Uniform Service for Transit - TC
| Agency: | Pulaski County |
|---|---|
| State: | Arkansas |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Feb 22, 2024 |
| Due: | Mar 11, 2024 |
| Solicitation No: | HS-24-012 |
| Publication URL: | To access bid details, please log in. |
Bid Information
|
Contact Information
|
Attachment Preview
HS-24-012
Uniform Service for Transit - TC
Issue Date: 2/21/2024
Questions Deadline: 3/4/2024 05:00 PM (CT)
Response Deadline: 3/11/2024 02:00 PM (CT)
City of Hot Springs
Contact Information
Contact: Olivia Thomason
Address: Purchasing
324 Malvern Ave
2nd Floor
Hot Springs, AR 71901
Email: purchasing@cityhs.net
Page 1 of 8 pages
Deadline: 3/11/2024 02:00 PM (CT)
HS-24-012
Event Information
Number:
HS-24-012
Title:
Uniform Service for Transit - TC
Type:
HS - Request for Proposal
Issue Date:
2/21/2024
Question Deadline: 3/4/2024 05:00 PM (CT)
Response Deadline: 3/11/2024 02:00 PM (CT)
Notes:
TO: Prospective Responders
FROM: City of Hot Springs Purchasing Division
DATE: February 21, 2024
The City of Hot Springs is issuing its “Request for Proposals” or “Invitation to Bid” for:
RFP Number: HS-24-012
RFP Item: UNIFORM SERVICE FOR TRANSIT - TC
RFP Opening Time, Date & Location: 2:00 PM CT, MONDAY, MARCH 11, 2024,
324 Malvern Ave, 71901, 2nd Floor, Room 206; PO Box 6300, 71902, City of Hot
Springs, Arkansas
The complete request for proposal is available online at
https://arkansas.ionwave.net/Login.aspx. Interested Proposers must register
at this site to submit a proposal electronically. This is the preferred method
of submittal.
Sealed paper responses to this invitation can also be submitted to the Purchasing
Division by mail or in person. Facsimile submissions are not acceptable. The sealed
envelope, including express envelopes, must be identified as a sealed proposal and
show the item or bid number.
All responses must be submitted no later than the date and time shown
above for consideration.
Thank you,
Purchasing Division
(501) 321-6830 or (501) 321-6822
purchasing@cityhs.net
Bid Attachments
HS-24-012 Uniform Service for Transit - TC.pdf
Signature Page for HS-24-012 Uniform Service for Transit - TC.
Download
Page 2 of 8 pages
Deadline: 3/11/2024 02:00 PM (CT)
HS-24-012
Acknowledgment - Fillable.pdf
Download
Acknowledgment of this Invitation to Bid (ITB)/Request for Proposals (RFP) must be received by the City in order for
you to receive Addenda (e.g., updates or changes to the bid packet).
Terms and Conditions - RFP.pdf
Download
Respondents shall read the Terms and Conditions for HS-24-012 Uniform Service for Transit - TC
FTA Clauses.pdf
Download
Federal Transit Administration (FTA) Contract Clauses for Third-Party for HS-24-012 Uniform Service for Transit - TC
Debarment and Suspension Certification.pdf
Download
Respondents shall complete Debarment and Suspension Certification
Requested Attachments
Proposal
(Attachment required)
Uploaded proposal shall include all information for the categories as described in Proposal Requirements/Evaluation
in the Attribute Tab.
Federal Transit Administration (FTA) Contract Clauses for Third Party
(Attachment required)
Respondent shall acknowledge pages (1-8) of the Contract Clauses for Third Party. Respondent shall upload the
completed FTA Contract Clauses Acknowledgment Form.
Debarment and Suspension Certification
Upload the signed Debarment and Suspension Certification
Certificate of Liability Insurance
(Attachment required)
Respondent shall upload a copy of their certificate.
Business License Certificate
The successful Respondent may be required to obtain a City of Hot Springs business license. For business services
within the City of Hot Springs, the City will honor business licenses from cities within the State of Arkansas.
Certificate of Good Standing with the Secretary of State
Please upload a copy of the Certificate of Good Standing with the Secretary of State.
DBE, WBE, or MBE Certification
Please upload a copy of the letter or certificate.
Additional Attachments
Please upload any additional documents.
Bid Attributes
1 INTRODUCTION
The City of Hot Springs, Arkansas, is seeking proposals for uniform service for Intracity Transit as a Term Contract
(TC). This Request for Proposals (RFP) contains all the information necessary to prepare and submit a proposal.
Prospective proposers are advised to study this RFP completely and follow the instructions exactly.
2 Terms and Conditions for HS-24-012 Uniform Service for Transit - TC
Respondent acknowledges the Terms and Conditions found in the Attachments tab.
Proposer Acknowledges
(Optional: Check if applicable)
Page 3 of 8 pages
Deadline: 3/11/2024 02:00 PM (CT)
HS-24-012
3 SCOPE OF SERVICE
The City of Hot Springs is requesting proposals to have a vendor provide uniform rental services and related
services for Intracity Transit at 100 Broadway Terrace as described herein as a Term Contract. The uniform laundry
service is to be provided weekly throughout the term of the contract. Seasonal changes will be determined by the
City/Department.
Uniforms are to be provided in a reasonably clean, good, and usable condition as determined by the City. Uniforms
deemed unusable by the City will be replaced by the Vendor at no additional cost to the City (this is in reference to
uniforms that are thin and worn because of the life of the unit due to normal wear and tear). The Vendor and the
City will establish a routine whereby each employee has available adequate, clean, usable uniforms at all times. The
Vendor is to come to the appropriate City facility to obtain individual measurements. Some, if not all, uniforms will
require employee names and the City logo or Department name. Additional sets for new employees, if needed, will
be at the 'unit' price as a proposal with no setup charges.
