Terrazzo Flooring Restoration at Robinson Center
| Agency: | Pulaski County |
|---|---|
| State: | Arkansas |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Jan 12, 2024 |
| Due: | Feb 6, 2024 |
| Solicitation No: | 2024-059 |
| Publication URL: | To access bid details, please log in. |
Bid Information
|
Contact Information
|
Attachment Preview
2024-059
Terrazzo Flooring Restoration at Robinson Center
Issue Date: 1/12/2024
Questions Deadline: 1/31/2024 05:00 PM (CT)
Response Deadline: 2/6/2024 02:00 PM (CT)
Little Rock Advertising and Promotion Commission
Contact Information
Contact: Mr. Chris Phillips
Address: 101 S. Spring Street
Suite 400
Little Rock, AR 72201
Phone: (501) 370-3214
Email: purchasing@littlerock.com
Page 1 of 6 pages
Deadline: 2/6/2024 02:00 PM (CT)
2024-059
Event Information
Number:
2024-059
Title:
Terrazzo Flooring Restoration at Robinson Center
Type:
LRCVB - Request for Proposal
Issue Date:
1/12/2024
Question Deadline: 1/31/2024 05:00 PM (CT)
Response Deadline: 2/6/2024 02:00 PM (CT)
Notes:
The Little Rock Advertising and Promotion Commission dba Little Rock Convention
& Visitors Bureau (LRCVB) is seeking proposals from qualified firms to provide
restoration services to the terrazzo floor at the Robison Center.
The Contract Term would be for one (1) year term with services renewable on an
annual basis for up to five (5) additional one (1) year terms.
Bid Activities
Mandatory Walkthrough
1/30/2024 1:00:00 PM (CT)
LRCVB will be holding a mandatory pre-bid walkthrough on January 30th at 1PM Central Time. Any interested parties
need to be present in order to submit a proposal.
Bid Attachments
Relationship_Disclosures_and_Acceptance.pdf
Relationship Disclosure and Acceptance
19 Terrazzo Operation and Maintenance Manual.pdf
Terrazzo Maintenance Manual
Submittal Set 279 09 4000-EpoxyTerrazzo_Product Data and Shop Drawings.pdf
Robinson Terrazzo Installation Documents
View Online
Download
Download
Requested Attachments
Bid Response (Response 1)
(Attachment required)
Upload your bid documentation here. Standard document formats, as well as zip files, can be uploaded. Please do not
include any pricing or fees in the files you upload. Inclusion of pricing can result in the bid being disqualified. Pricing
should be included on the line items tab.
Relationship Disclosures and Acceptance
(Attachment required)
Please download the Relationship Disclosures and Acceptance Form, located on the Attachments tab, complete the
form, and upload the document here.
Page 2 of 6 pages
Deadline: 2/6/2024 02:00 PM (CT)
2024-059
Bid Attributes
1 RFP Terms and Conditions
1. REQUEST FOR PROPOSAL SUBMISSION ADDRESS AND DEADLINE. A completed Request for Proposal
response (“Response”) must be sealed and will be received in the AR Bid Ionwave Portal by the submission
deadline (closing time and date) as stated on the cover page. Responses received after the closing time and date
will be returned to sender unopened. LRCVB is not responsible for lateness or non-delivery of mail, carrier, etc. to
LRCVB, and the time and date recorded in the Purchasing Office shall be the official time of receipt.
2. SIGNATURES: All Responses are required to be signed by an authorized representative of the submitting
person or entity on Attachment I. Responses received unsigned will be disqualified and not considered.
3. ALTERING RESPONSES: Responses cannot be altered, amended or withdrawn after the submission deadline.
4. MODIFICATIONS AND AMENDMENTS: LRCVB shall have the right to modify the specifications prior to the
submission deadline and will endeavor to notify all potential Responders that have received a copy of the
specifications, but failure to notify shall impose no obligation or liability to LRCVB. In order to be notified of any
modifications or amendments, you must immediately notify our purchasing team at purchasing@littlerock.com. You
may also visit our website at http://www.littlerock.com/about/documents to check for updates.
5. WITHDRAWAL OR REJECTION: LRCVB reserves the right to withdraw the Request for Qualifications for any
reason. LRCVB further reserves the right to accept or reject part or all of any Responses received.
6. INCURRING COSTS: LRCVB is not liable for any cost or expenses incurred by the Responder or any other
person or entity in the preparation of their Response (including, without limitation, for attendance at any
conferences or meetings related to this Request for Qualifications.)
7. DISCLOSURE OF RESPONSE CONTENTS: Responses received by LRCVB are not confidential and could be
subject to the Arkansas Freedom of Information Act (FOIA). All material submitted becomes the property of
LRCVB.
8. RESPONSE FORM TO BE USED: The proposals must be submitted in the format specified in the Response
Format section.
9. RELATIONSHIPS: Responder must disclose in its Response any relationship to any LRCVB employee or A&P
Commissioner whether it is ownership, business relationship, family, etc. on Attachment I. LRCVB must have
adequate information from the Response to determine if any potential conflict may exist.
