6515--Sterile Processing Shelves

Active

Contract Opportunity

This is a SOURCES SOUGHT only for the Cincinnati VA Medical Center. Information collected during this Sources Sought may be used in a set aside. If a solicitation is issued, the Government will do so in accordance with Federal Acquisition Circular (FAC) 2024-03. The North American Industry Classification System (NAICS) number is 337127. The NAICS size is 500 employees.

Any contractor that believes they are capable and desires to claim preference for small business status must be registered with the SBA and be able to be located through SBA - Dynamic Small Business Search. Any contractor that believes they are capable and desires to claim preference for veteran owned small business status must be registered with in VetCert at Veteran Small Business Certification (sba.gov) as an SDVOSB or VOSB.
Contractors that deem themselves capable of meeting the requirement shall provide the below information to Morgan Stein, Contract Specialist, at Morgan.Stein@va.gov no-later-than Friday, March 15, 2024 at 12:00 PM NOON, Eastern Time, referencing 36C25024Q0412.
Responses shall include:
(1) Business Name and Address,
(2) Contract Number items are covered under, if applicable
(3) Point of Contact Name, Phone Number and E-mail Address
(4) SAM UEI and NAICS code
(5) Business Size SMALL or LARGE
(6) Type of Business: service disabled veteran owned, veteran owned small business, 8a, HUBZone, woman-owned, etc.
(7) Information for the product you would propose and which if any of the salient characteristics below it does not meet.
(8) Where the proposed product is manufactured.
(9) A concern that is not a manufacturer of the supply shall provide the manufacturers name and size standard and an authorized distributor letter.
(10) If the concern is the manufacture and the sole distributor, please provide documentation to that effect. If the concern is the manufacturer and has authorized distributors, please provide a list of the authorized distributors as well.
(11) Current lead time of equipment that will be proposed.

Contractor must be registered with https://www.sam.gov
To be considered SDVOSB/VOSB, must be registered in VetCert at Veteran Small Business Certification (sba.gov).
FOB is Destination.
Delivery is to:

Department of Veteran Affairs
Cincinnati VA Medical Center
3200 Vine Street
Cincinnati, OH 45220 2213
USA
REQUIREMENTS: Sterile Processing Shelves
The Cincinnati VA Medical Center is seeking to replace outdated Hanel Rotomat. Currently there is very little space to efficiently build case carts due to space and the bulkiness of the Hanel Rotomat. While Logistics and SPS has to work in this space it is difficult as both disposables and reusable medical devices are in the same room. There is very little room to stage carts before and after assembly. The current Hanel Rotomat will be removed and disposed under a different contract.
Must meet the following requirements (please confirm any system you would offer would meet the following):
The sterile shelves will provide a design customized for space to separate both disposables and reusable medical devices. Instituted in the design will allow for a space for staging case carts to assembly for the next day. Within this design all work including delivery of new carts, disposal of old carts, and weekend installation will be completed by the vendor. These carts have customed labeling and specific carts for large to, small, and peel pack items.
The shelves will be used by the Sterile Processing Service (SPS) Staff as well as Logistics and other hospital staff as authorized by SPS management. It will be used to reorganize the Sterile storage for OR adding space and organization. It will also separate disposable and reusable medical device (RMD). The flat shelf option will also increase the sterile storage capacity by 33% due to the shelf option provided. The sterile shelves will also meet the Center for Disease Control s Guideline for Disinfection and Sterilization in Healthcare Facilities, 2008, Updated May 2019 https://www.cdc.gov/infectioncontrol/pdf/guidelines/disinfection-guidelines-H.pdf.
These shelves will support staging, assembly of case carts for surgery, and mobility for staff to occupy the space.

