REQUEST FOR PROPOSAL - 26T-WX-202 WEATHERIZATION PLUMBING & HEATING TERM SERVICES
| Location: | Alaska |
|---|---|
| Posted: | Apr 15, 2026 |
| Due: | May 6, 2026 |
| Agency: | Cook Inlet Housing Authority |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
REQUEST FOR PROPOSAL – 26T-WX-202 WEATHERIZATION PLUMBING & HEATING TERM SERVICES
April 15th, 2026
Cook Inlet Housing Authority (CIHA) will conduct comprehensive building science, energy efficiency, and weatherization rehabilitation assessments on single family, mobile homes, duplex and multi-family residential homes and will accept proposals from responsive and responsible contractors to support this project.
SPECIFIED DATES:
Questions Due Date: April 22nd, 2026, 2:00pm - Email
Proposal Due Date: May 6th, 2026, 2:00pm - Email, mailed, hand-delivered
*All times stated in Alaska Standard Time*
REQUEST FOR PROPOSAL
RFP-26T-WX-202-Weatherization-Plumbing-Heating-TS
ATTACHMENTS
Attachment A - Proposer's Checklist
Attachment B - Proposal-Price-Form
Attachment C - Lobbying-Certification
Attachment Preview
REQUEST FOR PROPOSAL
RFP 26T-WX-202
Weatherization Plumbing & Heating Term Services
April 2026
Prepared By:
Cook Inlet Housing Authority
Procurement Department
3510 Spenard Road
Anchorage, Alaska 99503
Airis Schweninger
Procurement Specialist
Phone: (907) 793-3029
aschweninger@cookinlethousing.org
Contents
PROPOSAL SUBMITTALS ........................................................................................................ 3
QUESTIONS .............................................................................................................................. 3
BACKGROUND ......................................................................................................................... 3
CONTRACT TERM .................................................................................................................... 4
SCOPE OF WORK .................................................................................................................... 4
QUALIFICATIONS AND REQUIREMENTS ................................................................................ 7
INVOICING ................................................................................................................................ 7
INDEMNITY AND INSURANCE REQUIREMENTS .................................................................... 7
GENERAL REQUIREMENTS ...................................................................................................10
RFP CONDITIONS AND PROVISIONS.....................................................................................10
PROPOSAL SUBMITTAL REQUIREMENTS.............................................................................10
PROTEST .................................................................................................................................12
AWARD ....................................................................................................................................13
LIST OF ATTACHMENTS.........................................................................................................13
REQUEST FOR PROPOSAL
RFP 26T-WX-202
Weatherization Plumbing & Heating Term Services
Cook Inlet Housing Authority (CIHA) will conduct comprehensive building science, energy
efficiency, and weatherization rehabilitation assessments on single family, mobile homes, duplex
and multi-family residential homes and will accept proposals from responsive and responsible
contractors to support this project.
PROPOSAL SUBMITTALS
Proposals must be submitted, clearly marked: “Attn: Procurement, RFP 26T-WX-202
Weatherization Plumbing & Heating Term Services– Do Not Open”. CIHA will reject
proposals received after the deadline. Faxed proposals will not be accepted.
• Mailed and hand-delivered proposals: Proposals must be received at CIHA, Attn:
Procurement, 3510 Spenard Road, Anchorage, Alaska 99503 no later than May 6th, 2026,
at 2:00PM according to the time clock located at CIHA’s front desk.
• Emailed proposals: Proposals must be received no later than May 6th, 2026, at 2:00PM,
according to the time and date received by CIHA’s email server. Emailed proposals may be
submitted to Procurement@cookinlethousing.org.
QUESTIONS
CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and
should be sent in writing to CIHA’s Procurement Manager via email. All questions must be
received at CIHA no later than April 22st, 2026, 2:00PM. Written questions received by the
deadline will be answered by addendum to all vendors.
Email: Procurement@cookinlethousing.org
No communication is to be directed to any other CIHA employees or CIHA representatives.
Substantive issues will be answered in writing in the form of an Addendum to this RFP. If
determined necessary by CIHA, the proposal submittal due date may be extended and will be
stated as such in the Addendum form.
BACKGROUND
Cook Inlet Housing Authority (CIHA) is a quasi-public, not for profit organization recognized as a
Regional Housing Authority, operating for approximately 51 years in compliance with federal,
state, and local requirements. CIHA was established on December 17, 1974, as a Regional
Housing Authority under Alaska Statute 18.55.996 to ensure that elders, individuals and families
in the 45,168 square-mile area of Cook Inlet Region, Inc. (CIRI) have access to safe, quality, and
affordable housing. We promote our mission and live our core values through CIHA's business
activities, which include the privilege of weatherizing and rehabilitating multifamily and single-
family dwellings under multiple grant and funding sources for the past 17 years. These projects
have and continue to address critical housing needs by focusing on health safety, energy
efficiency, and home improvements, ensuring long-term safety and habitability for vulnerable
households. CIHA’s ability to manage complex scopes of work, maintain compliance with state
and federal guidelines, and deliver high-quality outcomes positions the organization as a proven
leader in residential construction and rehabilitation.
