers Attachments" icon.
7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed
and green lighted, the User may select "Submit Response".
8. Once the user selects "Submit Response", the user will receive a "Success" pop-up when submitted.
9. Once submitted users may recall and modify submitted documentation and submit information until the Response
Due Date and Time.
10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for
award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for
consideration of award.
1.6) Questions
All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the
opening date. Questions received within five business days prior to the opening date may not be answered.
1.7) Pre-Response Meeting
There will be a mandatory Pre-Response meeting associated with this Solicitation at the date and time listed on the
cover page of this Solicitation. All interested Respondents are required to attend the Pre-Response meeting. Those
planning to attend the Microsoft Teams teleconference may email their name and contact information to the JEA
Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only
sign in representing one company, unless otherwise agreed to by JEA in writing.
1.8) Mandatory Site Visit in Person
There will be a mandatory Site Visit. All interested Respondents may be required to sign in at the beginning of the
meeting. A Respondent shall only sign in representing one company, unless otherwise specified by JEA. The PPE
required for this visit are safety shoes, safety vest and safety glasses.
PLEASE BE AWARE DUE TO JEA SIGN IN AND/OR SECURITY PROCEDURES IT MAY TAKE UP TO
FIFTEEN (15) MINUTES TO OBTAIN ACCESS TO A JEA FACILITY. PLEASE PLAN ACCORDINGLY SO AS
TO ARRIVE TO THE PRE-BID MEETING ON TIME.
Site Visit Meeting Date: September 02, 2026
Site Visit Meeting Time: 10:00am
Site Visit Meeting Location: 221 Buckman Street, Jacksonville Fl, 32206
1.9) Opening of Responses
All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated
on the cover page of this Solicitation.
The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately
48 hours before the Response opening.
At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the
Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive
irregularities or informalities in the Responses to the extent allowable under applicable laws.
1.10) Alternate Provisions and Conditions
Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but
not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found

in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no
force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA
determines that such terms and conditions and requirements are in the best interest of JEA.
1.11) Minimum Qualifications
Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated
by JEA. Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit
JEA as a reference. JEA reserves the right to ask for additional back up documentation or additional reference
projects to confirm the Respondent meets the requirements stated below.
JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:
I. The Respondent must be on JEA's Qualified Proposers List (QPL) in the following category: WE1-
Water Wastewater Treatment Plant Systems and Pump Stations (Class III and IV)
Visit https://www.jea.com/About/Procurement/Become_a_Vendor/Qualified_Proposers/ to learn
how to become qualified prior to the Response Due Date
Any Respondent whose contract with JEA was terminated for default within the last two years shall have its
Response rejected.
1.12) Number of Contracts to be Awarded
JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based
on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best
interest.
1.13) Insurance Requirements
Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of
insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the
COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and
Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance
in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.
1.14) Optional Use of Small and Emerging Business Program
It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of
JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this
Solicitation.
For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity
Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.
1.15) Basis of Award - Highest Evaluated
JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based
solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make
presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,
concise, well-organized technical and business information relative to the Work, in both the initial submittal of its
Response and in any subsequent submittals.
Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and
conditions.
Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the
Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the
Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an
equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each
Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be

broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with
the JEA Procurement Operational Procedures.
1.16) Evaluation Methodology for CCNA Engineering Services
JEA shall evaluate the Respondent's qualifications, rank the qualifications from all Respondents, and negotiate a
Contract for the Work in accordance with Florida Statute, Section 287.055, known as the Consultants' Competitive
Negotiation Act ("CCNA").
In evaluating the qualifications, JEA will not consider price, but may consider factors including, but not limited to, the
Respondent's professional personnel, past performance, whether the Respondent is a Jacksonville Small and Emerging
Business (JSEB); recent, current and projected workloads of the Respondent, and volume of work previously awarded
to each Respondent by JEA. JEA may also request interviews or presentations from the Responders during its
selection. Interviews or presentations, if any, will be evaluated and up to twenty-five (25) points will be added to the
Respondents written Response evaluation score.
After approving the rankings of all the Respondents, JEA will enter into negotiations with the best ranked Respondent.
During negotiations, JEA will consider detailed information regarding the Respondent's hourly rates, and scope of the
Contract.
If JEA and the Company are unable to negotiate a satisfactory Contract, JEA will formally terminate the negotiations
with the Respondent and undertake negotiations with the next ranked Respondent. JEA will Award the Contract to the
highest-ranking qualified Respondent that successfully completes Contract negotiations with JEA.
1.17) Selection Criteria
The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum
Qualifications specified in this Solicitation.
