6525--Mobius3D Server Upgrade

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Contract Opportunity

1. This market research notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW) 5441 Babcock Rd. San Antonio TX, 78229 for the acquisition of Mobius 3D. The Government intends to solely negotiate with Varian Medical Systems Inc. 3100 Hansen Way, Palo Alto, CA 94304 USA.

2. Background and Requirement: Due to end of support for the Varian Mobius3D application version currently used in Radiation Oncology, the medical application must be upgraded. Based on the approved ERA for this system, a physical server is required, and the current server does not meet specifications for the new supported application version. A new physical server will need to be purchase with the proprietary medical software. The specific requested Mobius server from Varian is the only product able to integrate with the Varian Eclipse treatment planning system that is currently being used by Radiation Oncology. Use of an alternative to the Mobius server would require the installation of a new treatment planning system.
3. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, Contractors may submit a capability statement, proposal, or quotation which shall be considered by the contracting officer whether to continue with the sole source procurement or to provide for competition. Due to technical issues, please allow additional time if you re using electronic means.
Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.
The Department of Veterans Affairs, NCO 17 will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) in order to be eligible for award. Also, prospective contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller to the Department of Veterans Affairs for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. Interested parties are encouraged to furnish information by email only with Response to this Intent to Sole Source. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed to Contracting Specialist, Mariangie Rios Vazquez. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support this requirement.
4. Any responses to this notice are requested by 8:00 AM Central Time on Thursday, April 4, 2024.
4. Send responses to Mariangie Rios Vazquez at Mariangie.riosvazquez@va.gov.
DISCLAIMER: This notice complies with the requirements of FAR 5.201 and is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

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