CONTRACT TERM
Award of a professional services contract for the specified work will include an initial three (3) year
term with an option to extend for two (2) additional one (1) year terms based on available
funding, satisfactory performance, agreed upon pricing and mutual consent. The yearly contract
shall be automatically renewed for one (1) year unless either party gives written notice of thirty
(30) days prior to the expiration thereof. The cost portion of your proposal submitted should
include the initial three (3) year term and the extension option years. CIHA reserves the right to
award one or more contracts.
SCOPE OF WORK
CIHA personnel will conduct comprehensive building science, energy efficiency, and
weatherization rehabilitation assessments on single-family, mobile homes, duplex, and multi-
family residential homes.
After the initial assessment, written work scopes of potential building improvements are drafted
by CIHA. Work scopes may include building envelope improvements, occupant safety
improvements, environmental hazards remediation, plumbing and heating improvements,
mechanical and electrical improvements, and energy efficiency improvements. CIHA will deliver
to the Contractor a Proposed Work Agreement stating the intended scope of repair or replacement
improvements for all upgrades. Proposed Work Agreements give general direction regarding the
nature of the installation and repair tasks required. The Contractor must then visit the specified
residential dwelling unit to survey first-hand the intended work scope. The Contractor shall then
provide CIHA Staff with a cost quotation of materials, equipment, testing, labor, permits, etc., and
the scope of work that will best accomplish the intended improvement(s).
The Contractor's quote shall include the specific make and model of major equipment, parts, and
other materials to be included and the respective costs of each. Non-major repair materials may
be lumped together as one unit. Generally, major equipment and parts costing $500 or more are
crucial to the complete system's performance. The Contractor shall also separately list: hourly
labor costs, permit fees, inspection fees, and shipping costs but may aggregate each category if
more than one applies. For example, several inspection fees may be aggregated, and a single
"Inspection Fees" listed. The Contractor may lump and list other costs, such as copying, mail,
etc., together and listed as "Administrative Costs" if not already included as part of material or
labor costs. Together, all costs listed shall constitute the entire and total cost for the work required.
The separate listing of materials, labor, shipping costs, and so on provides CIHA with a general
history of the expenses upon which CIHA can estimate future projects to determine the general
magnitude of project costs. In turn, budgeting for the program's life and the number of dwellings
to be served can be more accurately forecasted, resulting in better service to the community and
the contractors servicing this program.
In addition to costs, the quote shall also reflect the estimated number of days and hours to
complete the quoted work from the time of arrival on site to the time of final departure. The
Contractor will provide this information to CIHA, and CIHA can pass the dates and times to the
homeowners to prepare their schedules to be home while the work is being done. It is understood
that estimated workdays are just that – estimated, considering the unpredictable nature of retrofit
work. This quote shall be provided to CIHA within three (3) working days after the site visit unless
CIHA grants an extension. Waiting for cost and shipping information for materials/equipment
not available locally could be a reason for an extension. Cost quotes shall remain fixed for a
minimum of 30 days following submittal to CIHA.
The Contractor shall not limit their proposed replacement equipment/materials to only the makes and
models of equipment the Contractor sells or represents. The Contractor is encouraged to offer
alternative equipment, materials, and solutions to the work CIHA prescribed if, in the Contractor’s
opinion, a safer, quicker, and a less expensive or equal alternative is available.
CIHA will review the Contractor's proposed work scope and cost quote. If acceptable, CIHA will deliver
a Perform Work Agreement to the Contractor. If the Contractor's work proposal is not agreeable to
CIHA, CIHA shall be free to request additional quotes for the proposed work from other contractors.
The Perform Work Agreement will describe the final work scope and materials. The Perform Work
Agreement shall include the Contractor's written quote, even when not directly written into the Perform
Work Agreement. Upon receiving the Perform Work Agreement from CIHA, the Contractor must sign
and return the agreement to CIHA within three (3) working days. If CIHA does not receive a signed
Work Agreement within the specified time, CIHA shall be free to offer the work to any other contractor.
The signed Perform Work Agreement shall become a contract for the duration of that project only.
The Contractor shall commence work within three (3) working days of receiving a signed Perform Work
Agreement from CIHA - typically sent by email. The Contractor is obligated to notify CIHA when
materials or equipment cannot be obtained, and the work cannot be started within five (5) working
days.
Generally, the plumbing, heating, and mechanical system equipment, and parts most
likely to require the Contractor’s purchase, installation, or service will include, but is not
limited to the work described below:
a. Heating Equipment: oil or gas-fired boilers, furnaces, water heaters, unit
heaters, and related equipment; piping for or installation of natural gas or
propane gas-fired kitchen ranges and clothes dryer, combustion exhaust
vents; fire-stop plates; combustion air ducting; piping; controls; wiring;
pumps; fans; filters; valves; expansion tanks; heat exchangers; burners and
other system parts.
b. Plumbing Fixtures and System Parts: toilets, showers, walk-in showers,
bathtub replacement, lavatories, service sinks, pumps, filters, piping,
valves, disposals, water-softening equipment, sump pump, water lines and
other plumbing parts.
c. Environmental Air and Ventilation Equipment: bathroom exhaust fans,
kitchen range hood exhaust hoods/fans, whole house exhaust fans, heat
and/or energy recovery ventilators, registers, grilles, cooling fans, and
ducting for all ventilation equipment, termination vent hoods, filters, and air
cleaners, etc. The Contractor shall also have the equipment and knowledge
to measure cfm airflow and pressure balance airflow through ventilation
equipment.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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