The contractor shall provide equipment described above with the below listed requirements:

Specific Tasks
In order to comply with standards and guidelines, SPS will need sterile shelves to have the following:
Meet Infection Control Standards

Meet OHSA Dust Free Guidelines

Maximize 1,147 SF of space to Store RMD 18 from sprinkler heads

A site visit will be part of the RFQ process

Provide for the following estimated quantities and dimensions

(81) Storage Carts with slider shelves 15 ¾ W x 23 5/8 D x 85 13/16 H with
15 ¾ W x 23 5/8 D stainless-steel flat slide IN/OUT shelves
15 ¾ W x 23 5/8 D stainless steel step slide IN/OUT shelves.
For each Cart

(26) Storage Carts with slider shelves 15 ¾ W x 23 5/8 D x 85 13/16 H with
15 ¾ W x 23 5/8 D x 3 15/16 H fine mesh baskets on sloping sliders,
15 ¾ W x 23 5/8 D x 3 15/16 H baskets, and
15 ¾ W x 23 5/8 D x 7 3/32 H on fully extendable slider.
For each Cart

(3) Storage Carts 33 7/8 x 23 5/8 D x 85 13/16 H with
(2) 33 7/8W x 23 5/8D x 3 15/16H baskets on sloping sliders
(6) 33 7/8W x 23 5/8D x 3 15/16H baskets
(2) 33 7/8W x 23 5/8D x 7 3/32H baskets on fully extendable slider
For each Cart

(1) Storage Cart 56 W x 27 D x 39 3/8 H as a bench upon entering room
(3) 4H baskets
7H basket on fully extendable slider

Need to create a minimum 23 rows with at least 33 apart with a space to stage assembly of case carts for upcoming surgery cases approximately 20 of working space from the OR entrance.

Every Storage Cart to be configured with label Holder per surgical service using carboard and plastic Inserts.

Every basket configured with two dividers and a colored label per surgical service using carboard and plastic inserts.

Existing Storage will need removed on the weekend between Friday and Sunday.

Will handle the delivery and the assembly of the storage unit.

Schedule requirements:

Delivery Date: TBD / ASAP

The vendor will be responsible for:
Scheduling a site visit with the EMS COR, EMS Supervisor, and Engineering POC to assess work site.

Upon contract acceptance, Vendor Representative will schedule a meeting with EMS COR, EMS Supervisor, and other key personnel by contacting the AUS POC via email. There will be no contract modifications without authorization per FAR Part 43 unless deemed necessary by the Contracting Officer at this point.

Schedule a meeting with EMS COR, EMS Supervisor, and Logistics POC to coordinate color coding prior to bay assembly and existing storage removal (if applicable) time and date.

The Vendor Representative will schedule a time for removal of any other existing storage, if applicable, and as stated in signed contract with the EMS COR. The Vendor Representative will adhere to the FAR Part 22 Application of Labor Laws to Government Acquisitions, FAR Part 44 Subcontracting Policies and Procedures, and the U.S. Department of Labor Contract Compliance Guideline.

(If applicable) The worksite area and outside perimeter will need to be free of dirt, dust, and debris following OSHA 1910 before the construction crew leaves for the day. A tacky mat will need to be on the outside perimeter in order to avoid dust, dirt, and debris to spread and contaminate other sterile areas. Tools and other equipment must be wiped down after each shift s use and needs to be replaced if not functioning properly.

(If applicable) Upon completion of removal of extra storage, all debris will be disposed utilizing a covered cart utilizing an assigned path and freight elevator and assigned debris bin in order to comply with CDC s Guidelines for Environment Infection Control in Healthcare Facilities (2003) https://www.cdc.gov/infectioncontrol/guidelines/environmental/background/index.html.
(If applicable) Schedule a walkthrough with the EMS COR, EMS Supervisor, and Engineering POC once the extra storage had been removed for any issues that needs to be addressed or verification to move on with the installation of the sterile storage shelving. Any issues will need to be address and fixed within 24 hours by the Contractors.

Vendor Representative will ensure that materials/supplies/accessories are complete prior to delivery. Vendor Representative will ensure that there s no warped/defective items prior to shipping. The Vendor Representative will schedule a time and date with the Logistics Warehouse POC and EMS COR when the shipment can be received. Any missing/backordered items will be reported to the Logistics Warehouse POC and EMS COR via email with an ETA.

