Request for Information - Sondor Photographic Soundtrack Negative Digitization Equipment

This is a Request for Information (RFI) to obtain capability statements and potential feedback for an upcoming Library of Congress (LOC) requirement.

Specifically, the Library of Congress (Library) requires contract support to help provide access to moving image and sound elements in various digital formats. At the Library of Congress National Audio-Visual Conservation Center (NAVCC) in Culpeper, Virginia we have thousands of reels of photographic soundtrack negatives that need to be digitized. Many of these soundtracks are printed on nitrocellulose film base, which is highly flammable and decomposes with age, becoming toxic. Digitization is necessary, not only to provide access, but also to preserve these elements for future generations. To accomplish this, we need to purchase a device known as Sondor Versa with Resonances. This device is sold by Digital Film Technology GmbH (DFT) of Darmstadt, Germany. This contract is to purchase one (1) Sondor Resonances sound reproducer of the newest generation, which will include setup and installation by the manufacturer. The contractor shall deliver and install a new Sondor Versa with Resonances to The Library of Congress National Audio-Visual Conservation Center (NAVCC) in Culpeper, Virginia. The system shall include all required hardware and software. Installation and setup shall be provided by the manufacturer, Digital Film Technology.The contractor shall provide a warranty upgrade for the base year plus a Service Level Agreement (SLA) with two (2) option years.

This RFI also serves a method to query the market to see if there are other brands can meet this requirement.

In order to obtain this information, the Library is seeking capabilities statements, rough orders of magnitude estimates, input on the Statement of Work, or any other information your business would care to provide in order to help the Library understand the possible solutions available on the commercial marketplace.

All information received shall be reviewed to help the Library inform its possible future acquisition decisions relating to this requirement. Participation in this RFI is voluntary only and is no guarantee of future business.

As an RFI, this is NOT an official solicitation. The Library is not seeking to obtain official proposals at this time as a result of this notice. The Library is seeking outside information from potential offerors as a way to perform supplemental market research. No contract shall be awarded as a result of this RFI. This notice solely constitutes market research. Under NO circumstances shall any expenses be repaid as a result of contractor engagement with RFI this notice.

Offerors are encouraged to ask questions or provide feedback so that the LOC may enhance its understanding to reflect a more accurate business environment. Attached is a draft Statement of Work. Offerors are encouraged to provide feedback on this document as well, and all comments/questions/suggestions shall be considered (this is not a guarantee that they will be answered to reflected in the final solicitation).

Finally, rough orders of magnitude in terms of pricing is also being asked for. Please note, these would be estimates only and serve only the purposes of market research. These are NOT official quotes, but are considered to be high level rough ballpark estimates of other marketplace solutions.

Please send any questions/feedback and/or capability statements to the Contracting Officer and Contract Specialist listed on this notice.