J061--BHH - Unrestricted - Service - Emergency Generator Repair Pre-solicitation Notice

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This is a Pre-Solicitation notice for the Department of Veterans Affairs, Network Contracting Office 23, for the procurement of Emergency Generator Repair Service at the Black Hills VA Health Care System located in Hot Springs, SD.

The NAICS code for this procurement is 811310 Commercial and Industrial Machinery and Equipment (except automotive and electronic) Repair and Maintenance with a size standard of $12.5 Million.
Potential offerors are responsible for monitoring this site for the release of the solicitation package and any other pertinent information and for downloading their own copy of the solicitation package. Any amendments issued to this solicitation will ONLY be available on this site. Offerors are advised that they are responsible for obtaining all amendments. All questions must be submitted in writing to the Contracting Specialist at joseph.bloomer@va.gov. No telephone inquiries will be accepted.

This notice does not obligate the Government to award a contract neither does it obligate the Government to pay for any quotes or proposal preparation costs. The Government is not obligated to issue a solicitation as a result of this notice. No other information is available until issuance of the solicitation. All interested parties must be registered in System for Award Management (SAM) to be eligible for award. Registration information can be found at www.sam.gov.
Hot Springs VA Medical Center
500 N. 5th St.
Hot Springs, SD 57747
Statement of Purpose:

The purpose of this solicitation is to establish a one-time repair services agreement through a qualified, capable, and regionally located contractor. Repair services for four (4) fixed emergency standby Generators are required at the Hot Springs VA Medical Center, Hot Springs, SD. Vendor agrees to administer the proposed objectives pursuant to the terms of this Statement of Work and in the proposal submitted by Department of Veterans Affairs Black Hills Health Care System.

Goals of the Agreement:
Contractor shall provide complete repair services to each of the four (4) Emergency
Generators specified in this statement of work for the identified deficiencies as detailed.
Contractor shall coordinate with VA Maintenance Foreman / POC and VA Electricians, to assist in connecting temporary generator to the transfer switch.
Provide and connect one (1) temporary backup Generator to provide power to the applicable building transfer switch during oil pan removals for Buildings 10 and 12 Gensets, respectively.
Contractor and VA Electricians shall work in conjunction to test and verify that each generator functions properly upon completion of repairs.
Contractor will coordinate with VA Maintenance Foreman / POC in an expedient fashion, for commencement of this service to occur no later than 45 calendar days from contract award.
Description of Services Required:

Generator 1, Building 10:
Provide and connect temporary backup Generator for Building emergency power capability
Replace Oil Pan
Replace Oil Pan Gasket
Replace Oil Filter
Fill Oil to proper level
Flush and fill Coolant and verify proper concentration

Generator 2, Building 12:
Provide and connect temporary backup Generator for Building emergency power capability
Replace Oil Pan Gasket
Replace Oil Filter
Fill Oil to proper level
Provide Fuel Polishing Services to the Generator Diesel Fuel Tank
Flush and fill coolant and verify proper concentration

Generator 3, Building 18:
Replace all coolant hoses and clamps
Replace the block heater hoses and clamps
Replace the fuel flex hose
Replace all aftercooler hoses and clamps
Replace the radiator cap and seal
Replace the fan V-belt
Replace the thermostat and seals
Replace the alternator belt
Flush and fill coolant and verify proper concentration

Generator 4, Building 66:
Replace the water pump kit
Replace all radiator hoses and clamps
Flush and fill coolant and verify proper concentration
Replace thermostat and seals
Replace the exhaust pipe (flex)
Replace the fan v-belt, ribbed

Contractor Requirements:

Contractor shall provide all labor, equipment, materials, and travel to perform the service.
Contractor shall coordinate with VA Maintenance Foreman / POC, to schedule the date and time of service. VA Business hours are Monday through Friday, 8:00am to 4:30pm, excluding federal holidays.
Should after-hours or weekend work be required to complete a generator repair to restore operational capability, the contractor will inform the VA Maintenance Foreman / COR with as much advance notice as possible.
Contractor shall resolve persistent issues related to the Generator repairs as quickly as possible to restore operational capabilities of each Generator.
The contractor shall inform the VA Maintenance Foreman / POC of any unforeseen generator discrepancies identified during the performance of this service. A decision whether to authorize additional repairs will be made by the VA contracting officer. Notification of the decision will be given to the service contractor as promptly as possible.
The contractor is required to receive VA authorization prior to performing any additional repair services which are not described in this Statement of Work. VABHHCS will not be responsible for paying invoices for unauthorized work beyond the scope of this contract.
Contractor shall work with the VA POC and VA Electricians to create a basic job plan and basic VA safety discussions prior to commencement of work on each Generator as they pertain to policy and other facility requirements.
All Contractor staff will wear all appropriate Personal Protective Equipment (PPE) for the task being performed while on VA property.
Contractor must follow all National Electric Code, NFPA and OSHA requirements as they apply during performance of this service.
Contractor shall clean up all service-associated debris, materials, and spills, properly disposing these items off of VA facility property in accordance with state law.
Contractor shall provide the VA Maintenance Foreman / POC an itemized list of all parts and materials used in the performance of this service. List will be signed and dated by the generator service technician which performed the work.

Training requirements: Each contractor on site will need to review, complete, and sign the attached TMS 20939 and return signed document to the POC.
Description of Equipment:
Bldg. 10 Emergency Generator Manufacturer: Generac / 208V
Generator Model: 98A03219-S/ Serial Number: 2042251
Engine Model: 92460 / Serial Number: G3407-2
b. Bldg. 12 Emergency Generator Manufacturer: Generac / 208V
Generator Model: 433RSL4021/ Serial Number: LM-239579-0701
Engine Model: OA8829/ Serial Number: 8DC9-446

Bldg. 18 Emergency Generator Manufacturer: Onan
Generator Model: 230DFAB / Serial Number: A980673745
Engine Model: LTA10-G1 / Serial Number: 120

Bld. 66 Emergency Generator Manufacture: Cummins
Generator Model 125 DSGAB Engine Model: QSB7-G5 NR3

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