SD Dept of Public Safety Website Redevelopment & Maintenance

Agency:	State Government of South Dakota
State:	South Dakota
Type of Government:	State & Local
Category:	42 - Fire Fighting, Rescue, and Safety Equipment
Posted:	Mar 28, 2024
Due:	Apr 29, 2024
Solicitation No:	24RFP10403
Publication URL:	To access bid details, please log in.

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Entity Name: South Dakota State Government

Event Number: 10403

Event ID: 24RFP10403

Event Name: SD Dept of Public Safety Website Redevelopment & Maintenance

Requested By: Missy Schuetzle

Created By: Missy Schuetzle

Due By Date: 04/29/2024 05:00 PM Central Time

Q&A Cutoff Date: 03/28/2024 2:58 PM Central Time

Invitation Type: Invitation Only

Assigned Commodities: 208-54 Internet and Web Site Software for Microcomputers

Allow Supplier Terms and Conditions: No

Public Responses: No

Display Awardee: Display

Posting Board Status: Published

Event Status: Ready for Responses

Section #: Name:

1 Section 1 - 24RFP10403

Do not submit responses through ESM Sourcing; please submit your response as specified in the RFP document.

The Invitation Type for this RFP, designated as "Invitation Only," indicates that vendors who have chosen the applicable NIGP codes for the requested

services will receive an autogenerated system email notification. The Invitation Only designation does not impose exclusivity or restrictions on access;

it does not limit who can respond. Also, the RFP document is accessible to all interested parties for download via the Central Bid Exchange on OPM’s

website: https://sourcing.esmsolutions.com/postingboard/entities/3444a404-3818-494f-84c5-2a850acd7779.

All vendors are encouraged to download the RFP and submit their proposals following the instructions outlined in the RFP document.

1 GENERAL INFORMATION

1.1 BIT STANDARD CONTRACT TERMS AND CONDITIONS

Any contract or agreement resulting from this RFP will include the State of South Dakota’s (the “State”) standard I/T contract terms listed in Appendix

A, along with any additional contract terms as negotiated by the parties. As part of the negotiation process the contract terms listed in Appendix A may

be altered or deleted. The offeror must indicate in its response any issues it has with specific contract terms. If the offeror does not indicate that there

are any issues with any contract terms, then the State will assume those terms are acceptable to the offeror. There is also a list of technical questions,

Security and Vendor Questions which is attached as Appendix B, the offeror must complete. These questions may be used in the proposal evaluation.

It is preferred that the offeror’s response to these questions is provided as a separate document from the RFP response. If the offeror will be hosting the

solution, the file name must be “(Your Name) Hosted Security and Vendor Questions Response”. If the solution will be hosted by the State, the file

must be named “(Your Name) Security and Vendor Questions Response State Hosted”. If the solution is not a hosted solution, the file name must be

“(Your Name) Security and Vendor Questions Response”. If there are multiple non-hosted solutions, please provide some designation in the file name

that indicates which proposal it goes to. This document cannot be a scanned document but must be an original. If the offeror elects to make the

Security and Vendor Questions part of its response, the questions must be clearly indicated in the proposal’s Table of Contents. A single numbering

system must be used throughout the proposal.

1.2 PURPOSE OF REQUEST FOR PROPOSAL (RFP)

The purpose of this Request for Proposal is to solicit offerors interested in and the costs associated with building a new dynamic website, customized

content management system, possible website hosting, and dedicated maintenance hours for the South Dakota Department of Public Safety, while

retaining the current URL and logo. The current website is https://dps.sd.gov/.

1.3 ISSUING OFFICE AND RFP REFERENCE NUMBER

The Department of Public Safety is the issuing office for this document and all subsequent addenda relating to it, on behalf of the State of South

Dakota, Department of Public Safety. The reference number for the transaction is RFP #24RFP10403. This number must be referred to on all proposals,

correspondence, and documentation relating to the RFP.

1.4 LETTER OF INTENT

All interested offerors must submit a Letter of Intent to respond to this RFP.

The letter of intent must be received by the Department of Public Safety no later than 5PM CDT on April 8, 2024. If submitted by mail, the envelope

should be addressed to: Attn: Dawn Hill, South Dakota Department of Public Safety, 118 West Capitol Avenue, Pierre, SD 57501.

Be sure to reference the RFP number in your letter.

The Letter of Intent may be submitted to the Department of Public Safety via email at DPSinfo@state.sd.us. Please place the following in the subject

line of your email: “Letter of Intent for RFP# 24RFP10403”.

1.5 SCHEDULE OF ACTIVITIES (SUBJECT TO CHANGE)

RFP Publication March 28, 2024

Letter of Intent to Respond Due April 8, 2024

Deadline for Submission of Written Inquiries April 15, 2024

Responses to Offeror Questions April 22, 2024

Proposal Submission April 29, 2024

Evaluation of Proposals to Determine Short List May 1, 2024

BIT Technical Review of Short List Submission May 10, 2024

Demonstrations/presentations (if required) May21-23, 2024

Proposal Revisions (if required) May 29, 2024

Anticipated Award Decision/Contract Negotiation May 31, 2024

Contract Start Date July 1, 2024

Anticipated Launch Date No later than 3/1/2025

1.6 SUBMITTING YOUR PROPOSAL

All proposals must be completed and received in the Department of Public Safety’s office by the date and time indicated in the Schedule of Activities.

Proposals received after the deadline will be late and ineligible for consideration.

The State will accept electronic proposals via thumb drive, which can be mailed to the Department using the specifications below.

All proposals must be signed, in ink, by an officer of the offeror, legally authorized to bind the offeror to the proposal and sealed in the form. Proposals

that are not properly signed may be rejected. The sealed envelope must be marked with the appropriate RFP Number and Title. The words “Sealed

Proposal Enclosed” must be prominently denoted on the outside of the shipping container. Proposals must be addressed and labeled as follows:

REQUEST FOR PROPOSAL # 24RFP10403

PROPOSAL TITLE South Dakota Department of Public Safety Website Redevelopment and Maintenance

RFP# 24RFP10403

PROPOSAL DUE 5PM CDT April 29, 2024

BUYER South Dakota Department of Public Safety

Attention: Dawn Hill

Address: 118 West Capitol Avenue, Pierre, SD 57501

No proposal shall be accepted from, or no contract or purchase order shall be awarded to any person, firm or corporation that is in arrears upon any

obligations to the State of South Dakota, or that otherwise may be deemed irresponsible or unreliable by the State of South Dakota.

Terms and Conditions

ESM Sourcing Terms

None

General Terms and Conditions

None

Event Specific Terms and Conditions

See attached RFP Document

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

	Attachments
	RFP Document.pdf

SD Dept of Public Safety Website Redevelopment & Maintenance

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See also