1.18) Phase 1 Selection Criteria
1.19) Professional Staff Experience
Maximum score for this criterion is: 25 POINTS
A. Team Members
Company shall provide a maximum of six (6) resumes of the professional staff to be assigned to perform the "Work".
The resumes provided shall identify the Overall Project Manager, Design Manager, Instrumentation/Controls EOR,
and three (3) other resumes at the discretion of the Company that will be supporting on this project. Company shall
identify who will be spending the most billable hours on the design of the upgrades with one of the resumes and
designate them the Project Engineer. Company should include a one (1) page explanation for the other roles identified
on how they will be supporting the project. Persons whose resumes are submitted on must actually perform the Work
unless Company receives prior approval by the JEA Project Manager. If the Company submits a resume of a
subcontractor that is employed by a JSEB firm, please note this on the resume.
At a minimum, each resume shall present the Team Member's name, role, years of service with Company, applicable
professional registrations, education, and work experience. Resumes shall also identify any specialty or technical
process expertise related to potable reuse projects. In demonstrating experience, Proposer must indicate the position
/role the individual had in the specific key project referenced.
B. Organizational Chart
Finally, Respondent shall provide an organizational chart delineating company's personnel responsibilities and
functions associated with the Work. If applicable, this chart shall also delineate any responsibilities and functions of
subcontractor(s) and/or JSEB firm(s).
Points will be awarded as described on the Evaluation Matrix attached to this Solicitation.

Resumes shall be no more than two (2) pages in length: single sided, and on 8.5" by 11" sized paper. If more than two
pages are submitted, only the information contained on the first two pages will be evaluated by JEA. No more than six
(6) resumes will be evaluated.
1.20) Design Approach and Workplan
Maximum score for this criterion is: 40 POINTS
Company should provide the following:
1. Provide an overview of the Company's technical methodology for delivering this project. Highlight key
factors such as innovation, constructability, operational efficiency, and regulatory compliance.
* Design elements and considerations.
* What tools and methodologies have you used for design deliverables with JEA and CMAR in the past?
* Detail Company's experience with permitting wastewater projects in the state of Florida. Include
project types, and outcomes that demonstrate familiarity with diverse regulatory rulings.
2. Describe Company's approach to working with a Construction Manager at Risk (CMAR). Include specific
strategies for:
* Designing to budget
* Identifying and implementing cost savings opportunities.
* Developing and executing startup and commissioning procedures.
* Facilitating value engineering and risk mitigation throughout the design and construction phases.
* Design reviews and receiving feedback on design.
3. Describe Company's approach to managing scope, schedule, and budget, examples from reference
projects of similar size and complexity are encouraged.
* Define how each resume supports the specific needs and scope of this project.
* Provide a high-level milestone schedule that outlines each phase of the design process, along with the
following additional key milestones. At each milestone, describe your goals/targets for the progression
of design/construction.
o Design
o Permitting
o Construction (in coordination with CMAR)
o Technical/innovation concepts or practices that will benefit the project cost and schedule
o Working within an operating plant that has other ongoing construction (MOPO)
o Startup and commissioning
o Hazard and risk management.
Points will be awarded as shown on the Evaluation Matrix attached to this Solicitation.
Respondents' response above should be limited to no more than ten (10) pages, 1-sided, single-spaced, on 8.5 x
11 sized paper. Please use your own form for this Section. Responses that are longer than ten (10) pages will not
be evaluated after page ten (10). The project schedule may be on 11 x 17 sized paper and is not included in the
ten (10) page limit.
1.21) Company Experience
Maximum score for this criterion is: 30 POINTS
Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a
reference.
Company shall provide the following:
1. A summary of Four (4) similar projects. The examples should be able to demonstrate that Company's
experience and knowledge qualify them to complete the necessary work in a successful manner. Reference
projects shall be no more than two (2) pages single sided, and on 8.5" by 11" sized paper. The four reference
projects should be completed through the design phase.
* For each similar project list any proposed Team Members and their role on that project. This does not need
to be the same role proposed for this RFP.

* Company shall identify if they were a subconsultant to another engineering firm and note their
particular role and responsibilities if yes. If Company acted as the prime, identify if any roles or
responsibilities were executed by other subconsultants.
* Company shall identify how the referenced project was delivered (CMAR, DBB, DB) and if
applicable who the selected contractor was.
* The types of key projects may consist of the following but not limited to wastewater projects or
similar projects that demonstrate the team's capabilities
* Company should describe any working relationship with subcontractors that will be used for this project
* Company should provide detailed information to describe how Company managed the engagements to
realize project budgetary goals, timetables and quality control objectives.
