Service maintenance agreement for a Siemens Healthineers 3 Tesla (3T) Skyra MRI Scanner, Functional Location (FL) #: 400-341887, owned and operated by the National Institute of Mental Health (NIMH).

Active

Contract Opportunity

NOTICE OF INTENT to Sole Source

1. SOLICITATION NUMBER:

75N95024Q00196

1. TITLE: Service maintenance agreement for a Siemens Healthineers 3 Tesla (3T) Skyra MRI Scanner, Functional Location (FL) #: 400-341887, owned and operated by the National Institute of Mental Health (NIMH).

1. CLASSIFICATION CODE:

J066 – Maint/Repair/Rebuild of Equipment- Instruments and Laboratory Equipment

1. NAICS CODE: 811210 – Electronic and Precision Equipment Repair and Maintenance

1. RESPONSE DATE:

May 2, 2024 at 1:00 PM EST

1. PRIMARY POINT OF CONTACT:

Claudia Ventola

Claudia.Ventola@nih.gov

Phone: 301-496-0870

1. DESCRIPTION:

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute of Mental Health (NIMH) intends to negotiate on a sole source bases with Siemens Medical Solutions USA Inc, 4800 North Point Pkwy, Alpharetta GA 30022

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE and SET ASIDE STATUS

The intended procurement is classified under NAICS code 811210 - Electronic and Precision Equipment Repair and Maintenance with a Size Standard of $34M.

REGULATORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6—Competition Requirements. FAR Subpart 13.106-1 (b) Soliciting from a single source provides that: For purchases not exceeding the simplified acquisition threshold, Contracting officers may solicit from one source IF the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name OR industrial mobilization).

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) Number 2024-03, with effective date 02/23/2024.

PURPOSE AND OBJECTIVES:

The FMRIF 3TD scanner is an important research resource within the NIH, as it the only remaining wide bore (70cm) 3T MRI operated by the NIMH and NINDS, especially useful for studying patient groups with severe mobility issues. It is crucial for several clinical protocols involving Multiple Sclerosis patients. The scanner is utilized nearly continuously by over 30 researchers and their staffs for a wide array of protocols, both clinically and research oriented. FMRIF 3TD is also used for research and evaluation of new imaging technologies, which are then applied to other MRI scanners within the NIH.

FMRIF3TD is a Siemens Skyra 3 tesla MRI scanner operated by the Functional MRI Facility (FMRIF) within the NIH that was installed in FY2012. It continues to be a critical research tool for the NIH NMR. Successful operation requires a comprehensive technical maintenance service agreement.

Project requirements:

The contractor shall provide comprehensive maintenance services for the Siemens 3T Skyra MRI scanner currently located at the National Institutes of Health in Bethesda, Maryland in Building 10, Room B1D307. The maintenance services includes Original Equipment Manufacturer (OEM) replacement parts, labor, service support, and system updates from authorized manufacturer technicians. Services required are for the contractor to provide all parts software, labor transportation, personnel, equipment. An uptime guarantee of 97% or greater is needed. A phone response in under 30 minutes after request has been initiated (24 hrs/day) is required. On-site response in under 4 hours, by a certified Siemens-trained service engineer after request has been initiated during weekly coverage hours, is required. Perform routine preventative maintenance that follows the original manufacturer guidelines and frequency. Software updates for all equipment as they become available from the original manufacturer, technical phone support (24/7) with certified and qualified representatives for assistance in technical support, remote services and diagnostic services and application hotline.

The Contractor shall:

a. Provide maintenance services for all subsystems of the FMRIF 3TD scanner in order to ensure operation of the scanner at maximum performance. This includes the scanner computer system, gradient and RF amplifiers, transmit and receiver subsystems, peripheral gating modules, shim power supplies, gradient and RF coils, magnet, cryogen monitoring and cryogen fills.

b. Provide all replacement parts as required on an exchange refurbished or new part basis in order to maintain the equipment at Original Equipment Manufacturers (OEM’s) specifications.

c. Provide technical support and remote diagnostics 24 hours per day, 7 days per week. This telephone support shall be available within 30 minutes of the NIH placing a service call request.

d. Accept service call requests from a centralized call for all issues on the FMRIF 3TD scanner and when needed, respond to those calls with onsite service from 12 noon – 10 p.m. Monday-Friday with a certified Siemens trained service engineer to assure efficient service of the scanner.

e. Provide on-call backup service engineer when the on-site service engineer is not available (e.g. holidays, vacations, illness, and training periods). The on-call backup service engineer shall be on the site within four hours of the NIH placing a telephone service call request.

f. Perform regular scheduled preventative maintenance inspections and adjustments as specified by the manufacturer for all subsystems of the scanner. Scheduled maintenance shall be performed at a mutually agreed upon time (usually 5:00 PM through 12:00 AM local prevailing time, Monday through Friday).

g. Provide a daily check of the system error logs.

h. Provide all necessary documentation, repair parts, spare parts, accessories, maintenance supplies, all special tools, test and support equipment, travel and transportation, personnel skill requirements, and other related services required in performance of maintenance tasks to keep the equipment in good operating condition

i. Be an authorized service provider by the manufacturer to perform the services and shall provide a copy of its authorized service agreement or certification.

j. Perform hardware and software modifications to the FMRIF 3TD scanner as required to support on-going research and development on the scanner.

k. Enable installation of development/prototype pulse sequence, reconstruction, and other MRI related research packages on the system.

l. Provide support for prototype and developmental software packages from Siemens and other research sites with similar equipment.

m. Provide guidance and support for customer-made modifications to the hardware and software on this scanner, to support on-going science and clinical research.

n. Have staff with the expertise and experience in supporting MRI scanners in a research environment, and also with experience supporting customer made modifications to the hardware and software on such equipment.

Provide service and performance reports after regularly scheduled maintenance visits electronically via email to FMRIF staff on monthly basis, or as needed.

Anticipated period of performance:

Base 09/26/24 to 09/25/25

Option 1 - 09/26/25 to 09/25/26

Option 2 – 09/26/26 to 09/25/27

Option 3 – 09/26/27 to 09/25/28

Option 4 – 09/26/28 to 09/25/29

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted.

Siemens Medical Solutions USA, Inc.

40 Liberty Boulevard

Malvern, PA 19355

Mobile: 484.401.0982

thomas.carr@siemens-healthineers.com

CLOSING STATEMENT

THIS SYNOPSIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. However, interested parties may identify their interest and capability to respond to this notice.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All responses must be received by the closing date and time of this announcement and must reference the solicitation number, 75N95024Q00196. Responses must be submitted electronically to Claudia Ventola, Contract Specialist, at claudia.ventola@nih.gov. U.S. Mail and fax responses will not be accepted.

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