2019 Pothole Repair Bid

Agency: Benton County
State: Arkansas
Type of Government: State & Local
Category:
  • Z - Maintenance, Repair or Alteration of Real Property
Posted: May 14, 2019
Due: May 30, 2019
Publication URL: To access bid details, please log in.
title open date
2019 Pothole Repair Bid 05/30/2019

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BENTON COUNTY ROAD-POTHOLE REPAIR BID
KEY INFORMATION SUMMARY SHEET
RFB Issue/Ad Date(s):
May 14, 2019
RFB Issuing Office:
Benton County Government
Properties Representative:
Terry Lewis
Office Phone: 479-464-6168
Fax: 479-271-1748
E-mail: terry.lewis@bentoncountyar.gov
USPS Mail Address:
(or hand-deliver)
Benton County Administration Building
Properties Office
215 E. Central Ave., Ste. 304
Bentonville, AR 72712
Attention: Terry Lewis
Bids Due / Deadline:
May 30, 2019 @ 2:00 p.m. local time
Pursuant to Arkansas Code Annotated §22-9-203 Benton County encourages all qualified small, minority and
women business enterprises to bid on and receive contracts for goods, services, and construction. Also, Benton
County encourages all general contractors to subcontract portions of their contract to qualified small, minority
and women business enterprises.
RFB’s shall be submitted in sealed envelopes labeled: 2019 Pothole Repair Bid with the name and address of
the Bidder.
RFB’s shall be submitted in accordance with the attached Benton County specifications and RFB documents
attached hereto. Each Bidder is required to fill in every blank and shall supply all information requested; failure
to do so may be used as basis of rejection
Benton County RFB
2019 Road-Pothole Repair Bid
Advertisement
Benton County, Arkansas is requesting bids for Pothole Repair Bid. To be considered, bids must be received at
the Benton County Administration Building, 215 East Central, Room 304, Bentonville, Arkansas before May
30, 2019 @ 2:00pm (Local time).
Forms and addendums can be downloaded from the County’s web site at
https://bentoncountyar.gov/accounting/open-bids/. All questions regarding the qualification process should be
directed to Terry Lewis at terry.lewis@bentoncountyar.gov or by telephone at 479-464-6168. All questions
regarding specifications should be directed to Josh Beam @ 479-271-1052 or via email at
josh.beam@bentoncountyar.gov.
Bids submitted shall be qualified to do business and licensed in accordance with all applicable laws of the state
and local governments where the project is located.
Pursuant to Arkansas Code Annotated §22-9-203 Benton County encourages all qualified small, minority and
women business enterprises to bid on and receive contracts for goods, services, and construction. Also, Benton
County encourages all general contractors to subcontract portions of their contract to qualified small, minority
and women business enterprises.
Benton County reserves the right to reject any and all bids and to waive irregularities therein, and all Bidders
shall agree that such rejection shall be without liability on the part of Benton County for any damage or claim
brought by any Bidder because of such rejections, nor shall the Bidder seek any recourse of any kind against
Benton County because of such rejections. The filing of any bid in response to this invitation shall constitute an
agreement of the Bidder to these conditions.
Ad date: May 14, 2019
Benton County RFB
2019 Road-Pothole Repair Bid
Page 2
Benton County RFB
2019 Road-Pothole Repair Bid
CONTENTS
SECTION
Cover page
Advertisement
Contents
Section A: General Terms & Conditions
Section B: Vendor References
Section C: Statement of Disclosure and Contact Information
Section D: Specifications
Section E: Bid Sheet
Details for Typical Pothole Repair
PAGE NUMBER
01
02
03
04
11
12
13
14
15
Benton County RFB
2019 Road-Pothole Repair Bid
Page 3
Benton County RFB
2019 Road-Pothole Repair Bid
Section A: General Terms & Conditions
1. SUBMISSION OF A BID:
A. Please submit (1) electronically (CD or USB flash drive) in addition to one (1) hard copy. Please submit your
documents on a properly labeled CD or USB flash drive. The use of Adobe PDF documents is strongly
recommended. Files contained on the CD or electronic media shall not be restricted against saving or
printing. The electronic copy shall be identical to the original papers submitted. Electronic copies shall not
be submitted via e-mail to County employees.
B. Bids will be reviewed following the stated deadline, as shown on the cover sheet of this document. The names
of respondents only will be available after the deadline until a contract has been awarded by the Benton
County. All interested parties understand proposal documents will not be available until after a valid contract
has been executed.
C. Bidders shall submit a bid based on documentation published by Benton County.
D. Bids shall be enclosed in sealed envelopes or packages addressed to Benton County, 215 East Central, Room
302, Bentonville, Arkansas 72712. The name, address of the firm and RFB name shall be on the outside of
the packaging as well as on any packages enclosed in shipping containers or boxes.
E. Bids must follow the format of the RFB. Bidders should structure their responses to follow the sequence of
the RFB.
F. Bidders shall have experience in work of the same or similar nature, and must provide references that will
satisfy Benton County. Bidder may furnish a reference list, of clients for whom they have performed similar
services and must provide information as requested in this document.
G. Bidder is advised that exceptions to any of the terms contained in this RFB must be identified in its response
to the RFB. Failure to do so may lead the County to declare any such term non-negotiable. Bidder’s desire to
take exception to a non-negotiable term will not disqualify it from consideration for award.
H. Bids will need to be received by May 30, 2019 @ 2:00 pm (local time).
2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All
questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the
County Properties office. Responses to questions may be handled as an addendum if the response would provide
clarification to the requirements of the bid/proposal. All such addenda shall become part of the contract documents. The
County will not be responsible for any other explanation or interpretation of the proposed RFB made or given prior to the
award of the contract.
Benton County RFB
2019 Road-Pothole Repair Bid
Page 4
3. RIGHTS OF BENTON COUNTY IN REQUEST FOR BID PROCESS:
In addition to all other rights of Benton County, under state law, the County specifically reserves the following:
A. Benton County reserves the right to rank firms and negotiate with the highest-ranking firm.
B. Benton County reserves the right to select the bid that it believes will serve the best interest of the County.
C. Benton County reserves the right to accept or reject any and all bids.
D. Benton County reserves the right to cancel the entire request for bid.
E. Benton County reserves the right to remedy or waive technical or immaterial errors in the request for bid or in
bids submitted.
F. Benton County reserves the right to request any necessary clarifications, additional information, or proposal
data without changing the terms of the bid.
G. Benton County reserves the right to make selection of the Bidder to perform the services required on the
basis of the original bid without negotiation.
4. EVALUATION CRITERIA:
The evaluation criteria define the parameters that will be used by the selection committee to evaluate and score
responsive, responsible and qualified bids. The different evaluation parameters are shown in the chart below:
Item No.
1
2
3
Parameter
Specialized experience and technical competence of the firm with respect to the type of professional services
required.
Capacity and capability of the firm to perform the work in question including specialized services, within
the time limitations fixed for the completion of the project.
Past record of performance of the firm with respect to such factors as control of costs, quality of work and
ability to meet schedules and deadlines.
4
Firm’s proximity to and familiarity with the area in which the project is located.
Benton County RFB
2019 Road-Pothole Repair Bid
Page 5
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.