* Reference project used must have finished the design stage. Company shall identify the project stage-i.e.
bidding, percent construction completed, construction completed, etc.
* Company shall include the following as applicable:
o Year engineering was completed
o Engineering fee
o Construction cost
* Company shall include a project reference and contact information (email and phone number) for each
project
2. Company is requested to provide information on prior Collaborative Delivery project experiences for similar
scale projects in which they have participated in the past five (5) years.
Respondent's response to above should be limited to no more than eight (8) pages, 1-sided, single- spaced, on 8.5
x 11 sized paper. Please use your own form for this Section. Responses that are longer than eight (8) pages will
not be evaluated after page eight (8).
1.22) Use of Jacksonville Small and Emerging Business (JSEB) Program Business
Maximum Score: 5 Points
Respondent shall indicate (Yes or No) whether the Respondent is certified as a Jacksonville Small and Emerging
Business Program (a "JSEB") as defined by Jacksonville Ordinance 2004-602; Chapter 126, Part 6A and 6B.
Respondent shall also indicate whether it intends to subcontract any services to JSEB certified firms. Points in this
category will be assigned as follows:
If Respondent is not a certified JSEB, the Respondent must list any JSEB certified subcontractors on the Subcontractor
Bid Form that it intends to utilize in the performance of this Work. The listing should include names of the JSEBs, the
scope of work the JSEBs will provide, and the percentage dollar amount of the work being subcontracted. Points will
be awarded based on the amount of work that will be conducted by JSEB firms.
The points will be awarded as follows:
I. Respondent is a JSEB = 5 pts.
Respondent is not a JSEB but will subcontract Work to JSEBs:
Non-JSEB with JSEB partner:
I. Greater than or equal to 5% of work = 4 pts.
II. Greater than or equal to 4% of work, but less than 5% of work = 3 pts.
III. Greater than or equal to 3% of work, but less than 4% of work = 2 pts.
IV. Greater than or equal to 1% of work, but less than 3% of work = 1 pt.
V. Less than 1% = 0 pts.
1.23) Tie
In the event of a tie score, any tie will be broken using the total points for all evaluators. If a tie persists, the tie will be
broken in accordance with the JEA Procurement Operational Procedures.
1.24) Subcontractors use for the Performance of the Work
The Respondent must list the names of the major Subcontractors that it intends to use for this Work, unless the Work
will be self-performed by the Respondent. The Subcontractors must be listed on the Subcontractors Form which is

available at jea.com. Failure to submit this form with the Response may result in rejection of Respondent's Response.
The Respondent shall not use Subcontractors other than those shown on the Subcontractor Form unless it shows good
cause and obtains the JEA Representative's prior written consent.
If the Respondent plans to use Subcontractors to perform over 50% of the Work, the Respondent shall obtain JEA's
approval at least five days prior to the Response Due Date. Failure to obtain JEA approval may result in rejection of
the Respondent's Response.
1.25) Shipping, Freight, And Travel--F.O.B. Destination
The Respondent shall include the price for travel, shipment of materials and equipment in its pricing shown on its
Response unless otherwise stated herein. The shipment of all materials shall be F.O.B. Destination.
If the Solicitation allows for travel expenses to be billed separately, then all the Respondent's travel expenses will be
reimbursed in accordance with JEA's Contractor Travel Policy.
1.26) Required Forms to be Submitted
The following forms must be completed and submitted to JEA at the timeframes stated below. The Respondent can
obtain the required forms, other than the Response Form by downloading them from JEA.com.
A. The following forms are required to be submitted with the Response:
I. Response Form- This can be found in Appendix B of this Solicitation
II. List of JSEB/Subcontractor Certified Firms (if any)
1.27)
If the above listed forms are not submitted with the Response by the Response Due Time and Date, JEA may reject the
Response.
B. JEA also requests the following documents to be submitted prior to Contract execution. A Response will not be
rejected if these forms are not submitted at the Response Due Date and Time. However, failure to submit these
documents prior to Contract execution could result in Response rejection.
I. Conflict of Interest Certificate Form - This form can be found at JEA.com
II. Insurance certificate
III. W-9
IV. Evidence of active registration with the State of Florida Division of Corporations (www.sunbiz.org)
V. Any technical submittals as requires by the Technical Specifications
1.28) Addenda Issuance
JEA may issue Addenda prior to the opening of Responses to change or clarify the intent of this Solicitation. The
Respondent is responsible for ensuring it has received all Addenda prior to submitting its Response and must
acknowledge receipt of all Addenda by completing the Confirmation of Receipt of Addenda. JEA will post Addenda
when issued online at JEA.com. Companies must obtain Addenda from the JEA.com website. It is the responsibility of
each Respondent to ensure it has received and incorporated all Addenda into its Response. Failure to acknowledge
receipt of Addenda may be grounds for rejection of a Response.