Materials/supplies that is dented/warped/improper fit will need to be replaced by the Vendor. Vendor will provide commercial product according to FAR Part 46.202.

Vendor will inspect and test supplies and services according to FAR Part 46.202-2 and FAR 46.202-3.

Vendor will have materials, supplies, tools, equipment, contract staff and other pertinent licenses and certifications inspected and completed needed prior to start of the project. Any backorder of supplies, materials, tools, and equipment will be addressed and remedied prior to start of the requirement. All OSHA certifications must be completed prior to start of the requirement.

The Contractor will provide all necessary PPE to all contracted staff according to OSHA Standard 1910 Subpart I and VA Directive 7701.

The Contractor will install shelves and racks according to manufacturer s guidelines, FAR Part 22 and OSHA Part 1910 Subpart Q.

After the installation is finished the Contractor is responsible for making sure that the worksite area and outside perimeter is free of dirt, debris, and excess material. All Contractor owned equipment and tools will be removed from the worksite and a final walkthrough will be conducted with the SPS COR, SPS Chief, and Engineering POC for final approval.

The SPS COR will be responsible for:
COR will monitor project from cradle-to-grave per FAR Part 46.

Scheduling a site visit with the Vendor Representative, EMS Supervisor, and Engineering POC to assess work site.
Upon contract acceptance, track contract activities and report if there is a need for any contract modifications to the Contracting Officer via email. There will be no contract modifications without authorization per FAR Part 43 unless deemed necessary by the Contracting Officer at this point.

Schedule a meeting with the Vendor Representative, EMS Supervisor, and Logistics POC to coordinate color coding prior to bay assembly and existing storage removal (if applicable) time and date.

Monitor the Vendor Representative to schedule a time for removal of any other existing storage, if applicable, and as stated in signed contract with the EMS COR. The Vendor Representative will adhere to the FAR Part 22 Application of Labor Laws to Government Acquisitions, FAR Part 44 Subcontracting Policies and Procedures, and the U.S. Department of Labor Contract Compliance Guideline.

(If applicable) Monitor the worksite area and outside perimeter will need to be free of dirt, dust, and debris following OSHA 1910 before the construction crew leaves for the day. A tacky mat will need to be on the outside perimeter in order to avoid dust, dirt, and debris to spread and contaminate other sterile areas. Tools and other equipment must be wiped down after each shift s use and needs to be replaced if not functioning properly.

(If applicable) Monitor Contractor/ removal of extra storage, all debris will be disposed utilizing a covered cart utilizing an assigned path and freight elevator and assigned debris bin in order to comply with CDC s Guidelines for Environment Infection Control in Healthcare Facilities (2003) https://www.cdc.gov/infectioncontrol/guidelines/environmental/background/index.html.

(If applicable) Schedule a walkthrough with the Contractor Supervisor, EMS Supervisor, and Engineering POC once the extra storage had been removed for any issues that needs to be addressed or verification to move on with the installation of the sterile storage shelving. Any issues will need to be address and fixed within 24 hours by the Contractors.

Ensure that Vendor Representative inspected materials/supplies/accessories are complete prior to delivery. Monitor that Vendor Representative schedule a time and date with the Logistics Warehouse POC when the shipment can be received. Any missing/backordered items will be reported to the Logistics Warehouse POC via email with an ETA.
COR is responsible for making sure that all supplies and materials are received by Logistics in the warehouse at the time of delivery according to FAR 46.502.

Monitor all installation activities and address and document any issues/concerns. Report and document any Safety and/or Infection Control Issues and ensure that they are corrected within the Safety and Infection Control guidelines.

Upon installation completion, schedule a walkthrough with SPS Chief, Engineering POC and Contractor Supervisor for any issues/concerns and correct findings within 24-48 hours.

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