HVAC Filter Replacement Service Bid
| Location: | Florida |
|---|---|
| Posted: | Dec 11, 2025 |
| Due: | Jan 6, 2026 |
| Agency: | Polk County Public Schools Facilities and Operations |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-0130 |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Sarasota County School Board
Sarasota County School Board
Status
Active
Active
Fiscal Year
2026
2026
Title
HVAC Filter Replacement Service Bid
HVAC Filter Replacement Service Bid
Number
26-0130
26-0130
Type
Announcement
Announcement
Department
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The School Board of Sarasota County, Florida, intends to enter into an agreement for a period of one (1) year for the ongoing replacement of HVAC filters and frames (as required) to include all service and materials as specified herein for all facilities owned and/or operated by the School Board of Sarasota County, Florida. The SBSC desires to move toward a cleaner, healthier environment (“green initiative”). Filter specifications herein indicate the minimum requirements for disposable or recycled filter material.
The School Board of Sarasota County, Florida, intends to enter into an agreement for a period of one (1) year for the ongoing replacement of HVAC filters and frames (as required) to include all service and materials as specified herein for all facilities owned and/or operated by the School Board of Sarasota County, Florida. The SBSC desires to move toward a cleaner, healthier environment (“green initiative”). Filter specifications herein indicate the minimum requirements for disposable or recycled filter material.
Dates(All times are listed as
EST
)
Broadcast Date
12/11/2025 8:00 AM EST
12/11/2025 8:00 AM EST
Question End Date
12/18/2025 1:00 PM EST
12/18/2025 1:00 PM EST
Due Date
1/6/2026 1:00 PM EST
1/6/2026 1:00 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 9
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
References
ITB Response
Certification Page
Bid Form
Affidavits Foreign Country
Affidavit for Coercion for Labor
References
ITB Response
Certification Page
Bid Form
Affidavits Foreign Country
Affidavit for Coercion for Labor
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 2
| Question | Date Asked | Answer | Date Answered |
| Is this bid for supply, installation, or services? If yes, can the vendor bid to supply the product without providing the installation/services? | 12/11/2025 10:46:06 AM | Per the Scope of Work in the specifications section of the ITB "The service is to provide HVAC filter replacement, to include the installation of all filter media and possible fabrication of frames (as needed). The Contractor shall provide all required labor, supervision, materials, equipment, travel, fuel, overhead, profit, proper disposal of materials, and vehicles for filter replacement service for those facilities specified within." | 12/11/2025 2:34:33 PM |
| How many locations are we talking ? Is there an actual list of say locations and filters per location. Frequency changes etc per location. We are pretty good in which we can really create recurring service reminders for each location to keep this tidy if that data would ever be available. | 12/11/2025 3:35:13 PM |
Commodity Codes
Total: 8
| Code | Description |
| [031-45] | Filters, Air Conditioning/Furnace (Disposable Types) |
| [031-46] | Filters and Filter Media, Evaporative Cooler |
| [031-49] | Filter Frames, Metal |
| [031-55] | Hand Tools, Air Conditioning and Heating Service Type (Including Leak Detectors) |
| [031-67] | HVAC Equipment, Accessories and Supplies (Not Otherwise Classified) |
| [635-20] | Filter Pads, Paint Arrester |
| [914-50] | Heating, Ventilating and Air Conditioning (HVAC) |
| [031-3] | Air Conditioners: Commercial, and Parts and Accessories not Individually Itemized |
Publications
Total: 0
| Publication | Date |
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