RFP Terms and Conditions
(Required: Check if applicable)
2 About Us
The Little Rock Convention & Visitors Bureau (LRCVB), governed by the Little Rock Advertising and Promotion
Commission, is the official destination marketing organization (DMO) for the City of Little Rock, charged with
marketing and selling the City as a meeting, sports, and leisure travel destination. LRCVB promotes a strong visitor
economy. Little Rock, the largest city within Pulaski County and the state of Arkansas, represents almost 25% of the
State's total visitor spending.
The LRCVB also manages the Statehouse Convention Center, Robinson Center, various River Market event
facilities, and multiple parking garages.
LRCVB is funded by the dedicated Advertising and Promotion Lodging and Prepared Food Tax (A&P Tax), which is
collected by LRCVB Staff, facility rental revenue, and a few other ancillary sources.
Page 3 of 6 pages
Deadline: 2/6/2024 02:00 PM (CT)
2024-059
3 Specifications
LRCVB is seeking a professional firm to submit proposals to provide restoration services to the Terrazzo floors at
the Robinson Center.
General Services Required
Restoration of approximately 7,300 square feet of Terrazzo flooring. This includes all Street level flooring (epoxy
resin system) as well as flooring in the Historic lobby (Portland Cement System). Work will include striping current
sealant from floor, buffing out any scratches and or stains in floor, resealing floors, and polishing to shiny finish.
Work will need to happen in sections overnight as the venue will be in operation during daytime and evening hours
and will need to be scheduled with LRCVB staff. All equipment and supplies need to be provided by vendor selected
for the job.
ꞏ
Procedures and Approach
Narrative of policies and procedures regarding the following:
-Process to restore the floor including equipment and chemicals to be used.
-Estimated timeline to complete the work.
4 Evaluation and Scoring
Response 1 (Response Attachments Tab)
Interested individuals or firms shall provide a written proposal that will include a description of the firm as well as a
short biography of all personnel that will have direct involvement on the account, the approach the firm will take to
address the Scope of Services, and references. Once proposals are reviewed, firms will be scored according to the
scoring rubric provided below. Pricing should not be included in response 1.
All documents that the firm prepares as a part of this service agreement will be the property of LRCVB and subject
to all open disclosure laws including the Arkansas Freedom of Information ACT (FOIA).
Scoring
Experience and Qualifications (40%)
The Proposals will show recent, relevant experience of the firm, with relation to the work in the Scope of Services
and on similar contracts. Responder should give specifics to prove successful performance of those services and
the firm's understanding of the requirements.
Approach & Process (30%)
Outline the approach that Responder will take with regards to how the Scope of Services will be attained, including
items such as planning, strategizing, and overall implementation will take place.
Response 2 (Line Items Tab)
Pricing (30%)
Pricing will include price for the initial restoration. This information should be entered on the line items tab and NOT
included with your proposal upload. Pricing will be evaluated separately after the Response 1 section is evaluated.
LRCVB may invite top scoring firms to do an interview. LRCVB holds the right to not conduct interviews.
Page 4 of 6 pages
Deadline: 2/6/2024 02:00 PM (CT)
2024-059
5 Insurance Requirements
COVERAGE REQUIRED
Bidder shall procure prior to and maintain during the license term, the following types and limits of insurance from
companies acceptable to LRCVB:
Commercial General Liability – Minimum Coverage and Limits
Combined single limit for premises, products and completed operations, including contractual--$1,000,000
limit each occurrence and $2,000,000 limit aggregate.
Combined single limit for personal and advertising injury--$1,000,000 limit.
Damage to Rental Premises--$300,000 limit.
Contractual liability shall include indemnification of LRCVB. LRCVB shall be named as an additional insured on
these policies and Bidder will provide LRCVB with evidence of such insurance, at least thirty (30) days prior to
occupancy.
The coverage written for the additional insured will be provided on a primary basis and will not
contribute with other available insurance.
Automobile Liability – $1,000,000 – In the event that Bidder causes vehicles to be driven on to the Premises,
Bidder agrees that it is responsible for confirming that the drivers of any vehicles driven on the Premises are
insured as required by Arkansas law.
Worker’s Compensation – $500,000–. If Bidder’s employees are working on the Premises, License agrees
that it is responsible for its compliance with Arkansas worker’s compensation law, or any other state worker’s
compensation law that applies.
Umbrella/Excess – $1,000,000
All policies shall provide for thirty (30) days-notice of cancellation to LRCVB.
Bid Lines
1 Restoration of Floor (Response 2)
(Response required)
Quantity: 1 UOM: Lump Sum
Price: $
Item Notes: Please respond with your price for the initial restoration of the floor.
Supplier Notes:
Total: $
No bid
Additional notes
(Attach separate sheet)
2 Other (Response 2)
(Line excluded from response total)
Quantity: 1 UOM: Lump Sum
Price: $
Total: $
Item Notes:
This optional section is available to provide any other pricing details that
need to be disclosed.
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 5 of 6 pages
Deadline: 2/6/2024 02:00 PM (CT)
2024-059
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See also
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Bid Due: 6/27/2024
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.