1.29) Contract Execution and Start of Work
Within 30 days from the date of Award, JEA will present the successful Respondent with the Contract. Unless
expressly waived by JEA, the successful Respondent must execute a Contract for the Work within 10 days after
receiving the Contract from JEA. If the Respondent fails to execute the Contract or associated documents as required,
JEA may cancel the Award with no further liability to the Respondent and retain any bid security or bond.
Upon JEA's receipt of the executed Contract, certificate of insurance, and recorded Payment and Performance bonds
(if applicable), JEA will issue a PO, in writing and signed by an authorized JEA representative as acceptance of the
Response and authorization for the company to proceed with the Work, unless otherwise stated in the Contract or PO.
For Construction Services: In the event that JEA intends to authorize the successful Respondent to proceed with
administrative work only, or with only a portion of the Work, then the PO shall state the specific limitations of such
authorization and JEA will issue a separate written Notice to Proceed to authorize the Respondent to begin Field Work,
when applicable, or to perform the remainder of the Work, or any portion thereof. The Respondent shall ensure that it

is prepared to begin Field Work upon receipt of Notice to Proceed. Any Work performed outside of this partial
authorization shall be at the Respondent's risk and JEA shall have no obligation to pay for such Work.
1.30) Ex Parte Communication
Ex Parte Communication is defined as any inappropriate communication concerning a Solicitation between any
officers, employees or other representatives of Respondent and a JEA representative during the time in which the
Solicitation is being advertised through the time of Award. Examples of inappropriate communications include private
communications concerning the details of the Solicitation in which a company becomes privy to information not
available to the other Respondents. Social contact between companies and JEA Representatives should be kept to an
absolute minimum during the Solicitation process.
Ex Parte Communication is strictly prohibited. Failure to adhere to this policy will disqualify the noncompliant
Respondent. Any questions or clarifications concerning this Solicitation must be sent in writing via email to the JEA
Buyer at least five business days prior to the opening date. If JEA determines that a question should be answered or a
requirement should be clarified, JEA will issue an Addendum to the Solicitation.
1.31) Conflict of Interest
This conflict-of-interest policy applies to all JEA construction projects ("Project"). Any company bidding the
construction phase of a Project cannot at the time of Response/bid submittal, be affiliated with or have any direct or
indirect ownership interest in the architect/engineer ("Designer") of record. The company will also be prohibited from
bidding if the Designer has any direct or indirect ownership interest in the Contractor. Should JEA erroneously award
a contract in violation of this policy, JEA may terminate the contract at any time with no liability to company, and
company shall be liable to JEA for all damages, including but not limited to the costs to rebid the Project. The purpose
of this policy is to encourage bidding and eliminate any actual or perceived advantage that one Respondent may have
over another.
1.32) Certifications and Representations of the Company
By signing and submitting its Response, the Respondent certifies and represents as follows:
A. That the individual signing the Response is duly authorized to contractually bind the Respondent to the terms and
conditions of this Solicitation and the Contract. Respondent shall provide satisfactory evidence of such authority
within three days of JEA's request.
B. That every aspect of the Response and the detailed schedule for the execution of the Work are based on its own
knowledge and judgment of the conditions and hazards involved, and not upon any representation of JEA. JEA
assumes no responsibility for any understanding or representation made by any of its representatives during or prior to
execution of the Contract unless such understandings or representations are expressly stated in the Contract and the
Contract expressly provides that JEA assumes the responsibility.
C. That, if successful, the Respondent will be registered to conduct business in the State of Florida and in active status
with the Florida Division of Corporations at the time of execution of a Contract.
D. That the Respondent maintains in active status any and all licenses, permits, certifications, insurance, bonds and
other credentials including, but not limited to, all licenses necessary to perform the Work. The Respondent also
certifies that, upon the prospect of any change in the status of applicable licenses, permits, certifications, insurances,
bonds or other credentials, the Respondent shall immediately notify JEA of status change.
1.33) Ethics
By submitting a Response, the Respondent certifies that its Response is made without any previous understanding,
agreement or connection with any other person, firm, or corporation submitting a Response for the same Work other
than as a Subcontractor or supplier, and that the Response is made without outside control, collusion, fraud, or other
illegal or unethical actions. The Respondent shall comply with all JEA and City of Jacksonville ordinances, policies
and procedures regarding ethics.