Billing is to be by monthly invoice. The deliverer of the uniforms must get a signature of a City Employee on the
contents of each delivery made. Each Department will designate those authorized to sign. The Vendor shall provide
pants and shirts for fourteen (14) employees and jackets for nineteen (19) employees. The following description for
uniforms at Intracity Transit:
Sizes range from Medium to XXX-Large
Gray cargo pants
Gray cargo shorts
Burgundy short-sleeve polo shirts with a pocket and Hot Springs logo
Burgundy short-sleeve casuals button front shirts with Hot Springs Logo
Gray jacket with removable liner with Hot Springs Logo
The City would like the Vendor to be available for an oral presentations by providing the City with
material samples.
The acquisition will use a grant from the Federal Transit Administration (FTA), and the FTA Third-Party clauses will
be included in the contract. The contract resulting from this RFP will be for one (1) year with four(4) twelve (12)
month terms, subject to annual budget approval by the Hot Springs Board of Directors. Contract will automatically
renew annually unless either party supplies thirty (30) day written Notice of Cancellation. Any escalation in price
shall be subject to paragraph 29 of the Terms and Conditions of Bidding. City reserves the right to accept or decline
any and all price increases.
4 FEDERAL AWARD IDENTIFICATION - SYSTEM FOR AWARD MANAGEMENT (SAM)
In order to be eligible for a contract award assisted by the Federal Transit Administration (FTA), all prime
contractors must be registered to do business with the U.S. Government.
Prior to any informal contract commitment and published notice of intent to award by the City of Hot Springs, eligible
contractors must provide the City of Hot Springs with a valid IRS Taxpayer Identification Number (TIN), Unique Entity
ID number (UEI) for the physical business location responsible for managing the contract, and have an up-to-date
registration in the System for Award Management (SAM.gov) database demonstrating no suspensions, debarments
or other restrictions that would prevent a contract award.
Respondents will be accepted from contractors without a TIN, UEI, and/or SAM record, but no award will be made by
the City of Hot Springs without timely receipt of this documentation upon request.
Respondents hereby certify that the information is accurate and complete to the best of their
knowledge, under penalty of law and verifiable by federal government representatives, and any
information not provided herein will be provided immediately upon request to the City of Hot Springs in
order to be considered eligible for contract award.
5 STATEMENT OF REQUIREMENTS
The following requirements from the Respondent will be shown below on "Certificates Required" and "Additional
Requirements."
Page 4 of 8 pages
Deadline: 3/11/2024 02:00 PM (CT)
HS-24-012
6 Certificates Required
Certificates for coverages and items below must be submitted by the Respondent with the bid forms. If nothing listed
below, no insurance requirements apply.
7 General Liability (Minimum Amount) $500,000
Respondent is required to submit the certificate in the response attachments.
8 Business License
Respondent shall provide a copy of your company's/firm's business license certificate. The successful Respondent
may be required to obtain a City of Hot Springs business license. For business services within the City of Hot
Springs, the City will honor business licenses from cities within the State of Arkansas.
9 Certificate of Good Standing with the State's Secretary of State
Provide a copy of the Certificate of Good Standing with the Secretary of State's.
1 Additional Requirements
0 The Respondents are hereby notified that the following additional items apply to this procurement as noted.
1 This procurement is subject to an escalation clause
1 Any price increase must be presented to the City in writing and follow guidelines established under "Escalation
Clause" in the Terms and Conditions of Purchase.
1 This procurement is subject to federally required certifications/contract clauses.
2
1 Sales Tax
3 Taxes - Taxable goods and services delivered inside the City of Hot Springs will have a tax rate of 9.5%. This sales
tax should be included in the bid price. All other goods and services will be taxed at the rate required by the
applicable governing bodies.
Respondent has included sales tax with the total price. If Respondent stated that they did not include sales tax, they
must explain why.
Yes No
(Optional: Check only one)
1 PROPOSAL REQUIREMENTS/EVALUATION
4 Respondents must submit proposals that include the categories enumerated hereinafter. Proposals will be
evaluated in accordance with the City's evaluation criteria based solely upon the proposal contents; therefore,
respondents should carefully address each of the following proposal content categories.
1 A. QUALIFICATIONS/EXPERIENCE/REFERENCES
5 Respondents shall describe and provide detail of the firm’s qualifications and experience to perform this work
(including expertise, training, certifications, licenses, etc.). Include a list of references with the company name,
contact information, and address.
1 B. PROPOSED METHOD OF SERVICE
6 Respondents must detail the approach they will take in achieving the scope of services.
1 C. CAPACITY AND AVAILABILITY
7 Describe the organization, main areas of business, equipment availability, and resources for performing service to
the City.
Page 5 of 8 pages
Deadline: 3/11/2024 02:00 PM (CT)
HS-24-012
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For more information, please visit the Publication URL Web page.
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See also
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closing date information award scoring & tabulation award status 06/18/24 RFP03182024 - Next
University of Arkansas
Bid Due: 6/18/2024
A Request for Qualifications The Little River County Housing Authority is requesting proposals
Arkansas Democrat-Gazette
Bid Due: 5/14/2024
Bid Information Type Request for Qualifications Status Issued Number 24015 Addendum 1 (QVL
Pulaski County
Bid Due: 6/27/2024
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.